The URL can be used to link to this page

Home My WebLink AboutAGENDA - 10/27/2015 - VILLAGE BOARD AGENDA vE v�LL c 9� ry e o� kcepro.an.c°�� AGENDA REGULAR VILLAGE BOARD MEETING October 27, 2015 7:00 PM 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE INVOCATION (PASTOR CERNA CASTRO RAND, PRINCE OF PEACE UNITED METHODIST CHURCH) 3.APPROVAL OF MINUTES OF OCTOBER 13, 2015 4. MAYOR&BOARD OF TRUSTEES' REPORT 5.ACCOUNTS PAYABLE WARRANT: OCTOBER 21, 2015 $2,273,794.79 6. CONSENT AGENDA a. Consideration of a request from the Schaumburg Township Elementary School Foundation to waive permit fees in the amount of$200 associated with a holiday tree sale commencing on November 27, 2015 at Mallard Crossing located at 855 Meacham Road. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) b. Consideration of a request from the Elk Grove High School Instrumental Music Association to waive permit fees in the amount of$200 for a holiday tree and wreath sale commencing on November 27, 2015 at Elk Grove High School located at 500 W. Elk Grove Boulevard. (The Elk Grove Instrumental Music Association utilizes this sale as a fundraiser for the band and orchestra programs at Elk Grove High School. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) c. Consideration of a request from the Children's Advocacy Center of Northwest Cook Page 1 of 6 County for payment of dues in the amount of$4,000. (The Children's Advocacy Center assists and supports children and families that have been victimized by sexual abuse. The Center works in conjunction with law enforcement agencies to provide technical assistance. (The Police Department has used this service in the past and finds it to be beneficial to the Village. During 2015 the Police Department utilized 105 hours of service and served fifteen (15) victims and families. (The Chief of Police recommends approval.) d. Consideration to award a professional service contract to Swanson Contracting Co., Inc. of Alsip, IL for the two (2) railroad crossing improvements located at Arthur Avenue and Chase Avenue in the amount of$141,857.54 from the BLF Fund. (The Village requested a proposal from the rail spur line operator, Chicago Terminal Railroad, for improvement of two separate crossings within the Business Park, Arthur Avenue west of Lively Boulevard and Chase Avenue east of Torme Road. (The rail spur line operator, Chicago Terminal Railroad, has provided the Village with an estimated cost proposal from their construction company, Swanson Contracting Co., Inc., for the improvement of the crossings. (The Director of Public Works recommends approval.) e. Consideration to award a professional service contract to Civiltech Engineering of Itasca, IL for Phase I and Phase 11 Engineering Services for the Lively Boulevard (Landmeier Road to Higgins Road), John F. Kennedy Boulevard (Creighton Avenue and Elk Grove Boulevard) and Elk Grove Boulevard (Arlington Heights Road to Victoria Lane) resurfacing project in the amount of$169,863.31 from the Capital Projects and BLF Funds. (The Village has secured eighty percent(80%) in Federal funding for construction and construction engineering for the resurfacing of Lively Boulevard (Landmeier Road to Higgins Road), John F. Kennedy Boulevard (Creighton Avenue and Elk Grove Boulevard) and Elk Grove Boulevard (Arlington Heights Road to Victoria Lane). (Civiltech Engineering, Inc. submitted a proposal to provide Phase I and Phase 11 Engineering Services for the preparation of contract plans and specifications in accordance with Federal and State guidelines in the amount of$169,863.31. (The project consists of resurfacing Lively Boulevard from Landmeier Road to Higgins Road, John F. Kennedy Boulevard from Creighton Avenue and Elk Grove Boulevard and Elk Grove Boulevard from Arlington Heights Road to Victoria Lane. Full depth pavement patching, storm structure adjustments, sidewalk ramps and concrete curb and gutter repairs are anticipated. (The Director of Public Works recommends approval.) f. Consideration to award a professional service contract to Civiltech Engineering of Itasca, IL for Phase 1 and Phase 11 Engineering Services for the Biesterfield Road (Rohlwing Road to Meacham Road) and Oakton Street(Higgins Road to Shadywood Lane) resurfacing projects in the amount of$172,336.85 from the Capital Projects and BLF Page 2 of 6 Funds. (The Village has secured eighty percent (80%) in Federal funding for construction and construction engineering for the resurfacing of Biesterfield Road (Rohlwing Road to Meacham Road) and Oakton Street (Higgins Road to Shadywood Lane). (Civiltech Engineering, Inc. submitted a proposal to provide Phase I and Phase It Engineering Services for the preparation of contract plans and specifications in accordance with Federal and State guidelines in the amount of$172,336.85. (The project consists of resurfacing Biesterfield Road from Rohlwing Road to Meacham Road and Oakton Street from Higgins Road to Shadywood Lane. Full depth pavement patching, storm structure adjustments, sidewalk ramps and concrete curb and gutter repairs are anticipated. (The Director of Public Works recommends approval.) g. Consideration to accept the Comprehensive Annual Financial Report(CAFR) for the Fiscal Year ended April 30, 2015. (The Comprehensive Annual Financial Report represents the findings of the annual audit as performed by the independent auditor Lauterbach & Amen, LLP. (The CAFR was recently completed. (The Director of Finance recommends approval.) h. Consideration to adopt Resolution No. 44-15 authorizing the Mayor to execute an Intergovernmental Agreement between the Illinois State Highway Authority (Illinois Tollway) and the Village of Elk Grove Village for improvements at Thorndale Avenue and Lively Boulevard under the Illinois Tollway Contract I-13-4630 within the Village's jurisdictional