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HomeMy WebLinkAboutVILLAGE BOARD - 09/08/2015 - VILLAGE BOARD MINUTES GAOVE V1L2gc� T. J MINUTES REGULAR VILLAGE BOARD MEETING September 8, 2015 1.CALL TO ORDER- 7.23 p.m. 2. PLEDGE OF ALLEGIANCE INVOCATION - Pastor David Straub, Queen of the Rosary Church 3.APPROVAL OF MINUTES OF August 18, 2015 - Motion to approve the Minutes of the Regular Village Board Meeting held on August 18,2015 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR& BOARD OF TRUSTEES' REPORT - Mayor Johnson attended the following meetings and events: August 27 - Tollway Board meeting-The Board is committed to having the Jane Addams Tollway completed on time in 2016. The project is a three to four billion dollar project and only 4/10 of 1% of the contingency fund has been utilized. August 29 - John McDonough brought the Stanley Cup to Elk Grove Village September 1 - Trustee Prochno hosted a Ribbon Cutting for the new grand opening of Curves at 776 Arlington Heights Road. September 4 - Turf Dedication Ceremony at Elk Grove High School September 8 - Honored Trustee Petri by naming the Public Works facility on Landmeier Road after him. Trustee Petri is the longest serving Village Trustee. He has served over thirty-six years. Mayor Johnson commented about Village street lights being out. The photo cells on the lights have been failing. The Village is working with a new company to get the issue taken care of. Eighty-five new photo cells are being installed this week. Trustee Petri expressed how surprised and appreciative he was of the honor of having the Public Works facility named after him. Mayor Johnson stated an expert from the Illinois Department of Natural Resources did an analysis in multiple locations within the Village of the sticky substance that residents are finding on their vehicles,windows, outdoor furniture, etc. The substance is Lecanium Scale from trees. It is not jet fuel and it is not harmful. The Mayor announced Joe Caputo &Sons have been advertising on their website that they are now hiring for the Elk Grove Village location. The Village has not had any recent discussions with Caputo's and is not aware of any opening date. Announcements: Tom Busby, Executive Director of the Elk Grove Park District joined Mayor Johnson at the podium. The Elk Grove Park District submitted an application to KaBoom, sponsored by the Humana Foundation, to be recognized as a National Playful City USA. Mayor Johnson, Friends of Cycling and Community Character Coalition all wrote letters to be submitted with the application. Elk Grove Village was one of three communities in the State of Illinois to be recognized as a Playful City. Mr. Busby presented a letter and plaque to the Mayor and Board in recognition of being named a Playful City. There are only 241 Cities in the Country that have been recognized as a Playful City. Mayor Johnson thanked Mr. Busby and expressed the pride the Village has in the Park District. Mayor Johnson invited members of the Elk Grove Library Board to join him at the podium. Library Trustee, Don Henderson, introduced newly appointed Library Director, Debbie Pagel of 5 Nelson. Ms. Nelson was previously on staff at the Library in charge of Circulation. Ms. Nelson expressed her gratitude and excitement on being named the new Director of the Library and she looks forward to serving the Elk Grove Community. Oath of Office - Fire Chief Rich Mikel and Fire Lieutenant Joe McEnery joined Mayor Johnson at the podium. Fire Chief Mikel gave an education and career history and Mayor Johnson administered the Oath of Office to newly promoted Fire Lieutenant McEnery. Lieutenant McEnery expressed his gratitude and introduced his family. Trustee Prochno thanked everyone that attended and contributed to the Kenneth Young Center golf outing in the beginning of August. Over $48,000.00 was raised. All funds will be used for programming and helping people within the community. The VFW will be hosting a chicken dinner on September 19, 2015. The Rotary Club will be hosting their 3rd Annual Rotary Golf Outing on October 1, 2015 at Bloomingdale Golf Club. Proceeds benefit the Elk Grove Rotary scholarship program. Castle Chevrolet in Elk Grove Village has donated a Chevy Camaro to be raffled off next year on July 17, 2016 at the Village Anniversary Celebration. Six semi-finalists will be drawn at the 2016 41h of July Celebration. Each semi-finalist will win $600.00 and they will have a chance on July 17, 2016 to try a provided key to see if they are the winner of the Camaro. Approximately $12,000.00 has been raised to date. Raffle tickets will be sold at several future events in the community. The Elk Grove Farmer's Market continues every Saturday from 7:30 a.m. to 1:00 p.m. The Market takes place rain or shine. The 3rd Annual Corn Boil will take place on September 19, 2015 from 10:00 a.m. to 1:00 p.m. Everyone is welcome to attend and receive a free ear of corn. Trustee Czarnik announced the 9d,Annual Frank J. Czarnik Memorial Golf Outing will be taking place on Saturday, October 3, 2015 at Fox Run Golf Links. Proceeds provide scholarships for Elk Grove students. Trustee Petri reported tomorrow evening he will be attending the Northwest Municipal Conference meeting with Village Manager Rummel. Trustee Lissner attended