The URL can be used to link to this page

Home My WebLink AboutAGENDA - 11/17/2015 - VILLAGE BOARD AGENDA ��GgOV E y1��9 T � AGENDA REGULAR VILLAGE BOARD MEETING November 17, 2015 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR MICHAEL GATES, LIVING HOPE CHURCH) 3.APPROVAL OF MINUTES OF OCTOBER 27, 2015 4. MAYOR& BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: OCTOBER 31, 2015 $2,023,342.08 NOVEMBER 17, 2015 $3,009,899.18 6. CONSENT AGENDA a. Consideration to award a purchase contract through the Houston-Galveston Area Council (HGAC)joint purchasing cooperative to Equipment Management Company of Channahon, IL for the purchase of one (1) set of three (3) Genesis Rescue Systems battery-operated extrication tools in an amount not to exceed $24,500 from the Foreign Fire Tax Fund. (The current Foreign Fire Budget includes funding for the purchase of a set of battery- operated extrication tools to be kept on Engine 8 at the Oakton Street station. (Fire Department members tested equipment from various manufacturers in an effort to select equipment that was in the best interest of the Department and met all of the safety requirements and use criteria. (Genesis Rescue Systems extrication equipment was selected based on ease of use, lower cost of maintenance due to the use of commercially available batteries, and a lifetime material warranty. (The local authorized Genesis Rescue Systems dealer is Equipment Management Company of Channahon, IL. (Equipment Management Company, Channahon, IL currently holds a competitively bid joint purchasing contract through the Houston-Galveston Area Council (HGAC), of which the Village is a member. (The Fire Chief reconnnends approval.) b. Recommendation to award a purchasing contract to Currie Motors of Frankfort, IL for Page 1 of 4 One (1) 2016 Ford Transit in the amount of$26,834 from the Cable Television Fund. (In the FY 16 budget, funds have been allocated for the replacement of Unit 902, a 22 year old vehicle with over 70,000 miles. (The 2016 Ford Transit is available from Currie Motors through the Suburban Purchasing Cooperative (SPC) Contract at a cost of$26,834. (Adequate funds are available in the Cable Television Fund, account 210-7257-580100. (The Director of Public Works recommends approval.) c. Consideration to concur with prior authorization by the Village Board to waive the formal bidding procedures and award a professional service contract to the lowest responsive and responsible bidder Swallow Construction, Inc. of Downers Grove, IL for the emergency replacement of the Love Street Water Main in the amount of$829,925 from the Water and Sewer Fund. (Significant repeated failures have been experienced since October 27, 2015 with a total of nine (9) repairs to date. (The nature of the failures indicated that replacement of the pipe was warranted and the recommendation was made to pursue replacement prior to winter. (Due to the necessity of the work required, a request to waive the formal bidding procedures and award a contract to perform emergency water main replacement based on proposals is requested. (On Monday, November 9, 2015, the Village opened sealed proposals for the Love Street Water Main Replacement A total of Three (3) contractors obtained bid documents, with two (2) submitting a proposal on the project. (The lowest responsive and responsible proposal was received from Swallow Construction, Inc. of Downers Grove, IL in the amount of$829,925. (The improvement consists of furnishing and installing 1,750 feet of 12" ductile water main, 30 residential services, pavement restoration, and landscape restoration along Love Street. (Adequate funds are available in the Water and Sewer Fund. (The Director of Public Works recommends approval.) d. Consideration to award a professional services contract retainer to Entertainment Management Group of Elk Grove Village, IL for the management and operation of the 2016 Mid-Summer Classics Concert Series in an amount of$42,500. (In order to lock in pricing for various components of the 2016 Mid-Summer Classics Concert Series, Entertainment Management Group is seeking a retainer. (The concert series is funded by the I% Hotel/Motel Tax, video gaining revenue, tobacco license fees, a $50,000 donation by the Elk Grove Park District, and sponsorship donations. (The eighth annual Mid-Summer Classics Concert Series will consist of four concerts to be held during the month of July, with concerts taking place on Monday, July 4, Tuesday, July 12, Sunday, July 17, and Tuesday, July 26.) Page 2 of 4 e. Consideration to concur with the 2015 combined Village and Library property tax levy determination of$24,732,263 less the proposed abatement of$2,448,970 for a net levy of $22,283,293. (This will be the ninth consecutive year that the Village Board is holding the line on property taxes. The non-pension portion of the Village tax levy is down ($11,024) from last year while the pension portion is up $842,472 for a total increase of 5%. (The Library request is up $146,143 or3% from last year. (The Director of Finance recommends approval.) f Consideration to adopt Ordinance No. 3438 amending Title 3, Chapter 3, Section 3-3-7 Number of Licenses of the Village Code of the Village of Elk Grove Village by increasing the number of Class "D" Liquor Licenses. (Caputo) (This Ordinance increases the Class "D" Liquor Licenses from five (5)to six (6).) 7. REGULAR AGENDA a. Consideration to approve a sign permit for Joe Caputo & Sons Fruit Market located at 980 Elk Grove Town Center. (Section 7B-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign permits in the B-5 Town Center Shopping District to be reviewed and approved by the Mayor and Board of Trustees. (The building signage will total three hundred and three (303) square feet in area, which meets the allowable area permittcd'by the Village's sign regulations. (The Director of Community Development recommends approval.) 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri 9. JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner a. Self-storage Facility Moratorium 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. BUSINESS LEADERS FORUM -Trustees Lissner/Petri a. Railroad Crossings b. Update Zoning Regulations Page 3 of 4 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE -Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19, SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 21. AIRPORT UPDATE 22. PLAN COMMISSION - Village Manager Rummel a. PC Docket 15-5 - Public Hearing to consider a petition for a Special Use Permit for the operation of an automotive repair center in an I-1 Industrial Zoning District for the property located at 660 Fargo Avenue. (PH 11-4-2015) 23. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZRA Docket 15-7 - Public Hearing to consider a petition for a variation from the provisions of Zoning Ordinance No. 2410 as it pertains to permitted locations for fences in residential zoning districts on property located at 1646 Hampshire Drive. (PH 11-5-2015) 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS 27. NEW BUSINESS 28. PUBLIC COMMENT 29.ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 4 of 4