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HomeMy WebLinkAboutAGENDA - 02/12/2019 - Village Board AgendaAGENDA REGULAR VILLAGE BOARD MEETING February 12, 2019 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR CERNA CASTRO RAND, PRINCE OF PEACE UNITED METHODIST CHURCH) 3. APPROVAL OF MINUTES OF JANUARY 22, 2019 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: JANUARY 31, 2019 $ 2,915,741.09 FEBRUARY 12, 2019 $ 1,935,757.81 6. CONSENT AGENDA a. Consideration of a request from Sterling Education, 408 E. Devon Avenue, to waive permit fees in the amount of $50.00 for a fence installation. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) b. Consideration to award a purchase contract to Kunes Country Ford of Antioch, IL for the purchase of one (1) Ford Expedition in the amount of $37,653 from the General Fund. (In the FYI budget, funds have been allocated to replace unit 221, a 2008 Ford Van, due to excessive age. (The current model year Ford Expedition is available through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Contract from Kunes Country Ford of Antioch, IL. (Adequate funds are available in the General Fund. (The Chief of Police recommends approval.) c. Consideration to award a professional services contract to GOVTEMPUSA, LLC of Northbrook, IL for office support services for the period from January 1, 2019 through December 31, 2019 in an amount not to exceed $44,100. (The requested amount would provide 3 - 4 days per week of clerical and customer service Page 1 of 9 support during post -implementation of phase four of the utility billing module and water meter upgrade improvements. (The requested support will only be used and billed on an as -needed basis. (The Director of Finance recommends approval.) d. Consideration of a request to waive the formal bidding process and award purchase contract to Agilent Technologies of Wilmington, DE for the purchase of a Cobalt Resolve handheld chemical detection device in the amount of $57,917 from the General Fund and Foreign Fire Fund. (The Fire Department has budgeted for the purchase of a handheld chemical detection device. (A significant amount of research concluded that the Cobalt Resolve best meets the current and future needs of the department. (Agilent Technologies offers discounts to state and local public safety agencies, resulting in a price less than the current GSA pricing. (Agilent Technologies will provide on -site training for hazmat team members. (This purchase will provide valuable assistance to personnel tasked with determining the presence of a potentially toxic or hazardous substance at an incident scene or a large gathering. (Adequate funds are available in the FY2019 General Fund and Foreign Fire Fund. (The Fire Chief recommends approval). e. Consideration of a request to award a sole source purchase contract to Air One Equipment, Inc. of South Elgin, IL for the purchase of two (2) Mako breathing air compressors in the amount of $93,145 from the Capital Projects Fund. (Air One Equipment, Inc. is the only authorized Mako distributor in northern Illinois. (The Fire Department has used Mako compressors in both stations 8 and 10 for many years and will benefit from the familiarity of the equipment among personnel. (The current Mako compressors being retired have lasted many years with few maintenance issues. (The Fire Department has an excellent working relationship with Air One Equipment. (Air One conducts regular maintenance on all other breathing air components used by the Fire Department and is familiar with all of our SCBA equipment and processes. (Adequate funds are available in the Capital Projects Fund. (The Fire Chief recommends approval.) f. Consideration to award a purchase contract utilizing the City of Chicago Contract #66932 to Standard Equipment Company of Chicago, IL for the purchase of two (2) Tennant M20 Sweeper -Scrubbers, in the amount of $122,864.00 from the Capital Projects Fund. (Funds have been allocated in the furniture, fixtures and equipment budget for the purchase of two floor sweeper -scrubbers for the rehabilitated Public Works Biesterfield Facility and the new James Paul Petri Public Works Facility. (The sweeper -scrubbers will be used at each facility on a routine schedule to help ensure the facility garage spaces remain well maintained for the life of the buildings. (The Tennant M20 Sweeper -Scrubbers are available through the City of Chicago Contract Page 2 of 9 #66932 from Standard Equipment of Chicago, IL. (The sweeper -scrubbers are pried individually at $61,432, the total cost for two (2) is $122,864. Sufficient funds are available in the Capital Projects Fund. (The