HomeMy WebLinkAboutVILLAGE BOARD - 03/12/2019 - Village Board Minutes
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7
MINUTES
REGULAR VILLAGE BOARD MEETING
March 12, 2019
1. CALL TO ORDER – 7:03 P.M.
PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Samuel L. Lissner,
James P. Petri, and Christine K. Prochno
ABSENT: Trustee Jeffrey C. Franke
A Quorum was present.
Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker,
Village Clerk Loretta M. Murphy
2. PLEDGE OF ALLEGIANCE
INVOCATION – Pastor Stefan Potuznik, Christus Victor Lutheran Church
3. APPROVAL OF MINUTES OF FEBRUARY 26, 2019 – Motion to approve the Minutes of the Regular
Village Board Meeting held on February 26, 2019 as submitted and dispense with the reading.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Feichter, Lissner, Petri, Prochno, Czarnik
NAYS: None
MOTION CARRIED
4. MAYOR AND BOARD OF TRUSTEES’ REPORT
Mayor Johnson – Attended the following appointments and events:
Thursday, March 7 – Annual Volunteer Appreciation Dinner to thank and honor those members of the
community that volunteer their time throughout the year.
Friday, March 8 – DARE Graduation at Stevenson School.
Saturday, March 9 – League of Women Voters Candidates Forum in Council Chambers at Village Hall.
Daily Herald Editorial - Mayor Johnson read an Editorial that was published recently in the Daily Herald that
talked about Elk Grove Village being a suburb that thinks big and has the results to show for it. Last year the
Village Board opted to put sponsorship money behind the Bahama’s Bowl to tout the opportunities of its
expansive business and industrial park. While officials in other towns may shy away from the risks, those in
Elk Grove Village understood that without some risk there is no reward. The response on the Village’s
Makers Wanted Campaign has been enormously successful. Such forward thinking is a big part of what
makes Elk Grove Village “The Exceptional Community” that its motto claims to be and it is typical for Elk
Grove’s solid and reasoned Village Board.
Volunteering - Mr. McCauley came to see Mayor Johnson at Village Hall to share how exceptional this
community really is. Mr. McCauley’s grandson, Donny Logsdon, lost his battle to cancer on February 7.
Queen of the Rosary raised money to help the family during this difficult time. Mr. McCauley said the
community rallied together to assist the family in need during Donny’s battle with cancer. Elk Grove Village
truly is a great place to live.
New Year’s Eve Update – Mayor received a thank you letter from Craig Goldberg of the US Postal Inspection
Service that thanked the Police and Fire Departments for their assistance during the investigation of the
shooting incident of a US Postal Service letter carrier with a near fatal gunshot wound on New Year’s Eve.
Members of the Elk Grove Police Department along with US Postal Inspectors worked tirelessly to bring the
case to a resolution. This was truly a joint effort and in just two days, January 2, 2019, a criminal complaint
was filed in the US District Court and the offender responsible for the crime was apprehended and faces
serious Federal charges. Mr. Goldberg stated that Chief Walsh, Chief Mikel and the personnel involved
represented Elk Grove Village in an exemplary manner. This commitment to assist the US Postal Inspection
Services and the professionalism is to be commended.
Community Character Coalition Youth Celebration - Betsy Boswell and Birdie Bisceglie joined Mayor Johnson
at the podium to present certificates to the students in the Youth Celebration Event. A representative from
each group that follows shared the details of their project with the Village Board.
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1) Leo Club
2) Salt Creek Leadership Club
3) Queen of the Rosary Student Council
4) Boy Scout Troop #495
5) Prince of Peace United Methodist Youth Group
6) Byrd Trex Recycling Program
7) Stevenson School
8) Phil’s Friends at Byrd School
9) Byrd Pop Tabs Program
10) Rupley American Heart Association Drive
11) Rupley Intergenerational Project
12) Rupley Community Service
13) Rupley Food Bank Project
14) St. Julian After Mass Youth Group
The Community Character Coalition thanked Mayor Johnson and the Village Board for allowing them to host
the annual event to honor the youth and the work that they do in Elk Grove Village.
Mayor Johnson asked Dr. Homan to join him at the podium to explain a special project. Dr. Homan shared his
appreciation to the Village for assisting with the expansion of his office. The project that is being launched is
a free dental day for people in the community that cannot afford dental care. The Community Character
Coalition and the Village will be notified when a date is set. The program will be offered to qualified
residents that need assistance with dental care.
Trustee Prochno – The Sister City exchange students from Elk Grove High School are getting ready to go to
Termini Imerese to stay with their counterpart families and learn about the culture and education system in
Italy. This will be the 9th exchange and we look forward to hearing about their trip when they return.
Trustee Feichter – No Report.
Trustee Czarnik – Thank you to the Community Character Coalition for coordinating the Youth Celebration.
