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HomeMy WebLinkAboutVILLAGE BOARD - 10/27/2015 - VILLAGE BOARD MINUTES Igov E vr�l�c� r�fPTlfl\.\ . MINUTES REGULAR VILLAGE BOARD MEETING October 27, 2015 1. CALL TO ORDER- 7:12 p.m. Present: Mayor Craig B. Johnson,Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno A Quorum was present Also present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE INVOCATION - Pastor Ed McCutchan, Prince of Peace(United Methodist Church 3. APPROVAL OF MINUTES OF OCTOBER 13, 2015 - Motion to approve the Minutes of the Regular Village Board Meeting held on October 131, 2015 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT -Trick or i reat hours on Saturday, October 31, 2015 are from 1:00 p.m. to 8:00 p.m. Mayor Johnson attended the following events and meetings: October 16, 2015 - Artist's Association viewing at the Library with Maggie Jablonski, Assistant Village Manager. Two paintings were chosen for display in the atrium. October 20, 2015 - SOC Board Meeting- JDA presented their proposal. They highlighted twenty changes that can be made at the airport to modify the impact of the airport to surrounding communities. There is no cost involved to make these twenty changes and it will not reduce the capacity. The changes are operational October 22, 2015 - Tollway Board Meeting- The Budget for the upcoming year was discussed. The Tollway continues to grow and the Governor is expecting 1.3 billion dollars to continue the ongoing work. The Tollway is about the only Agency in the State that is doing a significant amount of work. October 24, 2015 - Dedication of the J.M. Heffern Park (formerly Bartrum Park). October 27, 2015 - State of the Village Address at the Senior Center. The last quarter vacancy rate in the Industrial Park was at 5.6%, down from 6%. In 2008/2009 the rate was up to 13%. Coffee with the Mayor and Board will take place on Saturday, November 7, 2015 from 9:00 a.m. to 11:00 a.m. in the Village Hall atrium. The 18th Annual Tree Lighting Ceremony will take place on Friday, November 27, 2015. The Lee DeWyze concert will begin at 4:30 p.m. with the Tree Lighting Ceremony at 5:30 p.m. followed by fireworks and a visit from Santa. Oath of Office - Chief Schmidt gave a brief educational and employment background and Mayor Johnson administered the Oath of Office to Officer I homas Kure. Award - Fire Chief Mikel presented a Fire Department Life Saving Award to off duty Bensenville Firefighter Bob Locascio. The Elk Grove Fire Department recognized Firefighter Locascio for saving the life of six year old Noah Ury at Rainbow Falls this summer. Noah and his family were in attendance to thank Firefighter Locascio. Page 1 of 5 Presentation - Mayor Johnson gave a presentation about government employee pensions. Government cannot continue to sustain the funding of pensions the way the current law requires. Post 9/11 changes were made to the pension programs for Police and Fire personnel which has made the funding of pensions unrealistic. Mayor Johnson stated Elk Grove Village has excellent employees that provide excellent service and the Village will honor their commitment to current employees but something needs to be done for the future. Mayor Johnson asked people to please contact their Legislatures and ask that they fix the pension system. Mayor Johnson has expressed his opinion and ideas to the Governor and Legislatures. Elk Grove Village is going to see its highest tax increase this year in order to fund the pensions. The Comprehensive Annual Financial Report which addresses the tax increase appears on the Consent Agenda for approval. Trustee Petri attended the Rotary Club meeting on OctobeIr 22, 2015. Police Chief Schmidt was honored and received an award for all of his work.with the Boy Scouts. Trustee Czarnik and Trustee Feichter also attended the R Itary Club meeting honoring Chief Schmidt. It was a lovely and well deserved