Director of Public Works recommends approval.) g. Consideration of a request to waive the formal bidding process and award a contract to Rustic American Ddcor of Buffalo Grove, IL for the purchase of new custom kitchen tables for all fire stations in the amount of $29,998 from the Foreign Fire Fund. (The Foreign Fire Board recently voted to fund the purchase of custom kitchen tables for the new fire stations and the current Station 7. (Fire Department staff has been actively researching options to maximize value, longevity, and quality and has made site visits to other stations with similar purchases. (Rustic American Decor is owned and operated by area firefighters who understand the need for durable furniture in fire stations. (Rustic American Ddcor will custom build and deliver solid wood tables finished with artwork provided by the Fire Department. (The Fire Chief recommends approval.) h. Consideration of the following: • to increase the Capital Replacement Fund in the amount of $510,000; and • to award a purchase contract to Henderson Products of Huntley, IL in the amount of $509,343 for the purchase of three (3) Freightliner single axle dump trucks with plow and spreader. (During winter operations this year, additional enhancements to the snow and ice control plan have been discussed and recommended. In furtherance of these enhancements, it is necessary to increase the plow and salt fleet by adding three trucks. (The current model year Freightliner chassis with dump body, plow and spreader is available through Sourcewell Contract 080818-HPI from Henderson Products of Huntley, IL. (To facilitate this purchase, an increase to the Capital Replacement Fund in the amount of $510,000 is recommended. (The Director of Public Works recommends approval.) i. Consideration to adopt Ordinance No. 3587 approving the Plat of Subdivision identified as Final Plat of Subdivision, Home Depot - Elk Grove Village Resubdivision No. 1 and granting a variation from the parking plan previously approved at 600 Meacham Road. (This item was discussed at the January 22, 2019 Village Board Meeting and currently appears under Unfinished Business.) j. Consideration to adopt Resolution No. 9-19 amending the Memorandum of Agreement, dated August 14, 2018, between the Village of Elk Grove Village and Gateway Foundation to include language required by the Illinois Criminal Justice Information Authority for the Community -Law Enforcement Partnership for Deflection & Substance Use Disorder Treatment grant. Page 3 of 9 (On August 16, 2018 the Village of Elk Grove Village and Gateway Foundation entered into a written agreement where Gateway would provide addiction treatment services as part of the Village's groundbreaking Elk Grove Village CARES program. (After the agreement was signed by both parties, the Elk Grove Village Police Department pursued, and received, funding through the Illinois Criminal Justice Information Authority (Grantor) for the Elk Grove Village CARES program. (The ICJIA requires additional language be included in the Village's agreement with any contractor in order to receive reimbursement for ICJIA approved expenses. (Amendments to the agreement include the date range of the grant term and the total amount budgeted for the grant term. (The Deputy Police Chief recommends approval of this item.) k. Consideration to adopt Resolution No. 10-19 authorizing the Mayor to execute a Joint Agreement between the Metropolitan Water Reclamation District of Greater Chicago and the Village of Elk Grove Village for design, construction, operation and maintenance of culvert improvement along Louis Avenue. (Attached is a copy of the Joint Agreement for the Culvert Improvement along Louis Avenue to be executed by and between the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) and the Village of Elk Grove Village. (The Agreement provides funding for construction of the proposed stormwater improvement project. (The Village was awarded funding for the project through MWRDGC Phase II Stormwater Management Program in the amount of $1,250,000, which is approximately 36% of the total project cost. (It is recommended that a Resolution authorizing the execution of the Joint Agreement. (Adequate funds are available in the Water & Sewer Budget. (The Director of Public Works recommends approval.) 