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HomeMy WebLinkAboutVILLAGE BOARD - 11/17/2015 - VILLAGE BOARD MINUTES v4GROY E V rLL9 6FCxTfPTID�AI.TV�,J2, MINUTES REGULAR VILLAGE BOARD MEETING November 17, 2015 1. CALL TO ORDER- 7:19 p.m. Present: Mayor Craig B. Johnson, Trustees Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner, James P. Petri, Christine K. Prochno Absent: Trustee Nancy J. Czarnik A Quorum was present Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE INVOCATION - PASTOR MICHAEL GATES, LIVING HOPE CHURCH 3.APPROVAL OF MINUTES OF OCTOBER 27, 2015 - Motion to approve the Minutes of the Regular Village Board Meeting held on October 27, 2015 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT - Mayor Johnson attended the following events and meetings: October 29 - Interview with Trustee Franke about the Tree Lighting Ceremony for EGTV program "In the Grove." November 3 - Spoke to 2nd grade students at Ridge Family Center for Learning. November 5 - Mayor Johnson and Village Manager Rummel met with John Werbach, CEO of Alexian Brothers Medical Center. November 5 - Meeting with ComEd about smart meters. November 7 - Coffee with the Village Board - Mayor Johnson stated there have been rumors about the Village posted on the internet. The Mayor asked that residents please call him, a Trustee or Village Hall prior to posting rumors. Mayor Johnson advised the Village website is going to have a new FAQ Check Page that will list rumors that have been heard about the Village and state the actual facts pertaining to the rumor. November 17 - SOC meeting in Itasca. JDA's report will be released at 4:00 p.m. tomorrow. November 12 - Tollway Meeting. November 11 - Veterans Day Ceremony at the VFW Post. Mayor Johnson invited Summer Kelly to the podium to introduce her new business in Elk Grove Village. Summer is a nurse at Lutheran General Hospital. The business is a non- profit organization called Milkbank WGL (Mothers Milk Bank of the Western Great Lakes). Milkbank is a food processing facility that makes children's nutritional products. Mayor Johnson stated the summer concert series line-up isn't quite ready to be announced but should be ready by the December Village Board meeting. The 18th Annual Tree Lighting Ceremony will take place on Friday, November 27, 2015. Lee DeWyze will be performing at 4:30 followed by the Tree Lighting, fireworks and Santa at 5:30 p.m. Proclamations - Mayor Johnson presented a Proclamation honoring the 30th Anniversary of EGTV to Ross Rowe, Cable Coordinator. The Mayor presented a Proclamation to Georgette Frank honoring the 10th Anniversary of the Heart of A Marine Foundation. Page 1 of 5 Mayor Johnson asked Nat Caputo to join him at the podium. It was announced that Joe Caputo &Son's Fruit Market will be opening on Friday, November 20, 2015 at 7:00 a.m. Mr. Caputo stated he was happy to be a part of the community and complimented Village staff for their professionalism and help through the process of opening the store. Mayor Johnson will be out of town and cannot attend the ribbon cutting but will stop in the store on Thursday. Trustee Feichter attended the DARE graduation at Queen of the Rosary School today. On Veterans Day Trustee Feichter attended a special event held at Elk Grove High School honoring Veterans. The school provided breakfast for the Veterans and students were assigned to interact and assist each Veteran. The Veterans marched into the gym and were greeted by a standing ovation from the students. The Principal spoke about his Grandfather that served in the Navy, several students spoke about the importance of what the Veterans had done for their country, a Major General spoke about his service and the Veterans sat in panels to discuss and answer any questions that the students had. It was a wonderful event. Trustee Feichter then attended the Veterans Day event at the VFW. Trustee Lissner complimented Trustee Feichter on a very nice report. Trustee Lissner was at the Veterans Day Observation at the VFW. Trustee Lissner advised that pictures of the Solicitors that are licensed to solicit in the Village are now available on the Village website and also on Channel 6 during the 2:00 p.m. and 6:00 p.m. viewing of"Village News." Trustee Petri complimented Vito Sammarco Director of Public Works and h p the Public Works Department for all the work they have been doing the past several weeks. Mayor Johnson gave an overview of the emergency watermain replacement project taking place on Love Street. The twelve inch, fifty-five year old watermain is being completely replaced due to several breaks. The whole project should be completed shortly after Thanksgiving. Mayor Johnson stated the Busse Dam project