tribute. Trustee Czarnik stated the dedication of the J.M. Heffern Park was a wonderful event. Mr. HefferIn is still very active in the Village and is instrumental in helping with the Frank J. Czarnik Memorial Scholarship Fund. It was Mr. Heffern's idea to start the Fund to honor Frank. Trustee Feichter participated in the "Pack Your Pantry" event after attending the J.M. Heffern Park dedication. The event was sponsored by the Community Character Coalition. Volunteers were at the Jewel collecting white goods. People were very generous with their contributions. Trustee Feichter expressed his disappointment with Walgreens and Walmart. Both will no longer allow Community Character Coalition to solicit donations at their stores. Maggie Jablonski and Trustee Feichter were asked to look at a proposal from Itasca and Hamilton Partners about starting a bike sharing/rental program in Elk Grove Village. Itasca and Hamilton Partners are starting a program. They are going to have three stations in Itasca for bike rental. Maggie and Trustee Feichter met+with two representatives from Hamilton Partners and the Economic Development Coordinator of Itasca to hear about the program they are developing. They also spoke with Vince, the owner of the Elk Grove Village Bike Shop and met with Zagster, the company which will be providing the service to Itasca and Hamilton Partners. It was determined that Elk lGrove should hold off on starting a program at this time. It may be feasible sometime in the future when a lot of the road construction is completed. Trustee Prochno attended the Sister City monthly meeting on October 19, 2015. The sixteen Elk Grove High School students that will be participating in the student exchange program were at the meeting. The exchange students from Termini Imerese will be coming to Elk Grove Village the week of Thanksgiving and the Elk Grove Village students will be going there during spring break. Elk Grove High School Principal Paul Kelly and his wife will be chaperoning the trip this year. The Kenneth Young Fashion Show and Luncheon will be taking place on November 7, 2015 from 11:00 a.m. to 3:00 p.m. at Belvedere Banquets. October 24, 2015 was the last Farmer's Market of the season. Halloween was celebrated at the Market. Vendors dressed in costume and passed out candy to the children. Trustee Prochno thanked the Elk Grove Journal for the coverage they provided for the event. Next years' Farmer's Market will begin on June 4, 2016. The Elk Grove High School Booster Club is sponsoring their annual Elk Grove High School Sampler Craft Show on Sunday, November 1, 2015 from 110:00 a.m. to 4:00 p.m. Page 2 of 5 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the October 27, 2015 Accounts Payable Warrant in the amount of $2,273,794.79. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Schaumburg Township Elementary School Foundation to waive permit fees in the amount of$200 associated with a holiday tree sale commencing on November 27, 2015 at Mallard Crossing located at 855 Meacham Road. b. Authorization of a request from the Elk Grove High School Instrumental Music Association to waive permit fees in the amount of$200 for a holiday tree and wreath sale commencing on November 27, 2015 at Elk Grove High School located at 500 W. Elk Grove Boulevard. c. Authorization of a request from the Children's Advocacy Center of Northwest Cook County for payment of dues in the amount of$4,000. d. Authorization to award a professional service contract to Swanson Contracting Co., Inc. of Alsip, IL for the two (2) railroad crossing improvements located at Arthur Avenue and Chase Avenue in the amount of$141,857.54 from the BLF Fund. e. Authorization to award a professional service contract to Civiltech Engineering of Itasca, IL for Phase I and Phase II Engineering Services for the Lively Boulevard (Landmeier Road to Higgins Road), John F. Kennedy Boulevard (Creighton Avenue and Elk Grove