1. Consideration of the following: • To adopt Resolution No. 11-19 authorizing the Mayor to execute a Joint Agreement between the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village, and appropriate funds for construction engineering and construction match for the resurfacing of Lively Boulevard from Devon Avenue to Landmeier Road; and • To award a professional service contract to Hampton, Lenzini and Renwick, Inc. of Elgin, IL for the construction engineering services for the resurfacing project on Lively Boulevard from Devon Avenue to Landmeier Road in the amount to not exceed $157,726.21 from the BLF Fund. (The Village secured Federal funding for the construction and construction engineering for the resurfacing of Lively Boulevard. (Attached is a copy of the Joint Agreement for the Lively Boulevard resurfacing project to be executed by and between the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village. (The Agreement provides funding for construction and construction engineering for the proposed roadway construction project. Page 4 of 9 (A resolution appropriating funds for the full construction engineering, the 20 percent construction match and non -participating construction cost ($608,165.21 total) must be adopted by the Village as a function of the execution of this Agreement. (Hampton, Lenzini and Renwick, Inc. submitted a proposal to provide the necessary construction engineering services for this project. (The Village will be responsible for the payment of construction engineering costs and the State will reimburse the Village for 80% of the total construction engineering costs. (Adequate funds are available in the BFL Fund. (The Director of Public Works recommends approval.) m. Consideration to adopt Resolution No. 12-19 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 820 Nicholas Blvd. (The Law Offices of Sarnoff & Baccash, on behalf of Rembrandt Hardware Group LLC, (Applicant) is seeking a Cook County Class 6B property tax exemption for 820 Nicholas Blvd. (Rembrandt intends to purchase the property and occupy it for their operation of tempering, assembling, warehousing, and the distribution of industrial glass and glass related products for various industries. (Rembrandt will be relocating its operation from Bensenville and relocating two full time jobs while creating two new full time jobs. The move will allow the company to begin production rather than just acting as a warehouse. (Rembrandt plans to spend approximately $85,000 to rehabilitate the building including updating the fagade, landscaping and signage. The Applicant will also reconstruct the parking lot and update the driveway apron and dock drive per Village code. The subject property consist of an approximately 10,000 square foot building. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves vacancy for less twenty-four (24) months with a purchase for value, special circumstances, and significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) n. Consideration to adopt Resolution No. 13-19 (attached) authorizing the Mayor to execute a Master Pole Attachment Agreement between Chicago SMSA Limited Partnership d/b/a Verizon Wireless and the Village of Elk Grove Village. Page S of 9 (Chicago SMSA Limited Partnership d/b/a Verizon Wireless is seeking to enter into a Master Pole Attachment Agreement with the Village to provide for the collocation of small wireless facilities on Village -owned utility poles. (This agreement defines the terns and conditions to govern the installation of these small wireless facilities at particular sites. (The agreement provides that a Supplement must be signed for each new collocation site with any necessary site -specific terms added to the model language provided in Exhibit A. (The State of Illinois' Small Wireless Facilities Deployment Act requires that municipalities permit the collocation of small wireless facilities on Village -owned poles within the right-of-way and sets a maximum annual rental rate of $200 for each of these installations.) o. Consideration to adopt Resolution No. 14-19 (see attached) authorizing the Mayor to execute a Master Pole Attachment Agreement with New Cingular Wireless PCS, LLC and the Village of Elk Grove Village. (New Cingular Wireless PCS, LLC is seeking to enter into a Master Pole Attachment Agreement with the Village to provide for the collocation of small wireless facilities on Village -owned utility poles. (This agreement defines the terms and conditions to govern the installation of these small wireless facilities at particular sites. (The agreement provides that a Supplement must be signed for each new collocation site with any necessary site -specific terms added to the model language provided in Exhibit A. (The State of Illinois' Small Wireless Facilities Deployment Act requires that municipalities permit the collocation of small wireless facilities on Village -owned poles within the right-of-way and sets a maximum annual rental rate of $200 for each of these installations.) 