the JAWA (Joint Action Water Agency) meeting on behalf of Mayor Johnson on August 26, 2015. The Agenda was pretty typical but there was some discussion about alternative sources for Lake Michigan water other than through the City of Chicago. The options are being studied but the one thing they all have in common is that they are all very expensive. Chicago has proposed extending the Agreement for at least another ten years with a set price limit. The Knights of Columbus will be conducting their Annual Tootsie Roll Days fundraiser on September 18 and 19, 2015. Mayor Johnson referenced a Chicago Tribune article which featured the City of Chicago tax and fees increase and the water rate fees were increased by one half billion dollars. The water rates are the biggest source of new income for the City. The suburbs are paying for the City of Chicago's shortfalls. 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the August 31, 2015 Accounts Payable Warrant in the amount of $943,907.12. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Page 2 of 5 Motion to authorize payment of invoices as shown on the September 8,2015 Accounts Payable Warrant in the amount of$1,607,746.06. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Prince of Peace United Methodist Church, located at 1400 Arlington Heights Road, to waive FY 2015-16 business license fees in the amount of$200. b. Concur with prior authorization of a request from Queen of the Rosary located at 750 Elk Grove Boulevard, to waive fees for a temporary Class A Liquor License and a Food Caterer's License in the amount of$3,000 for the Parents Club Fall Fest on September 13, 2015. c. Concur with prior authorization and waive the formal bidding procedures and award. a professional service contract to Swallow Construction Corporation of Downers Grove, IL for emergency sanitary sewer repairs at Wellington & Chelmsford in the amount of $39,445.60 from the Water& Sewer Fund. d. Authorization to award a professional services contract to Microsystems, Inc. of Northbrook, IL for the conversion of historical microfiche files to electronic forind in an amount not to exceed $39,686. e. Authorization to increase a professional services contract with Wills Burke Kelsey Associates, Ltd. of St. Charles, IL for civil engineering design services related to the Busse Woods Dam Modification Project in the amount of$60,940, for a total contract amount not to exceed $256,840 from the Water & Sewer Fund. f Authorization to increase a construction contract with Orange Crush, LLC for the Biesterfield Road and Gibson Drive Rehabilitation Project in the amount of$77,000, for total contract not to exceed $1,271,000 from the Capital Projects Fund. g. Authorization of the following: • to award a construction contract to Campton Construction Inc. of Elburn, IL for the 164 Lions Drive Field Restoration, in an amount not to exceed $212,371.55 from the Capital Projects Fund; and • to increase the Fiscal Year 2016 Capital Projects Fund budget in the amount of $213,100 to cover current and future expenses related to 164 Lions Drive Field Restoration. h. Authorization to award a professional service contract to the lowest responsive and responsible bidder Prime Construction, Inc. of Hampshire, IL for the 2015 (B) Residential Drainage Improvements in the amount of$215,650 from the Capital Projects Fund. i. Authorization to award a purchase contract through the Illinois Department of Central Management Services to Cargill Incorporated Salt Division of North Olmsted, OH for the delivery of 4,200 tons of bulk rock salt at $65.71 per ton in the amount of$275,982. j. Authorization to award a professional service contract to the lowest responsive and responsible bidder Swallow Construction Corporation, Downers Grove, IL for the Water Main Relocation - Arthur Avenue project in the amount of$612,486 from the 2013 Go Bond Account. k. Authorization of the following: • to award a professional services contract to Civiltech Engineering of Itasca, IL for Preliminary Engineering for the Brickvale Drive Culvert Improvement over Willow Creek in the amount of$79,440.79 from the 2013 Go Bond Account; and • to adopt Resolution No. 41-15 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LOCAL PUBLIC AGENCY AGREEMENT FOR FEDERAL PARTICIPATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION" Page 3 of 5 1. Adopt Ordinance No. 3432 entitled, "AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF CLASS "H" LIQUOR LICENSES (TRUE WORLD FOODS CHICAGO LLC)" Mayor Johnson asked if there were any questions or comments about the Consent Agenda. There were none. Motion to approve Consent Agenda items "a. through 1." Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA - Living Hope Church at 777 Meacham Road is requesting a variation for a monument sign to replace an existing free standing sign. The Village Board received a report from the Director of Community Development recommending approval of the sign. Representatives from the Church were present in the audience. The Trustees had no questions. Trustee Petri commented he is all for monument signs over free standing signs. Mayor Johnson advised the petitioner that on September 22, 2015 the Board will be reviewing the Village sign Ordinance and may allow electronic signs on a limited basis, which may include Churches. The Church plans on installing a sign which can be retrofitted to become electronic if approved by the Village Board. Motion to approve a sign variation for Living Hope Church at 777 Meacham Road. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri - No Report 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- The Committee met on August 18, 2015 to discuss some minor wording changes to the Village Ordinance on the ground feeding of wild animals. This will be discussed at the September 22, 2015 Committee of the Whole meeting. 10. PERSONNEL COMMITTEE - Trustee Franke - No Report 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter- No Report 12. INFORMATION COMMITTEE - Trustee Prochno - No Report 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report 14. BUSINESS LEADERS FORUM - Trustees Lissner/Petri - The Business Leaders Forum will be meeting on Thursday at 11:30 a.m. at the Oakton Street Fire Station for a Fire Department demonstration. Trustee Lissner and Trustee Petri continue to visit businesses. One of the businesses they visited was featured in the Daily Herald this week. Trustee Lissner commented on the Mayor always referring to him and Trustee Petri as the Dynamic Duo, stating there would not be a Duo without him but there would not be a Dynamic without Trustee Petri. Trustee Lissner congratulated Trustee Petri on having the Public Works Facility dedicated in his name. 15.YOUTH COMMITTEE - Trustee Franke - The Youth Committee will be meeting in the near future to discuss restructuring of the Committee. 16. PARADE COMMITTEE - Trustee Czarnik - The 2016 parade will take place on June 18, 2016. The theme is the 601h Anniversary of the Village. The next meeting of the Parade Committee will take place on Monday, September 14, 2015 at 5:30 p.m. 17. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - Acknowledge a good deed by nominating someone for the Community Spirit Award. Forms are available on the Village website. "The Caring Place" is the name of the Community Respite Program. The program is available at Christus Victor Church from 9:30 a.m. to 3:30 p.m. on Mondays, Wednesdays and Thursdays. The program is organized and supervised by trained and caring staff. Page 4 of 5 18. LIQUOR COMMISSION - Mayor Johnson - No Report 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The next special event is the Tree Lighting Ceremony. Lee DeWyze will be performing that evening, followed by fireworks and the arrival of Santa. Mayor Johnson thanked Hamilton Partners for being a supporter of the event. 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson- Next year's lineup will be announced at a future Board meeting. 21. AIRPORT UPDATE - No Report 22. PLAN COMMISSION - Village Manager Rummel - No Report 23. ZONING BOARD OF APPEALS - Village Manager Rummel - No Report 24. REPORT FROM VILLAGE MANAGER-Village Manager Rummel congratulated Trustee Petri on having the Public Works facility renamed in his honor! Village Manager Rummel has worked with Trustee Petri for the past twenty-six years and the honor is well deserved. 25. REPORT FROM VILLAGE CLERK- No Report 26. UNFINISHED BUSINESS - No Unfinished Business 27. NEW BUSINESS - No items of New Business 28. PUBLIC COMMENT- 8:15 p.m. - Mr. Chuck Henrici, 1812 Fox Run Drive, Unit Q President and CEO of the Fox Run Manor Homes Association addressed the Mayor and Village Board regarding a letter the Association received from the Community Development Department. The letter dated August 9, 2015 indicated that they had thirteen trees and five bushes that are missing from the original landscape plan that was submitted by Centex when they built the development. The letter also stated the Association has to replace the trees and bushes by September 30, 2015. Mr. Henrici feels that is unacceptable because the funds are not available at this time. The Association is working with the Community Development Department to identify which trees and bushes the letter is referencing. The Association needs more time to make the replacements. Mr. Henrici stated the Village has removed eighty-six trees out of the area parkways and have not replaced any of them. The Association would like to know what is going to happen in the parkways. Public Works Director, Vito Sammarco, stated they have replaced trees but then they die. The parkways are very narrow in that area and during heavy snowfalls the snow gets piled very high causing the success rate to be very poor in getting those trees to live. Public Works is looking into several other options to work in the area. Mary Jo Pye, Director of Community Development, stated they could meet with the Association to identify the location of the missing trees and bushes and certainly give them more time for replacement. Mayor Johnson suggested looking at a comprehensive plan that will include the parkways and the trees and bushes from the landscape plan. Community Development, Public Works and the Association will work together on coming up with a plan. No planting will be done this year. 29.ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:23 p.m. Moved by Trustee Feichter Seconded by Trustee Czarnik AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Judith M. Keegan,Village Clerk Mayor Craig B. Johnson Page 5 of 5