Boulevard) and Elk Grove Boulevard (Arlington Heights Road to Victoria Lane) resurfacing project in the amount of$169,863.31 from the Capital Projects and BLF Funds. £ Authorization to award a professional service contract to Civiltech Engineering of Itasca, IL for Phase I and Phase II Engineering Services for the Biesterfield Road (Rohlwing Road to Meacham Road) and Oakton Street (Higgins Road to Shadywood Lane) resurfacing projects in the amount of$172,336.85 from the Capital Projects and BLF Funds. g. Authorization to accept the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended April 30, 2015. h. Adopt Resolution No. 44-15 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY, COUNTY OF DUPAGE, THE VILLAGE OF ELK GROVE VILLAGE AND THE CITY OF WOOD DALE" i. Adopt Resolution No. 45-15 entitled, "A RESOLUTION APPROPRIATING A FUND INCREASE IN THE AMOUNT OF $68,725.00 FOR THE CONSTRUCTION LOCAL MATCH AND AUTHORIZING THE MAYOR TO EXECUTE A LOCAL PUBLIC AGENCY AMENDMENT 41 FOR FEDERAL PARTICIPATION BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION" j. Adopt Resolution No. 46-15 entitled, "A RESOLUTION ACCEPTING A CERTIFICATE OF APPROVAL AND INITIAL ACCEPTANCE AND DEED OF CONVEYANCE/BILL OF SALE AND REDUCING A CASH BOND TO A NEW AMOUNT OF $14,687.75 TO BE HELD UNTIL OCTOBER 31, 2017, GUARANTEEING THE MAINTENANCE OF THE PUBLIC WATERMAIN AT 2200 ARTHUR AVENUE'; and Adopt Resolution No. 47-15 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE ATTORNEY TO SIGN A LETTER AGREEMENT RE: COST SHARING AGREEMENT RE: COST SHARING AGREEMENT FOR 2200 ARTHUR AVENUE OFFSITE WATER MAIN BETWEEN DCT 2200 ARTHUR LLC AND THE VILLAGE OF ELK GROVE VILLAGE" Page 3 of 5 k. Adopt Resolution No. 48-15 entitled, A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A RENEWAL LICENSE/AMENDMENT AGREEMENT ISSUED BY FOREST PRESERVE DISTRICT OF COOK COUNTY, ILLINOIS BETWEEN THE FOREST PRESERVE DISTRICT AND THE VILLAGE OF ELK GROVE VILLAGE TO LOCATE, OPERATE AND MAINTAIN AN ENTRANCE SIGN ON DISTRICT PROPERTY" 1. Approve Resolution No. 49-15 entitled, "A RESOLUTION APPROVING THE PLAT OF RESUBDIVISION IDENTIFIED AS METROPOLITAN-VICTORIA SUBDIVISION (85 NORTHWEST POINT)'; and Adopt Ordinance No. 3437 entitled, "AN ORDINANCE GRANTING A VARIATION OF THE BULK REQUIREMENTS OF THE ZONING ORDINANCE PERTAINING TO FRONT YARD LINES AND GRANTING A SPECIAL USE FOR WAREHOUSING, DISTRIBUTION AND LIGHT ASSEMBLY IN THE OFFICE PARK CONDITIONAL USE DISTRICT TO MC MACHINERY SYSTEMS INC. FOR PROPERTY LOCATED AT 85 NORTHWEST POINT BOULEVARD, ELK GROVE VILLAGE" m. Adopt Ordinance No. 3437 entitled, "AN ORDINANCE GRANTING A VARIATION FROM SECTION 3-7:1)(2) AND SECTION 3-7:1)(5) OF THE ELK GROVE VILLAGE ZONING ORDINANCE AS IT PERTAINS TO PERMITTED FRONT YARD SETBACKS AND REQUIRED YARD OPEN TO THE SKY, UNOBSTRUCTED FOR THE CONSTRUCTION OF A GARAGE ADDITION ON PROPERTY LOCATED AT 299 LAUREL STREET" Mayor Johnson asked if there were any questions or comments about the Consent Agenda. There were none. Mayor Johnson stated the Auditor is in the audience tonight if anyone has any questions regarding item g., the approval of the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended April 30, 2015. Motion to approve Consent Agenda items "a through m." Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA- No items on the Regular Agenda 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri - No Report 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- No Report 10. PERSONNEL COMMITTEE - Trustee Franke- The Personnel Committee will be meeting in Executive Session on Thursday, October 29, 2015 at 11:00 a.m. to conduct an exit interview. 