7. REGULAR AGENDA a. Consideration to adopt Ordinance No. 3588 annexing certain property to the Village of Elk Grove Village and rezoning same in accordance with the Village's Comprehensive Plan and Zoning Map (Property along Higgins Road). (The Village of Elk Grove Village has the authority to annex property that is wholly bounded and less than sixty (60) acres in size. (Proper notice was sent to each taxpayer of record and published in the newspaper on January 24, 2019 and January 28, 2019. (It is in the best interest of the Village that said territory be annexed to and become part of the Village. (The territory described in Section 2 of the Ordinance contains less than sixty (60) acres in size and is wholly bounded. (Such territory is not within the corporate limits of any municipality, but is contiguous to the Village of Elk Grove Village.) b. Consideration to adopt Ordinance No. 3589 annexing certain property to the Village of Elk Grove Village and rezoning same in accordance with the Village's Comprehensive Plan and Zoning Map (Tonne Road Property). Page 6 of 9 (The Village of Elk Grove Village has the authority to annex property that is wholly bounded and less than sixty (60) acres in size. (Proper notice was sent to each taxpayer of record and published in the newspaper on January 24, 2019 and January 28, 2019. (It is in the best interest of the Village that said territory be annexed to and become part of the Village. (The territory described in Section 2 of the Ordinance contains less than sixty (60) acres in size and is wholly bounded. (Such territory is not within the corporate limits of any municipality, but is contiguous to the Village of Elk Grove Village.) c. Consideration to adopt Ordinance No. 3590 annexing certain property to the Village of Elk Grove Village and rezoning same in accordance with the Village's Comprehensive Plan and Zoning Map (ComEd Property). (The Village of Elk Grove Village has the authority to annex property that is wholly bounded and less than sixty (60) acres in size. (Proper notice was sent to each taxpayer of record and published in the newspaper on January 24, 2019 and January 28, 2019. (It is in the best interest of the Village that said territory be annexed to and become part of the Village. (The territory described in Section 2 of the Ordinance contains less than sixty (60) acres in size and is wholly bounded. (Such territory is not within the corporate limits of any municipality, but is contiguous to the Village of Elk Grove Village.) 8. PLAN COMMISSION - Village Manager Rummel a. PC Docket 19-2 - Public Hearing to consider the petition of Commonwealth Edison Company for an annexation into Elk Grove Village, a rezoning classification of I-1 and a special use permit to construct an Electric Transmission Substation at property located at 1500 and 1510 Midway Court in unincorporated Cook County. (PH 01-14-19) b. A Public Hearing for the petition submitted by The Gerber Group, Inc. for a special use permit to operate an automotive repair center in an 1-2 Industrial Zoning District for property located at 2450 S. Elmhurst Road. (PH 01-28-19) c. A Public Hearing for the petition submitted by CN Group 228, LLC for Rezoning from R- 1 to B-3 for the operation of an Automotive Dealer at 228 E. Devon Avenue. (Public Hearing to be scheduled.) 9. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 18-8 - A Public Hearing for variations of the Elk Grove Zoning Ordinance No. 2410 as it pertains to detached accessory structures in residential zoning districts for property located at 932 Victoria Lane. (PH - 01-24-19) b. ZBA Docket 19-1 - A Public Hearing for a variation of the Elk Grove Zoning Ordinance No. 2410 as it pertains to permitted locations for fences in industrial zoning districts for Page 7 of 9 property located at 106 Garlisch Drive. (PH - 01-24-19) 10. YOUTH COMMITTEE - Trustee Franke 11. BUSINESS LEADERS FORUMS - Trustee Petri 12. CABLE TELEVISION COMMITTEE - Trustee Lissner 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik 14. INFORMATION COMMITTEE - Trustee Lissner 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter 16. PARADE COMMITTEE - Trustee Czarnik 17. PERSONNEL COMMITTEE - Trustee Franke 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno a. Telecommunication Facilities 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik 20. AIRPORT UPDATE 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for Plat of Subdivision from one lot to four lots and grant a variation from the parking plan previously approved at 600 Meacham Road. 27. NEW BUSINESS Page 8 of 9 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 9 of 9