HomeMy WebLinkAboutAGENDA - 04/09/2019 - Village Board AgendaAGENDA
REGULAR VILLAGE BOARD MEETING
April 9, 2019
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (REVEREND MARIANNE OKUBO, SHINNYO-EN USA TEMPLE)
3. APPROVAL OF MINUTES OF MARCH 26, 2019
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: MARCH 31, 2019 $2,273,025.69
APRIL 9, 2019 $ 411,644.80
6. CONSENT AGENDA
Consideration of a request from Mikerphone Brewery located at 121 Garlisch Drive to
waive the fees associated for a temporary Class D liquor license ($2,100) and any
additional fees required for the Smells Like a Beer Fest on April 27, 2019.
(Mikerphone Brewery is partnering with the Village to raise funds at their annual charity
craft beer festival at 121 Garlisch Drive on April 27, 2019.
(The proceeds from this event will be donated to the Community Character Coalition of
Elk Grove.)
b. Consideration of a request to award a purchase contract to Physio-Control, Inc. of
Redmond, WA for two (2) Lucas 3 Chest Compression Systems in the amount of
$28,892.90.
(Physio-Control equipment must be purchased directly from the manufacturer, which also
services the equipment.
(The Fire Department purchased a Lucas 3 Chest Compression System in June 2018 after
participating in a field-testing trial.
(The current unit is housed on the Battalion Chief vehicle and is brought to every cardiac
arrest incident.
(The purchase of additional units will ensure that this lifesaving equipment is strategically
located among the proper responding apparatus.
(The Fire Department has an excellent working relationship with Physio-Control, Inc.
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(Physio-Control, Inc. is providing the fire department with a discount for the purchase of
multiple units.
(Adequate funds are available in the FY 2020 Fire Department corporate budget.
(The Fire Chief recommends approval.)
Consideration of a request to award a purchase contract to Physio-Control, Inc. of
Redmond, WA for a Lifepak 15 cardiac monitor/defibrillator in the amount of $30,845.28.
(Physio-Control equipment must be purchased directly from the manufacturer, which also
services the equipment.
(The Fire Department has standardized on Physio-Control cardiac monitors and
defibrillators for many years, ensuring compatibility with old and new equipment, and
benefitting from the familiarity of the equipment among personnel.
(The Fire Department has an excellent working relationship with Physio-Control, Inc.
(This purchase will replace the current cardiac monitor on Quint 7, which is no longer
supported.
(The Lifepak 15 provides enhanced medical technology, allowing EKG results to be
transmitted directly to hospital staff.
(Physio-Control, Inc. is providing the fire department with a trade-in allowance for our
current unit.
(Adequate funds are available in the FY 2020 Fire Department corporate budget.
(The Fire Chief recommends approval.)
d. Consideration to waive the formal bidding process and award a service contract to JG
Uniforms of Chicago, IL for the purchase of police officer uniforms in the amount of
$45,000.
(The Police Department has purchased uniforms and equipment from JG Uniforms for the
last 5 years.
(For the 2020 budget, JG Uniforms has requested a reasonable 3% price increase from the
current year.
(JG Uniforms is responsive to the needs of the Police Department and most items are in
stock and available with minimal turnaround time.
The Police Department has an excellent working relationship with JG Uniforms.
(The Chief of Police recommends approval.)
e. Consideration to increase a construction contract with Acqua Contractors Corp. of Villa
Park, IL for the Willow Lane Water Main Improvement project in the amount of $49,901
for a total contract amount of $668,901 from the Water and Sewer Fund.
(The Village awarded a construction contract to Acqua Contractors Corp. of Villa Park, IL
on August 14, 2018 for the Willow Lane Water Main Improvements project.
(During the installation of the proposed water main it was discovered that the existing
storm system at the two major intersections was severally deteriorated.
(It was discussed by staff that the best cost and safest option for the Village was to replace
the existing deteriorated storm system as part of the water main project.
(As of this date, the project is anticipated to increase 8.1% over the original contract
amount of $619,000.
(This adjustment would increase the construction contract with Acqua Contractors Corp.
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by $49,901 for a total contract amount of $668,901.
(Adequate funds are available in Water and Sewer Fund.
(The Director of Public Works has recommended approval.)
f. Consideration to award a professional services contract to Peters & Associates of Oak
Brook Terrace, IL for advanced technical support of the Village's computer networks for
the period from May 1, 2019 through April 30, 2020 in an amount not to exceed $50,000.
(The requested amount would provide Network Administration support in addition to
supplemental Network Engineer support during FY 2020.
(The Network Administration support will relieve our in-house Network Engineers of some
of the day-to-day tasks that require immediate attention and allow them to focus on higher
level activities.
(Peters & Associates has provided high -quality implementation and support services to the
Village for the past 10+ years.
(As in the past, the requested support will only be used and billed on an as -needed basis.
(The Director of Information Technology recommends approval.)
g. Consideration to award a professional services contract to Sun Park Consulting of Palatine,
IL for PC support services for the period from May 1, 2019 through April 30, 2020 in an
amount not to exceed $59,904.