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter-Yard Waste pick up will continue through December 15, 2015. The last day of leaf collection is November 22, 2015. The holiday light recycling program will begin on November 1, 2015. Lights can be turned in at the Community Development Department. Mayor Johnson asked Vito Sammarco, Director of Public Works, how the new leaf collecting machine is working. Mr. Sammarco stated the new machine did great and is operating better than the old machines. Trustee Franke questioned whether the new machine will work on large piles of leaves. Trustee Franke stated his pickup was Monday and it didn't look like it was picking up a lot of leaves in the curbs. Mr. Sammarco confirmed that the machine can handle the pickup of large piles. Discussion pursued about lawn services dumping leaves in the street the day after pick up. It could cause flooding if there are heavy rains. Staff will look into a solution. 12. INFORMATION COMMITTEE - Trustee Prochno displayed a flier advertising the Village's 601h Anniversary Car Raffle. Castle Chevrolet donated a Chevy Camaro to be raffled off for the Anniversary. The Village, in conjunction with the Park District, who is celebrating their 50th Anniversary, will be hosting several events throughout next year. The Rotary Club is facilitating the sale of the raffle tickets. Tickets went on sale this Page 4 of 5 summer and have been sold at several community events. Tickets can now be purchased on-line. All the proceeds from the raffle will be given to community organizations that serve the residents of Elk Grove Village. The organizations that will receive proceeds are A Caring Place-Community Respite Program, Community Character Coalition of Elk Grove Village, the Elk Grove Jaycees, the Elk Grove Youth Committee, the Lions Club of Elk Grove Village, Rotary Club of Elk Grove Village and the Sheila Ray Advisory Council. On July 4, 2016, six finalists will receive six hundred dollars and a key. One of the keys will start the car to determine the winner of the Camaro. The car will be awarded between the concert and the fireworks. 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report 14. BUSINESS LEADERS FORUM - Trustees Lissner/Petri - Part of item a. Railroad Crossings is being addressed on item d. of the Consent Agenda. 15.YOUTH COMMITTEE - Trustee Franke - No Report 16. PARADE COMMITTEE -Trustee Czarnik- The 2016 Hometown Parade will take place on Saturday, June 18, 2016 at 5:00 p.m. The theme is "Elk Grove Village 60 years - Celebrating Yesterday, Today and Tomorrow." The Village is inviting couples that are currently living in Elk Grove Village that were married in 1956 to ride in the parade as Grand Marshals. The next meeting of the Parade Committee is Monday, November 2, 2015 at 5:30 p.m. 17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik- The Community Blood Drive will take place on Saturday, November 7, 2015 from 8:00 a.m. to 12:30 p.m. in the lower level of the Zettek Municipal Building. 18. LIQUOR COMMISSION - Mayor Johnson - No Report 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson -The next special event is the Tree Lighting Ceremony. Details were given under the Mayor's Report. 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson hopes to announce the line up for the 2016 concert series at the November Village Board meeting. 21.AIRPORT UPDATE -An update was given under the Mayor's Report. 22. PLAN COMMISSION - Village Manager Rummel - No Report 23. ZONING BOARD OF APPEALS -Village Manager Rummel - No Report 24. REPORT FROM VILLAGE MANAGER- No Report 25. REPORT FROM VILLAGE CLERK- No Report 26. UNFINISHED BUSINESS -The Unfinished Business appears on the Consent Agenda and can be removed from the Agenda. 27. NEW BUSINESS - No items of New Business 28. PUBLIC COMMENT - 8:06 p.m. - No Public Comment Trustee Prochno reminded everyone of daylight saving time this weekend. Remember to set your clocks back and change the batteries in your smoke detectors. 29.ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:07 p.m. Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik, Feichter NAYS: None MOTION CARRIED Judith M. Keegan,Village Clerk Mayor Craig B.Johnson Page 5 of 5