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HomeMy WebLinkAboutVILLAGE BOARD - 12/17/2015 - VILLAGE BOARD MINUTES v�GROV E V��19 CFPT109AL LV V@ MINUTES REGULAR VILLAGE BOARD MEETING December 15, 2015 1. CALL TO ORDER- 7:26 p.m. Present: Mayor Craig B. Johnson,Trustees Nancy J. Czarnik, Patton L. Feichter,Jeffrey C. Franke, Samuel L. Lissner,James P. Petri, Christine K. Prochno A Quorum was present Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, Village Clerk Judith M. Keegan 2.PLEDGE OF ALLEGIANCE INVOCATION- Deacon Ted Czarnecki, Saint Julian Eymard Catholic Church 3.APPROVAL OF MINUTES OF NOVEMBER 17, 2015 - Motion to approve the Minutes of the Regular Village Board Meeting held on November 17, 2015 as submitted and dispense with the reading Moved by Trustee Petri Seconded by Trustee Czarnik VOICE VOTE MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT - Mayor Johnson reported the Busse Dam gates are up and operational. Work is being done to complete the hydraulic and computer systems. That work should be completed by the end of the year. The dam should provide relief from future flooding issues. Mayor Johnson commended everyone involved in the planning and completion of the project. Mayor Johnson explained that Elk Grove Village has different duly elected Government Boards. There is a Library Board, School Board, Park District Board and Village Board. Each Board has its own jurisdictional control. The Village Board does not govern the other Boards. There were some recent decisions made by the Park District Board that the Village Board does not have any control over,whether right or wrong, they were their decisions. The Park District Board was elected by the community and they make decisions that they feel are right for the community. Mayor Johnson attended the following meetings and events: November 19 - Tollway Board meeting December 9 - Tollway Board Committee meeting where authorization was given to conduct an Environmental Impact Study about continuing Route 53 into Lake County. This will be a two to three year process. The costs and pros and cons of the project will be reviewed. November 27 - 18th Annual Tree Lighting Ceremony December 2 - DARE Graduation at Link School December 4- Elk Grove Chamber of Commerce holiday luncheon December 2 - 2nd Grade students from Admiral Byrd School visited Village Hall,the Police Station and the Fire Department December 15 - SOC meeting- SOC is working with JDA and ONCC to try and make the Fly Quiet Program actually work. They are working to make sure that night time Flights are evenly distributed throughout the region. Mayor Johnson advised one of the items on the Consent Agenda is for approval of the July Summer Concert Series. A presentation was shown announcing the 2016 concert line-up. The following bands will be performing in July: July 4 - Peter Cetera July 12 - LeAnn Rimes July 17 - Foreigner July 26 - Michael McDonald Page 1 of 6 The July 4t' Concert will take place by the high school, followed by the 41h of July fireworks. The concert on July 121h featuring LeAnn Rimes will take place at Town Center. The Foreigner concert is taking place on the Village's 60th Anniversary, Sunday,July 171h, by the high school, followed by the car raffle and fireworks. The final concert featuring Michael McDonald on July 261h will take place at Town Center. Mayor Johnson thanked Public Works Director, Vito Sammarco, and the Public Works employees for a job well done snow plowing after the storm in November. Oath of Office- Police Chief Schmidt gave a brief employment background and Mayor Johnson administered the Oath of Office to Sergeant Casey Kowalczyk. Presentation - Police Officer Eric Perkins was present to introduce his new K-9 partner Sem. Officer Perkins and Sem completed training in March of 2015. Police Officer Steve O'Neill was present with his K-9 partner Kim. Police Chief Schmidt presented Officer O'Neill and Kim a plaque in recognition of Kim's retirement after seven and one half years of service. Kim's official retirement date is December 31, 2015. Kim will continue to live with Officer O'Neill and his family. Several Officers and their K-9 partners from different communities were present in the audience. Sergeant Matt Fiorito stated in 1998 three handler Officers formed a local training group. The Officers and their K-9 partners present in the audience were a small representation of that training group which is now called "Northern Impact Canine Group." Sergeant Fiorito presented Officer O'Neill and Kim a plaque from the Northern Impact Canine Group. Dr. Greg Stram was asked to come to the podium. Dr. Stram and his staff from Elk Grove Pet Clinic were recognized for