is behind schedule. The gates of the dam work through a hydraulic pump which requires five pounds of pressure to activate the gates. It is a five hundred foot run from the pumping location and only two to three pounds of pressure is getting to the gates. An error was made by either the engineer or the contractor. The gates will be arriving next week and if a larger pump is required, the Village will only pay for the difference in the cost of the pump, no other expenses. The project should hopefully be completed by the end of the year. Trustee Prochno also attended the Veterans Day Ceremony at VFW Post 9284. At the end of the Ceremony they announced the names of every Veteran that had passed away in the previous year and rang the service bell for each. It was a very touching ceremony. Tomorrow sixteen students from Termini Imerese will be arriving in Elk Grove Village as part of the Sister City Student Exchange Program. In celebration of the Village's 60th Anniversary next year there will be a car raffle. A 2016 Chevy Camaro, donated by Castle Chevrolet,will be raffled off. The Rotary Club is facilitating the sale of the raffle tickets. All proceeds from the raffle will be given to community organizations that serve the residents of Elk Grove Village. Tickets can be purchased in person or on-line. On July 4, 2016, six finalists will receive six hundred dollars and a car key. On July 17, 2016 at the 601h Anniversary concert, one of the keys will start the Camaro to determine the winner. 5.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the October 31, 2015 Accounts Payable Warrant in the amount of $2,023,342.08. Moved by Trustee Petri Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno NAYS: None ABSENT: Trustee Czarnik MOTION CARRIED Page 2 of 5 Motion to authorize payment of invoices as shown on the November 17, 2015 Accounts Payable Warrant in the amount of$3,009,899.18. Moved by Trustee Petri Seconded by AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno NAYS: None ABSENT: Trustee Czarnik MOTION CARRIED 6. CONSENT AGENDA a. Authorization to award a purchase contract through the Houston-Galveston Area Council (HGAC)joint purchasing cooperative to Equipment Management Company of Channahon, IL for the purchase of one (1) set of three (3) Genesis Rescue Systems battery-operated extrication tools in an amount not to exceed $24,500 from the Foreign Fire Tax Fund. b. Award a purchasing contract to Currie Motors of Frankfort, IL for One (1) 2016 Ford Transit in the amount of$26,834 from the Cable Television Fund. c. Concur with prior authorization by the Village Board to waive the formal bidding procedures and award a professional service contract to the lowest responsive and responsible bidder Swallow Construction, Inc. of Downers Grove, IL for the emergency replacement of the Love Street Water Main in the amount of$829,925 from the Water and Sewer Fund. d. Award a professional services contract retainer to Entertainment Management Group of Elk Grove Village, IL for the management and operation of the 2016 Mid-Summer Classics Concert Series in an amount of$42,500. e. Concur with the 2015 combined Village and Library property tax levy determination of $24,732,263 less the proposed abatement of$2,448,970 for a net levy of$22,283,293. f. Adopt Ordinance No. 3438 entitled, "AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF CLASS "D" LIQUOR LICENSES" Mayor Johnson asked if there were any questions or comments about the Consent Agenda. There were none. Motion to approve Consent Agenda items "a through f." Moved by Trustee Franke Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno NAYS: None ABSENT: Trustee Czarnik MOTION CARRIED 7. REGULAR AGENDA - Consideration to approve a sign permit for Joe Caputo &Sons Fruit Market located at 980 Elk Grove Town Center. Village Manager Rummel stated they would also like approval for a temporary 150 inch by 425 inch banner on the south face of the building and six temporary signs on the Biesterfield Road frontage property and six temporary signs on the Arlington Heights Road frontage property for a four week period. The signs would be placed on private property on the governmental right-of-way. Motion to approve a sign permit for Joe Caputo &Sons Fruit Market. Moved by Trustee Petri Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri - The Committee will be scheduling a meeting soon to discuss the street resurfacing program for 2016. 9. JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner - The JPZ Committee will be meeting on December 15, 2015 at 4:30 p.m. in the Chernick Conference Room to discuss Self-storage Facility Moratorium. 