This program is a wonderful way to showcase the work that the students are doing for the community.
Trustee Lissner and I visited Performance Lighting on February 27, 2019 as part of the Ambassador
program.
Trustee Lissner – The Joint Action Water Agency had a meeting on February 27, 2019. There was a report
that showed water usage and, out of all the communities, only Elk Grove had an increase in the water usage
due to the data centers operating in the Village. In addition, Link School had their Science Fair today and I
was able to participate as a judge. The student exhibits were very impressive.
Trustee Petri – No Report.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the
February 28, 2019 Accounts Payable Warrant in the amount of $2,076,531.99.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the March 12, 2019 Accounts Payable
Warrant in the amount of $691,738.63.
Moved by Trustee Petri Seconded by Trustee Czarnik
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization of a request from Prince of Peace United Methodist Church, 1400 S. Arlington Heights Road, to
waive permit fees in the amount of $331.00 for building renovations.
b. Authorization to approve the second quarter financial report ending October 31, 2018.
c. Authorization to award a purchase contract off the State contract to Heartland Business Systems of Little Chute,
WI to provide two (2) Hewlett Packard network servers in an amount not to exceed $27,352.06.
d. Authorization to award a construction contract to the lowest responsive and responsible bidder
Native Landscape Contractors of Leland, IL for the Ditch Maintenance Program - 2019 project in the amount of
$118,824.28 from the BLF Fund.
e. Authorization to award a professional service contract to the lowest responsive and responsible bidder Trine
Construction, of West Chicago, IL for the Water Main Improvements - Tanglewood Drive project in the amount
of $684,350 from the Water & Sewer Fund.
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f. Authorization to award a professional service contract to the lowest responsive and responsible bidder Marc
Kresmery Construction LLC, Inc. of Elgin, IL for the Nerge Lift Station and Rohlwing Lift Station
Rehabilitation project in the amount of $281,928 from the Water & Sewer Fund.
g. Authorization to increase a construction contract with Acqua Contractors Corp. of Villa Park, IL for the Storm
Sewer Improvements - Beisner R.O.W. project in the amount of $96,216 for a total contract amount of
$697,566 from the Water and Sewer Fund.
h. Authorization of a request to award a sole source purchase contract to Washburn Machinery Inc. of Elk Grove
Village, IL for the purchase of two (2) turnout gear washer extractors in the amount of $29,980 from the Capital
Projects Fund.
i. Authorization of a request to award a sole source purchase contract to Advanced Communications Inc. of
Michigan City, IN for the purchase of two (2) Mondopads for Fire Stations 8 and 10, and a touchscreen
projection system for Station 8, in the total amount of $81,164 from the Capital Projects Fund.
j. Authorization of a request to award a sole source contract to U.S. Digital Designs of Tempe, AZ for the purchase
and installation of station alerting systems for Fire Stations 8 and 10 in the total amount of $120,993 from the
Capital Projects Fund.
k. Authorization award a professional services contract to Esscoe, Inc. of Lake Zurich, IL to install security
hardware and software at our two new Fire Stations in the amount of $104,832 from the Capital Projects Fund.
l. Authorization to adopt Ordinance No. 3596 entitled, “AN ORDINANCE AMENDING SECTION 6-4-3-1 ONE
AND TWO-WAY STOP INTERSECTIONS OF THE ELK GROVE VILLAGE CODE TO PROVIDE AN
ADDITIONAL STOP SIGN AT WALNUT LANE.”
m. Authorization to adopt Ordinance No. 3597 entitled, “AN ORDINANCE AMENDING TITLE 8, CHAPTERS
3A, 3B, 3C, 3D, 3E, 3F, 3G, 3H AND ADDING THERETO CHAPTERS 3I AND 3J OF THE BUILDING
ACTIVITY CODE OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE.”
n. Authorization to adopt Resolution No. 15-19 entitled, “A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A LETTER OF UNDERSTANDING BETWEEN THE STATE OF
ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) AND THE VILLAGE OF ELK GROVE
VILLAGE FOR MAINTENANCE RESPONSIBILITIES FOR THE ELMHURST / HIGGINS / TOUHY
INTERSECTION IMPROVEMENT PROJECT.”
Mayor asked if there were any questions or comments from the Village Board or audience on the Consent Agenda.
Motion to approve Consent Agenda items a. through n.
Moved by Trustee Petri Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
7. REGULAR AGENDA
a. Authorization to approve a sign package for Brittany's Bistro located at 914 Elk Grove Town Center.
Village Manager Rummel clarified that the approval is for two temporary signs and two permanent signs.
Motion to approve Regular Agenda item a.