caring for police canines since 1996 at no cost to the Village. Dr. Stram was presented with a plaque listing the names of all the canines and their service dates. Trustee Franke announced applications are being accepted for a Citizen Police Academy which will be taking place on Wednesday nights from January 27, 2016 to March 16, 2016. Trustee Lissner and Trustee Petri attended a ribbon cutting at Hitachi Industrial Equipment Marking Solutions. Trustee Petri participated in a customary Japanese ceremony by putting on a kimono, breaking a barrel with a hammer and drinking a glass of sake. Trustee Lissner attended the Joint Action Water Agency meeting on December 2, 2015. It was a routine meeting and there is still no report available on alternative water supply options. Trustee Petri attended the Solid Waste Agency meeting with Village Manager, Ray Rummel. The Agency is reducing staffing. They will be down to three people by the end of the fiscal year in May. Trustee Petri stated he would like to see a third K-9 Officer in the Village, one on each shift. There will be a meeting on Friday morning at 9:00 a.m. with Elk Grove Cinema to discuss a line-up of appropriate movie offerings that can be shown during the weeks leading up to the Village's 601h Anniversary. Trustee Czarrnik reported she represented the Mayor and Board in honoring Elizabeth Brenner on her 100th Birthday. On Sunday, December 13, 2015, Trustee Czarnik attended the Elk Grove Sister City Christmas luncheon. The luncheon is a fundraiser for the student exchange program. Trustee Feichter submitted an application to the federal government for funding for a teacher education program in Illinois. The funding was approved in the amount of $330,000.00 over a three year period. The teacher education program will prepare teachers to teach students in Illinois attending disadvantaged schools about the Constitution. The definition of disadvantaged schools is very broad and most schools in Illinois fall within that category. Most teachers have some disadvantaged students. Trustee Feichter met with the principal at Elk Grove High School about getting the high school teachers involved in the program. Elk Grove High School will be participating in the Page 2 of 6 program. The Constitution Competition was held last Friday. Teachers from Elk Grove High School attended to watch and learn about the program. There is a new requirement that all Illinois high school teachers must teach civic education. Trustee Prochno attended the Sister City luncheon this past Sunday. The luncheon is a fundraiser for the student exchange program. This year sixteen students are participating in the exchange. The Village will be celebrating its 601h Anniversary in 2016. In celebration of the Anniversary, Castle Chevrolet has donated a 2016 Chevy Camaro to be raffled off. The proceeds from the raffle will benefit"A Caring Place" community respite care program, Community Character Coalition of Elk Grove, Elk Grove Youth Committee, the Lions Club of Elk Grove, the Rotary Club of Elk Grove and the Sheila Ray Center. Trustee Prochno thanked the Rotary Club for facilitating the sale of raffle tickets. Trustee Prochno announced that after fifty-eight years of serving the Elk Grove Village community, the Elk Grove Jaycee Club is dissolving at the end of December. The Jaycee Club facilitated many wonderful events in the community. Trustee Prochno thanked them on behalf of the community for everything they have done and wished the members good luck in all their future endeavors. As a result of the Jaycee Club dissolving, there will be no house decorating contest this year. Hopefully another organization will take over the house decorating contest for future years. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the November 30,2015 Accounts Payable Warrant in the amount of $1,830,259.71. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED Motion to authorize the payment of invoices as shown on the December 15, 2015 Accounts Payable Warrant in the amount of$2,949,102.33. