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AGENDA
REGULAR VILLAGE BOARD MEETING
February 9, 2016
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION.(PASTOR CERNA CASTRO RAND, PRINCE OF PEACE UNITED METHODIST
CHURCH)
3.APPROVAL OF MINUTES OF FEBRUARY 9,2016
4.MAYOR&BOARD OF TRUSTEES' REPORT
5.ACCOUNTS PAYABLE WARRANT: JANUARY 31, 2016 $1,394,573.66
FEBRUARY 9, 2016 $ 951,750.21
6. CONSENT AGENDA
a. Consideration of a request from the Saint Julian Eymard Church, 601 Biesterfield Road,
to waive building permit fees in the amount of$415 for the roof replacement project.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration to award a professional services contract to Civiltech Engineering of Itasca,
IL for design engineering and permitting of the intersection improvement at Arlington
Heights Road & Elk Grove Boulevard in the amount of$14,364.
(A proposal was solicited from Civiltech Engineering of Itasca, IL for design engineering
and permitting services to develop plans, specifications and permit applications for work
at the intersection of Arlington Heights Road and Elk Grove Boulevard.
(The project will consist of upgrading the existing sidewalk ramps to be ADA compliant,
upgrading the existing pedestrian signals to countdown timers and the installation of LED
internally illuminated street name signs.
(Adequate funds are available.
(The Director of Public Works recommends approval.)
c. Consideration of a request to renew a landscape services contract to Fleck's Landscaping
of Wheeling, IL for the 2016 Turf and Landscape Bed Maintenance- Business Park
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contract in the amount of$80,005.
(On February 24, 2015,the Village Board awarded a contract to Fleck's Landscaping of
Wheeling, IL for the 2015 Turf and Landscape Bed Maintenance - Business Park contract.
(The contract provided for an option of four(4) additional renewals through February 28,
2020.
(Fleck's Landscaping performed satisfactorily throughout the first year of the contract.
(The contract period is from March 1, 2016 through February 28, 2017.
(The contract amount reflects no economic adjustment over the previous year's contract.
(The Director of Public Works recommends approval.)
d. Consideration to increase a professional service contract with Insituform, Inc. for
Residential CIPP (Cured In Place Pipe) Sanitary Sewer Rehabilitation in the amount of
$49,744.75 for a total contract not to exceed $3,137,118.05 from the Water & Sewer
Fund.
(The Village Board at its meeting on November 18, 2014, awarded the
original professional service contract to Insituform, Inc of Orland Park, IL in the amount
of$3,087,373.30.
(The Contractor has requested three change orders increasing the value of the contract.
(Change Order#1 is for additional cleaning of sanitary sewers following the collapse of a
ten inch sanitary sewer at Chelmsford & Wellington. Change Order 42 is for traffic
control in Basin 2. Change Order#3 is to prepare and line a sanitary sewer under a lake
that was not included in the original bid.
(The additional cost for the extra work is $49,744.75, and the total contract cost is not to
exceed $3,137,118.05.
(Adequatefunds are budgeted in the Water& Sewer Fund.
(The Director of Public Works recommends approval.)
e. Consideration to adopt Resolution No. 3-16 adopting the Official Zoning Map of the
Village of Elk Grove Village as of December 31, 2015.
(This Resolution adopts the map (attached) as the Official Zoning Map of the Village of
Elk Grove Village as of December 31, 2015 and will be placed on file in the Office of the
Village Clerk.)
7. REGULAR AGENDA
a. Consideration to adopt Resolution No. 4-16 authorizing the Mayor to execute an
agreement between the Village of Elk Grove Village and the Elk Grove Village
Firefighters Association, Local No. 2340, International Association of Firefighters, AFL-
CIO, CLC.
(This is a contract extension through April 30, 2019.
(This Resolution will be available prior to the start of the February 9, 2016 Village Board
meeting.)
8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
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9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
10. PERSONNEL COMMITTEE -Trustee Franke
11. RECYCLING&WASTE COMMITTEE -Trustee Feichter
12. INFORMATION COMMITTEE - Trustee Prochno
a. Providing Information to Community
13. CABLE TELEVISION COMMITTEE -Trustees Lissner/Petri
14. BUSINESS LEADER FORUMS - Trustees Lissner/Petri
a. Raitroad.Crossings
b. Update Zoning Regulations
15.YOUTH COMMITTEE- Trustee Franke
16. PARADE COMMITTEE- Trustee Czarnik
17. HEALTH &COMMUNITY SERVICES - Trustee Czarnik
18. LIQUOR COMMISSION - Mayor Johnson
19. SPECIAL EVENTS COMMITTEE- Mayor Johnson
20. MID SUMMER CONCERT CLASSICS UPDATE - Mayor Johnson
21.AIRPORT UPDATE
22. PLAN COMMISSION - Village Manager Rummel
23.ZONING BOARD OF APPEALS-Village Manager Rummel
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
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28. PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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