boundaries. (Attached is a copy of the Intergovernmental Agreement for the Lively Boulevard (Devon Avenue to Thorndale Avenue) project to be executed by and between the Illinois State Highway Authority (Illinois Tollway) and the Village of Elk Grove Village. (The Agreement is for the understanding of the improvements at Thorndale Avenue and Lively Boulevard under the Illinois Tollway Contract I-13-4630 within the Village's jurisdictional boundaries. (The Director of Public Works recommends approval.) i. Consideration to adopt Resolution No. 45-15 authorizing the Mayor to execute an Addendum to Resolution No. 57-14 for a Joint Agreement between the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village and appropriate additional funds in the amount of$68,725 for construction engineering, construction match and non-participating construction costs for the Lively Boulevard (Devon Avenue to Thorndale Avenue) Project. (Attached is a copy of the Joint Agreement Amendment#1 for the Lively Boulevard (Devon Avenue to Thorndale Avenue) project to be executed by and between the Illinois Department of Transportation (]DOT) and the Village of Elk Grove Village. Page 3 of 6 (The Amendment 41 increase is due to bid prices coming in higher than anticipated. (A resolution appropriating funds for the increased amount of$68,725 for the construction local match must be adopted by the Village as a function of the execution of this Agreement. (The Director of Public Works recommends approval.) j. Consideration to adopt Resolution No. 46-15 (attached) accepting a Certificate of Approval and Initial Acceptance, Deed of Conveyance/Bill of Sale, and reducing a cash bond to a new amount of$14,687.75, to be held until October 31, 2017, guaranteeing the maintenance of the public watermain at 2200 Arthur Avenue, as well as consideration to adopt Resolution No. 47-15 (attached) approving a cost sharing agreement between Elk Grove Village and DCT Industrial, for the extension of public watermain between Arthur Avenue and Pratt Boulevard. (The watermain was completed to Village satisfaction in August 2015. (The cash bond guarantees the public watermain for a period of two (2) years. (The Village watermain was relocated so that it would not be underneath the new building at 2200 Arthur. The Village requested that the developer extend the watermain replacement underneath six sets of railroad tracks to the north of the property, replacing an aging watermain that would be extremely difficult to repair upon failure. (DCT Industrial has requested a 50/50 cost sharing arrangement for the portion of the watermain that is beyond their property and original scope of work. (The Director of Community Development recommends approval.) k. Consideration to adopt Resolution No. 48-15 authorizing the Mayor to execute an Addendum to License Agreement No. 1665 dated June 5, 2000 by and between the Forest Preserve District of Cook County and the Village of Elk Grove Village, which authorized the Village to locate, operate and maintain an entrance sign on District property. (Attached is a copy of the Amendment Agreement to License Agreement No. 1665 dated June 5, 2000. The original Agreement authorized the Village to locate, operate and maintain an entrance sign on District property. (The amendment allows the new Village entrance sign to be an internally illuminated village gateway sign and allows for underground electrical ducts to be located, operated and maintained on District property. (Resolution authorizing the execution of the Amended License Agreement No. 1665 and the fee cost of$7.500. (The Mayor must execute the Agreement Amendment after the passage of the Resolution. Adequate funds are available in the Capital Project Fund. (The Director of Public Works recommends approval.) I. Consideration to approve Resolution No. 49-15 approving the Metropolitan-Victoria Subdivision Final Plat of Resubdivision and Ordinance No. 3436 granting a variation of the bulk requirements of the Zoning Ordinance pertaining to front yard lines and granting a Special Use Permit to permit warehousing, distribution, and light assembly in the O-P Office Park Conditional Use Zoning District for the property located at 85 Northwest Point Boulevard. Page 4 of 6 (This item was discussed at the October 13, 2015 Village Board meeting and currently appears under Unfinished Business.) in. Consideration to approve Ordinance No. 3437 granting a variation from Section 3-7:D(2) and Section 3-7:D(5) of the Zoning Ordinance to permit the construction of a garage addition on property located at 299 Laurel Street. (This item was discussed at the October 13, 2015 Village Board meeting and currently appears under Unfinished Business.) 7. REGULAR AGENDA 8.CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri 9.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner a. Self-storage Facility Moratorium 10. PERSONNEL COMMITTEE -Trustee Franke 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri 14. BUSINESS LEADERS FORUM - Trustees Lissner/Petri a. Railroad Crossings b. Update Zoning Regulations 15.YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE -Trustee Czarnik 17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson Page 5 of 6 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21.AIRPORT UPDATE 22. PLAN COMMISSION - Village Manager Rummel 23.ZONING BOARD OF APPEALS - Village Manager Rummel 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for a variation as it pertains to front yard setbacks in residential zoning districts on property located at 299 Laurel Street. b. Village Attorney - Prepare the necessary documents for a Resubdivision, Zoning Variation and Special Use on property located at 85 Northwest Point Boulevard, 27. NEW BUSINESS 28. PUBLIC COMMENT 29.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 6 of 6