(The requested amount would provide an average of 3 days per week of PC technical
support during FY 2020.
(Sun Park personnel have provided the Village with high -quality PC support on a part-time
basis for the past 4 years.
(As in the past, the requested support will only be used and billed on an as -needed basis.
(The Director of Information Technology recommends approval.)
h. Consideration to award a contract for furnishing Hot -Mix Asphalt Materials with Arrow
Road Construction Company of Elk Grove Village, IL for the 2019 MFT Hot -Mix Asphalt
Material Purchase Contract in the amount of $92,900 from the Motor Fuel Tax Fund
(MFT) and the Water & Sewer Fund.
(On Thursday, March 28, 2019, the Village opened sealed bids for the 2019 MFT Hot Mix
Asphalt Material Purchase contract.
(The lowest responsive and responsible bid adjusted for mileage cost was received from
Arrow Road Construction Company of Elk Grove Village, IL.
(Funds for the project have been allocated in the MFT and the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
i. Consideration to increase a professional services contract to Patrick Engineering Inc. of
Lisle, IL for design engineering and permitting of ADA Improvements along Meacham
Road to the existing LED Street Name Signs - Meacham and Rohlwing Roads Project in
the amount of $56,245 for a total contract amount of $138,036 from the Business Leaders
Fund.
(A professional service contract was awarded to Patrick Engineering Inc. of Lisle, IL for
replacement of the existing street name signs with LED illuminated street name signs at ten
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intersections along Meacham Road and Rohlwing Road on June 19, 2018.
(During the design phase of this contract it became apparent that ADA commendations
were lacking at four of the five intersections along Meacham Road.
(Staff solicited a proposal from Patrick Engineering to add design engineering services for
ADA improvements.
(This adjustment would increase the professional design engineering service contract with
Patrick Engineering, Inc. by $56,245 for a total contract amount of $138,036.
(Adequate funds are available in the Business Leaders Fund.
(The Director of Public Works has recommended approval.)
j. Consideration to award a professional service contract to Red Caffeine, Inc. of Lombard,
IL to continue implementation of the Beyond Business Friendly marketing campaign in
total contract amount of $150,835 through the Business Leaders Fund.
(Red Caffeine Marketing of Lombard, Illinois was awarded the contract to develop the
Beyond Business Friendly marketing campaign beginning in 2013.
(The goal of the plan is to create awareness around the Village's brand image, Beyond
Business Friendly. The campaign targets various audiences including, current businesses
located in Elk Grove, business looking to relocate to the Village, and real estate
professionals working in the region.
(In 2018 and 2019, the email and web -driven portion of the campaign reached more than
125,000 contacts and generated more than two dozen business profiles and podcast
episodes featured on www.egvbizhub.com. The Made in Elk Grove Expo generated
positive feedback from exhibitors and attendees with exhibitors reporting 150+ qualified
leads gathered at the event. Media placements mentioning the Expo generated 3.16 million
impressions.
(The Strictly Business podcast had more than 2,700 listens and the Business Leaders
Forum programming engaged 100+ business leaders and economic development
stakeholders through business ambassador visits and leadership events.
(At this time, the proposal is to approve the continuation of Beyond Business Friendly
marketing plan for the 2020 fiscal year under the direction of Red Caffeine at a cost of
$150,835.
(The Director of Business Development and Marketing recommends approval.)
k. Consideration to award a professional service contract with Strada Construction Company
of Addison, IL for the 2019 Village -Wide Concrete Replacement Program in the amount
not to exceed $168,627.50.
(On Thursday, March 28, 2019, the Village opened sealed bids for the 2019 Village -Wide
Concrete Replacement Program.
(The lowest responsive and responsible bid was received from Strada Construction
Company of Addison, IL.
(It is recommended that the 2019 Village Wide Concrete Replacement Contract be
awarded to Strada Construction Company in the amount not to exceed $168,627.50.
(Appropriate funds for the project are available in the MFT fund and the PPCRP account.
(The Director of Public Works has recommended approval.)
1. Consideration to award a professional service contract to Bayless Communications LLC of
Chicago, IL for strategic consulting services to support business retention and recruitment
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efforts in an amount not to exceed $54,000 from the Busse -Elmhurst TIF Fund.
(This is a 12-month contract with Bayless Communications LLC for strategic
communications and public relations consulting services to support ongoing business
retention and recruitment efforts.
(Adequate funds are available in the Busse -Elmhurst TIF Fund.)
m. Consideration to award a contract with Gas Depot of Morton Grove, IL for the Gasoline
and Diesel Fuel contract in an amount not to exceed $351,637.
(On Thursday, March 28, 2019, the Village opened sealed bids for the Gasoline and Diesel
Fuel Supply Contract. Three contractors obtained bid documents and three submitted bids.
(The contract provides for furnishing and delivery of 87-octane regular unleaded gasoline,
No. 2 grade ultra -low sulfur diesel fuel, and winter blend ultra -low sulfur diesel fuel to
three Village sites.
