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HomeMy WebLinkAboutAGENDA - 09/22/2015 - VILLAGE BOARD MINUTES �v�GRovE Vig F r Ile- AGENDA fkCel'IIOYgL Ln�C+J REGULAR VILLAGE BOARD MEETING September 22, 2015 7:00 PM 1.CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Curt Hansen, Elk Grove Baptist Church) 3.APPROVAL OF MINUTES OF September 8, 2015 4. MAYOR& BOARD OF TRUSTEES' REPORT 5.ACCOUNTS PAYABLE WARRANT: September 22, 2015 $82,773,63 6. CONSENT AGENDA a. Consideration of a request from the Elk Grove Village Public Library, 1001 Wellington Avenue,to waive building permit fees in the amount of$180 for its security camera project. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) b. Consideration of a request to award a construction contract to the lowest responsive and responsible bidder Orange Crush. LLC of Hillside, IL for the James P. Petri Public Works Facility parking lot resurfacing project in the amount of$90,555 from the Capital Projects Fund. (On Tuesday, September 8,2015,the Village opened sealed bids for the Public Works Administration Building Parking Lot Resurfacing project. (The project will consist of the asphalt surface removal, full-depth HMA patching, NMA surface course paving, pavement marking, gate detector loop replacement, and all incidental and collateral work necessary to complete the project. (The lowest responsive and responsible bid was received from Orange Crush, LLC. of Hillside, IT, in the amount of$62.800. (After reviewing the favorable bid unit prices, it is recommended that the contract scope and cost be increased to cover a portion of the rear yard pavement area adjacent to the sides of the building at the James P. Petri Public Works Facility. Pagel of 4 (The cost increase of$27,755 would bring the total project cost to $90,555 which is under the original budgeted amount. (The Director of Public Works recommends approval.) c. Consideration to award a construction contract to the lowest responsive and responsible bidder, Landmark Contractors of Huntley, IL for the Biesterfield and Wellington Streetscape Project in the amount of$684,931.60 from the Capitals Projects Fund. (On Thursday, September 10, 2015, the Village opened sealed bids for the Biesterfield and Wellington Streetscape Project. Six (6) contractors obtained bid documents and four (4) contractors submitted bids. (The lowest responsive and responsible bid was received from Landmark Contractors of Huntley, IL in the amount of$684,931.60. (Funds are available in the Capital Projects Fund. (The Director of Community Development recommends approval.) d. Consideration of a request to award a construction contract to the lowest responsive and responsible bidder Martam Construction, Inc., of Elgin, IL for the Median Enhancement- Busse Road project in the amount of$1.952,991 from the BLP Fund. (On Tuesday, September 8, 2015, the Village opened sealed bids for the Median Enhancement- Busse Road project. (The project will consist of site clearing, demolition, bardscape, precast retaining wall, irrigation work, landscaping and restoration of all disturbed areas within the medians on Busse Road from Mark Street to Oakton Street. (The lowest responsive and responsible bid was received from Mai-tam Construction, Inc., of Elgin, IL in the amount of$1,952,991. (The Director of Public Works recommends approval.) e. Consideration to adopt Ordinance No. 3433 (attached) amending the Position Classification & Salary Plan of the Village Code of the Village of Elk Grove Village. (In order to address several personnel changes in the Public Works Department and Finance Department and for the purpose of greater organizational efficiencies, an amendment to the Village's Position Classification & Salary Plan is necessary.) 7. REGULAR AGENDA a. Consideration to approve sign variations for Hamilton Partners, Inc. at 1090 Thorndale Avenue, 2700 Lively Boulevard and 851 Devon Avenue. (Variations are necessary to allow eight feet(8') tall monument signs with a width of seventeen feet (1 T) and a total sign area of sixty-five (65) square feet per side. (The proposed monument signs will be located at three locations within the Business Park and are intended to identify the entrance into the Business Park. (The Director of Community Development recommends approval.) 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri Page 2 of 4 9.JUDICIARY, PLANNING AND ZONING COMMITTEE- Trustee Lissner a. Ground Feeding of Wild Animals 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING &WASTE COMMITTEE- Trustee Feichter 12. INFORMATION COMMITTEE -Trustee Prochno a. Providing Information to Community 13.CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri 14. BUSINESS LEADERS FORUM - Trustees Lissner/Petri a. Railroad Crossings b. Update Zoning Regulations 15.YOUTH COMMITTEE - Trustee Franke 16.PARADE COMMITTEE -Trustee Czarnik 17. HEALTH &COMMUNITY SERVICES - Trustee Czarnik 18.LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE- Mayor Johnson 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE- Mayor Johnson 21.AIRPORT UPDATE 22. PLAN COMMISSION -Village Manager Rummel a. PC Docket 15-4 - Public Hearing to consider a petition for resubdivision, special use permit to permit warehousing, distribution, and light assembly in the O-P Office Park Conditional Use Zoning District and a variation from Zoning Ordinance 2410 to omit the bulk requirement of a one hundred (100) foot minimum front yard line on property located at 85 Northwest Point Boulevard. (PH 10-7-2015) 23. ZONING BOARD OF APPEALS- Village Manager Rummel a. ZBA Docket 15-6 - Public Hearing to consider a petition for a variation from the provisions of Zoning Ordinance 2410 as it pertains to front yard setbacks in residential zoning districts on property located at 299 Laurel Street. (PH 9-24-2015) Page 3 of 4 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS 27. PUBLIC COMMENT 28. NEW BUSINESS 29.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 4 of 4