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Feichter, Franke, Lissner, Petri, Prochno, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization of a request from the Elk Grove Village Public Library to waive 2016 Alarm License Fees in the amount of$25. b. Authorization of a request from Prince of Peace United Methodist Church, 1400 Arlington Heights Road, to waive engineering permit fees in the amount of$179 for parking lot maintenance. c. Authorization of a request from the Elk Grove Park District to waive permit fees in the amount of$2,247 for the following: • Replacement of water heaters at the Pavilion, located at 1000 Wellington Avenue, in the amount of$1,175; • Replacement of sidewalk at Mead Park, located at 1769 Gibson Drive, in the amount of$231; • Replacement of sidewalk at Johnson Park, located at 974 David Lane, in the amount of$350; • Sealcoat and stripe the parking lot at Pirates Cove, located at 901 Leicester Road, in the amount of$122; • Sealcoat and stripe the parking lot at St. Julian Eymard Catholic Church, located at 601 Biesterfield Road, in the amount of$194; • Sealcoat and stripe the parking lot at Lions Park, located at 180 Lions Drive, in the amount of$175. Page 3 of 6 d. Authorization of a request from Queen of the Rosary located at 750 Elk Grove Boulevard, to waive fees for a temporary Class A Liquor License in the amount of $2,900 for the Parents Club Painting and Wine Event on January 16, 2016. e. Authorization to award a professional service contract with C.C. Cartage, Inc. of Lake Zurich, IL to provide hauling and disposal of excavated materials in the amount of $126,400. f. Authorization to award a professional service contract to Entertainment Management Group of Elk Grove Village, IL to manage and operate the 2016 Mid-Summer Classics Concert Series in an amount not to exceed $380,000, of which $50,000 will be reimbursed back to the Village by the Elk Grove Park District. g. Authorization to award a construction contract to the lowest responsive and responsible bidder Swallow Construction Corporation of Downers Grove, IL for the Culvert Improvements - Estes Avenue project in the amount of$579,155.93 from the Water/Sewer Fund. h. Authorization to award a construction contract to the lowest responsive and responsible bidder Swallow Construction Corporation of Downers Grove, IL for the Culvert Improvements - Pratt & Rail Crossing project in the amount of$948,624.11 from the Water/Sewer Fund. i. Authorization to award a construction contract to the lowest responsive and responsible bidder Earthwerks, Inc. of Batavia, IL for the Ditch Improvements - Touhy Avenue to Arthur Avenue in the amount of$1,055,806.80 from the Water/Sewer Fund. j. Adopt Ordinance No. 3439 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3-7:1)(3) OF THE ZONING ORDINANNCE TO PERMIT THE CONSTRUCTION OF A SIX (6') FOOT HIGH FENCE EXTENDING APPROXIMATELY TWENTY TWO (22') FEET BEYOND A LINE EXTENDED FROM THE NEAREST FRONT CORNER OF THE PRINCIPAL BUILDING LOCATED ON AN ADJACENT SINGLE FAMILY RESIDENTIAL LOT FOR PROPERTY LOCATED AT 1646 HAMPSHIRE DRIVE, ELK GROVE VILLAGE" k. Adopt Ordinance No. 3440 entitled, "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO BLACK HORSE ENTERPRISES, LLC TO PERMIT AN AUTOMOTIVE REPAIR SHOP IN AN 1-1 INDUSTRIAL ZONING DISTRICT ON PROPERTY LOCATED AT 660 FARGO AVENUE, ELK GROVE VILLAGE" 1. Authorization of the following: • Adopt Ordinance 3441 entitled, "AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR THE FISCALYEAR BEGINNING MAY 1, 2016 AND ENDING APRIL 30, 2017" • Adopt Ordinance 3442 entitled, "AN ORDINANCE ABATING A PORTION OF THE 2015 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010, OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS" • Adopt Ordinance 3443 entitled, "AN ORDINANCE ABATING A PORTION OF THE 2015 PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013, OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS" m. Adopt Ordinance No. 3444 entitled, "AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (POLICE COMMANDER-POLICE DEPARTMENT; AND POLICE OFFICER-POLICE DEPARTMENT)" n. Adopt Resolution No. 50-15 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE SUBURBAN BUS DIVISION (PACE) OF THE REGIONAL TRANSPORTATION AUTHORITY(DIAL-A-RIDE)" Page 4 of 6 o. Adopt Resolution No. 51-15 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO SIGN A RECAPTURE AGREEMENT BY AND AMONG THE VILLAGE OF ELK GROVE VILLAGE, AN ILLINOIS MUNICIPAL CORPORTION, MC MACHINERY SYSTEMS, INC., A DELAWARE CORPORATION QUALIFIED TO DO BUSINESS IN ILLINOIS, AND BK ELK GROVE LLC, AN ILLINOIS LIMITED LIABILITY COMPANY, FOR THE CONSTRUCTION OF CERTAIN IMPROVEMENTS" p. Adopt Resolution No. 52-15 entitled, "A RESOLUTION AUTHORIZING RELEASE/RETENTION OF EXECUTIVE SESSION MINUTES OF THE VILLAGE OF ELK GROVE VILLAGE (JANUARY 2013 THROUGH DECEMBER 2013)' q. Adopt Resolution No. 53-15 entitled, "A RESOLUTION AUTHORIZING THE DESTRUCTION OF AUDIO RECORDINGS OF CLOSED MEETINGS SESSIONS (1/2013-5/2014)' r. Adopt Resolution No. 54-15 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 1251-53 PAGNI DRIVE, ELK GROVE VILLAGE, ILLINOIS" s. Adopt Resolution No. 55-15 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO SIGN A GIS CONSORTIUM SERVICE PROVIDER CONTRACT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND MUNICIPAL GIS PARTNERS, INCORPORATED" t. Authorize a purchase contract to Konica Minolta of Downers Grove, IL for hardware and software items in an amount of$102,982.46. Mayor Johnson asked if there were any questions or comments about the Consent Agenda. There Were none. Motion to approve Consent Agenda items "a through t." Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Franke, Lissner, Petri, Prochno,Czarnik, Feichter NAYS: None MOTION CARRIED 7. REGULAR AGENDA- No items on the Regular Agenda B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri - The Capital Improvements Committee will be meeting on December 18, 2015 at 10:00 a.m. in the Chernick Conference Room to discuss the 2016 MFT Street Program. 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- The Committee met prior to the Village Board meeting to discuss the Self-storage Facility Moratorium. The Committee recommendation is to not place a Moratorium on Self-storage Facility companies. The Committee decided it would be better to create a text amendment to create a special use for Self-storage Facilities. The same goal will be achieved through special use as a Moratorium. 10. PERSONNEL COMMITTEE - Trustee Franke - No Report 11. RECYCLING &WASTE COMMITTEE - Trustee Feichter- Holiday lights can be recycled at the Community Development Department in Village Hall. Garbage and recyclables should be placed at the curb prior to 7:00 a.m. on your pick up day. Yard waste pick up ended today, December 15, 2015. Pick up will resume on April 1, 2016. Holiday trees will be picked up during the first two weeks in January. 12. INFORMATION COMMITTEE -Trustee Prochno - No Report 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri - No Report 14. BUSINESS LEADERS FORUM - Trustees Lissner/Petri - A meeting is scheduled for tomorrow, December 16, 2015 at 11:30 a.m. in Room E of Village Hall. Trustee Lissner stated Josh Grodzin has put together a great Agenda for the meeting. There will be several speakers talking about workforce development. Several businesses that Trustees Petri and Lissner and Josh Grodzin have met with have been experiencing issues with trying to get help, especially in manufacturing. The Business Leaders Forum is doing very well and has Page 5 of 6 been very productive. 15.YOUTH COMMITTEE -Trustee Franke-Applications for the Youth Committee scholarships will be available after the first of the year. 16. PARADE COMMITTEE - Trustee Czarnik- The annual parade will be taking place on Saturday,June 18, 2016 at 5:00 p.m. The parade theme, in honor of the Village's 60th Anniversary, is "Celebrating Yesterday, Today and Tomorrow." Couples currently living in Elk Grove Village who were married in 1956 are being asked to celebrate by riding in the parade as grand marshals. The next Parade Committee meeting is Monday, February 1, 2016 at 5:30 p.m. 17. HEALTH &COMMUNITY SERVICES ADVISORY COMMITTEE - Trustee Czarnik-Any caregivers needing respite during the holiday season should remember The Caring Place. The Caring Place is a great socialization program for adults. It is organized and supervised by trained and caring staff. The program is available on Monday,Wednesday and Thursday from 9:30 a.m. to 3:30 p.m. at Christus Victor Church. The next community blood drive will take place on Saturday,January 9, 2016 from 8:00 a.m. to 12:00 p.m. in the lower level of the Zettek Municipal Building. 18. LIQUOR COMMISSION - Mayor Johnson - No Report 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson -The next special event will be the Memorial Day Observation. 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - Concerts for 2016 were announced during the Mayor's Report. 21.AIRPORT UPDATE -An airport update was given during the Mayor's Report. 22. PLAN COMMISSION - Village Manager Rummel - No Report 23. ZONING BOARD OF APPEALS -Village Manager Rummel 24. REPORT FROM VILLAGE MANAGER- No Report 25. REPORT FROM VILLAGE CLERK- No Report 26.UNFINISHED BUSINESS -The Unfinished Business was completed and appears on the Consent Agenda. 27. NEW BUSINESS - No items of New Business. 28. PUBLIC COMMENT- 8:26 p.m. - Don Lucki,Jr. of 1585 Oregon Trail addressed the Mayor and Village Board about his interest in opening a cultural center named "One Road Many Paths" in Elk Grove Village. He was looking for Village assistance in providing a location to house the center. Mayor Johnson advised Mr. Lucki to submit materials and a written explanation of what he is proposing for staff to review. 29.ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:38 p.m. Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter, Franke NAYS: None MOTION CARRIED Judith M. Keegan, Village Clerk Mayor Craig B. Johnson Page 6 of 6