10. PERSONNEL COMMITTEE - Trustee Franke - The Personnel Committee will be meeting in Executive Session to conduct an exit interview on Friday, November 20, 2015 at 10:00 a.m. in the Trustee's Conference Room. Page 3 of 5 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter- The final leaf pickup will take place on November 25, 2015. After that date leaves can be bagged in yard waste bags and brought to dumpsters at the James P. Petri Public Works facility on Landmeier Road and the Fleet Services facility on Biesterfield Road. Mayor Johnson asked that people wait until the night before pick up to put the leaves in the street. 12. INFORMATION COMMITTEE - Trustee Prochno - No Report 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report 14. BUSINESS LEADERS FORUM - Trustees Lissner/Petri - Trustee Petri announced the following railroad crossings will be closed to all traffic for ten days, beginning Monday, November 23, 2015: Chase Avenue - between Tonne Road and Lively Boulevard Arthur Avenue- between Devon Avenue and Lively Boulevard 15.YOUTH COMMITTEE - Trustee Franke - No Report 16. PARADE COMMITTEE - Trustee Czarnik - No Report 17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik- No Report 18. LIQUOR COMMISSION - Mayor Johnson - No Report 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The Tree Lighting Ceremony will take place the Friday after Thanksgiving. 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson- The Concert line up should be announced at the December 15, 2015 Village Board meeting. 21.AIRPORT UPDATE - An update was given under the Mayor's Report. 22. PLAN COMMISSION - Village Manager Rummel a. PC Docket 15-5 - Public Hearing to consider a petition for a Special Use Permit for the operation of an automotive repair center in an I-1 Industrial Zoning District for the property located at 660 Fargo Avenue. Black Horse Enterprises, LLC is seeking a Special Use Permit to maintain their own trucks. The trucks will leave the facility in the morning to go to different job sites and then return in the evening to be maintained. The Plan Commission recommended approving the Special Use Permit by a vote of eight to one. The Petitioner was present in the audience. Mayor Johnson asked if the Trustees had any questions or comments. There were none. Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Lissner Seconded by Trustee Franke VOICE VOTE MOTION CARRIED Mayor Johnson advised an Ordinance would be formally adopted at the next Village Board meeting. The Petitioner does not have to attend the meeting. 23. ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket 15-7 - Public Hearing to consider a petition for a variation from the provisions of Zoning Ordinance No. 2410 as it pertains to permitted locations for fences in residential zoning districts on property located at 1646 Hampshire Drive. The Petitioner is seeking to replace an existing fence which extends approximately twenty two feet beyond the corner lot line. The Zoning Board of Appeals recommended approval by a vote of eight to zero. The Petitioner was present in the audience. Mayor Johnson asked if the Trustees had any questions or comments. There were none. Motion to direct the Village Attorney to prepare the necessary documents. Moved by Trustee Feichter Seconded by Trustee Petri VOICE VOTE MOTION CARRIED Mayor Johnson advised an Ordinance would be formally adopted at the next Village Board meeting. The Petitioner does not have to attend the meeting. 24. REPORT FROM VILLAGE MANAGER-Village Manager Rummel wished everyone a Happy Holiday Season. 25. REPORT FROM VILLAGE CLERK- No Report Page 4 of 5 Z6. UNFINISHED BUSINESS - No Unfinished Business 27. NEW BUSINESS -Trustee Franke stated he would like to discuss the format for the Coffee with the Mayor and Board. There are several people who come with a whole list of questions and other people attending never get a chance to speak. Trustee Franke suggested there be an initial five minute limit per person and then go back to people that have additional questions or comments. Everyone should have a chance to speak. Trustee Prochno stated in the past when people signed in she would request that they keep their comments to ten minutes or less. But it was never enforced. Mayor Johnson recommended that everyone think of some ideas to make things more efficient and they can be discussed before the next Coffee in February. The Mayor suggested having the Coffees more often. 28. PUBLIC COMMENT - 8:27 p.m. 29.ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:28 p.m. Moved by Trustee Feichter Seconded by Trustee Lissner AYES: Trustees Franke, Lissner, Petri, Prochno, Feichter NAYS: None ABSENT: Trustee Czarnik MOTION CARRIED Judith M. Keegan, Village Clerk Mayor Craig B. Johnson Page 5 of 5