Moved by Trustee Czarnik Seconded by Trustee Petri
VOICE VOTE
MOTION CARRIED
8. PLAN COMMISSION - Village Manager Rummel – There are no items for discussion this evening.
9. ZONING BOARD OF APPEALS - Village Manager Rummel – There are no items for discussion this evening.
10. YOUTH COMMITTEE – Trustee Prochno – There are seven (7) $1,000 scholarships available to high
school seniors that are Elk Grove residents and plan to attend a college or trade school. The applications are
on the Village and Park District websites and the deadline is May 3, 2019. Special thanks to Mikerphone
Brewery for hosting a fundraiser to contribute funds for this program.
11. BUSINESS LEADERS FORUM - Trustee Lissner – We enjoyed the visit at Performance Lighting located at
395 Kent Street and tomorrow we will be visiting a company called Tiesta Tea. On Wednesday, March 20,
Enclave has a presentation entitled Between the idea and the reality … Falls the Shadow by Owen Youngman
from Northwestern University. On March 26, John Dallas from Enclave will provide an update to the
community at a Committee of the Whole Meeting.
12. CABLE TELEVISION COMMITTEE - Trustee Lissner – A date for the Cable Franchise Agreement meeting
has not been rescheduled yet.
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik – The Joe McEnery Replenishment Elk Grove
Community Blood Drive will be held on Saturday, April 6, from 8:00 a.m. to noon in the lower level
conference rooms of the Village Hall. This drive is named after one of our firefighter’s father who received
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27 units and was a lifetime donor. He requested that we replenish the blood needed and encourages all to
donate.
14. INFORMATION COMMITTEE - Trustee Lissner – No Report.
15. RECYCLING & WASTE COMMITTEE – Trustee Feichter – No Report.
16. PARADE COMMITTEE - Trustee Czarnik – The next meeting is on April 1 at 5:30 p.m. in Room E of the
Zettek Municipal Building. The Parade is on Saturday, September 21, in conjunction with Elk Grove’s
Oktoberfest.
17. PERSONNEL COMMITTEE – Trustee Franke – No Report.
18. JUDICIARY, PLANNING AND ZONING COMMITTEE – Trustee Prochno – There will be a meeting
scheduled in April to review the Parking Regulations in the Industrial Park.
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik – No Report. Construction season will be
starting soon.
20. AIRPORT UPDATE – Mayor Johnson – There will be a Suburban O’Hare Commission meeting scheduled
for 12:00 p.m. on March 29.
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson – The lineup for the summer
concerts are as follows: July 4 – Melissa Etheridge (Rotary Green); July 9 – Boz Scaggs (Town Center);
July 16 – The Commodores (Town Center); July 23 – Wynona and The Big Noise (Town Center); and
July 30 – Night Ranger (Town Center)
22. SPECIAL EVENTS – Trustee Prochno – Acknowledged the organizations that volunteer their time to
participate in the Memorial Day Ceremony. The service organizations really are what make our celebrations
so special.
23. LIQUOR COMMISSION - Mayor Johnson – No Report.
24. REPORT FROM VILLAGE MANAGER – No Report.
25. REPORT FROM VILLAGE CLERK – Early Voting will begin on March 18 from 9:00 a.m. to 5:00 p.m. They
are including Saturday and Sunday hours for this election. You can register to vote at the same time that you
cast your ballot at the Early Voting site. The hours are posted on the website. Please contact the Village
Clerk’s Office if you have any questions.
26. UNFINISHED BUSINESS – Trustee Czarnik added a reminder that the Frank J. Czarnik scholarship
applications are available on the Village website and at Czarnikgolf.com. There are six $1,000 scholarships
available this year for students residing in Elk Grove Village and the deadline is May 3, 2019.
27. NEW BUSINESS – No Report.
28. PUBLIC COMMENT – 8:19 P.M.
Richard Oberg, 720 Wellington, Unit 415 – Looking for clarification with the Fire Code on barbecue grills. A
Fire Inspector came through our complex and noticed that there were barbecue grills on our patios and
informed us that it was against the International Fire Code that was adopted by Ordinance 3479 in January
of 2017. There are currently four members on the board that passed the Ordinance back in 1996 that was
under the BOCA Code to allow barbecue grills with certain conditions. Mr. Oberg asked if the new ordinance
supersedes the previous ordinance and if they are no longer allowed. Mayor Johnson stated that there was
an ordinance that allowed grills with some stipulations because more people are using gas grills now as
opposed to charcoal. Mr. Oberg stated that in his building they can only use gas grills and in the other
complex they can use charcoal but they cannot use an accelerant of any kind. The Mayor asked for Village
Board concurrence to have staff look at the ordinance and make the necessary revisions to allow barbecue
grills with the same regulations that was on the previous ordinance.
29. ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:26 p.m.
Moved by Trustee Czarnik Seconded by Trustee Feichter
AYES: Trustees Lissner, Petri, Prochno, Czarnik, Feichter
NAYS: None.
MOTION CARRIED
Loretta M. Murphy, Village Clerk
Mayor Craig B. Johnson