(The initial term of the contract is from May 1, 2019 through April 30, 2020 with the
option for four annual renewals in one year increments through April 30, 2024.
(The lowest responsive and responsible bid was received from Gas Depot, of Morton
Grove, IL.
(Funds for gasoline and diesel fuel are adequately budgeted among the various Village
departments. Costs are allocated based on actual usage.
(The Director of Public Works recommends approval.)
n. Consideration to award a contract to the lowest responsive and responsible
bidder, Builders Paving, LLC for the 2019 Business Park Street Rehabilitation Project in
the amount of $768,000 from the BLF Fund.
(On Thursday, March 28, 2019, the Village opened sealed bids for the 2019 Business Park
Street Rehabilitation Project.
(Four (4) contractors obtained bid documents and three (3) submitted bids.
(The lowest responsive and responsible bid was received from Builders Paving, LLC of
Hillside, IL.
(Funds for the project have been allocated in the BLF budget.
(The Director of Public Works recommends approval.)
o. Consideration to award a contract to the lowest responsive and responsible bidder, Builders
Paving, LLC of Hinsdale, IL for the 2019 MFT Hot -Mix Asphalt Resurfacing Contract in
the amount of $1,425,000 from the Motor Fuel Tax Fund, Business Leader Forum Fund,
and General Fund.
(On Thursday, March 28, 2019, the Village opened sealed bids for the 2019 MFT Hot -Mix
Asphalt Resurfacing Contract.
Four (4) contractors obtained bid documents and two (2) submitted bids.
(The lowest responsive and responsible bid was received from Builders Paving, LLC of
Hinsdale, IL.
(The Director of Public Works recommends approval.)
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p. Consideration to authorize the Village Manager to execute contracts renewing the
Village's health insurance programs as of May 1, 2019:
• To execute a contract with Blue Cross/Blue Shield to provide medical services and
to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self -
Insured Medical PPO as follows:
Participation Level
Employee Only
Employee Plus One Dependent
Employee Plus Two Dependents
Medicare Supplement Rates
One Person
Two Persons
Monthly Premium Total
$953.55
$1,840.08
$2,249.73
$622.51
$1,245.02
• To execute an agreement with Blue Cross/Blue Shield for claims administration at
a cost of $53.95 per participant, per month;
• To execute a Blue Cross/Blue Shield High Deductible Plan ($1,700) to provide
medical services and to establish the Monthly Premium Rates for the Blue
Cross/Blue Shield Self -Insured Medical PPO as follows:
Participation Level
Employee Only
Employee Plus One Dependent
Employee Plus Two Dependents
Medicare Supplement Rates
One Person
Two Persons
Monthly Premium Total
$766.29
$1,479.10
$1,807.55
$500.87
$1,001.74
• To execute an agreement with Blue Cross/Blue Shield for claims administration at
a cost of $53.95 per participant, per month;
• To execute a Blue Cross/Blue Shield High Deductible Plan ($3,000) to provide
medical services and to establish the Monthly Premium Rates for the Blue
Cross/Blue Shield Self -Insured Medical PPO as follows:
Participation Level
Employee Only
Employee Plus One Dependent
Employee Plus Two Dependents
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Monthly Premium Total
$738.25
$1,425.05
$1,741.34
Medicare Supplement Rates
One Person $482.65
Two Persons $965.30
To execute an agreement with Blue Cross/Blue Shield for claims administration at
a cost of $53.95 per participant, per month;
To execute a contract with HMO Illinois to provide base plan HMO medical
benefits at the following monthly rates:
Participation Level Monthly Premium Total
Employee Only $751.01
Employee Plus One Dependent $1449.59
Employee Plus Two Dependents $2,223.09
Medicare Supplement Rates
One Person $605.76
Two Persons $1,211.52
To execute an agreement with Blue Cross/Blue Shield for claims administration at
a cost of $53.95 per participant, per month;
Consideration to authorize the Village Manager to execute contracts renewing the
Village's dental insurance programs as of May 1, 2019:
To execute a contract with The Hartford/Express ScriptsBenistar Fully -Insured
Program to provide base plan Retirement medical benefits at the following
monthly rates by age banded:
Age Banded:
Individual Monthly Premium Total:
65-69
$512.06
70-74
$539.20
75-79
$573.43
80-84
$604.90
85+
$619.15
Age Bracket: Two Individuals Monthly Premium Total:
65-69 $1,024.12
70-74 $1,078.40
75-79 $1,146.86
80-84 $1,209.80
85+ $1,238.30
*Assumes retiree and spouse in same age banded
• To renew a contract with Guardian Dental HMO to provide HMO Dental
benefits at the following monthly premium rates:
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Participation Level Monthly Premium Total
Employee Only $34.94
Employee Plus One Dependent $64.93
Employee Plus Two Dependents $97.74
• To establish the following Monthly Premium Rates for the Village's Self -Insured
Dental Plan:
Participation Level Monthly Premium Total
Employee Only $72.28
Employee Plus One Dependent $151.78
Employee Plus Two Dependents $190.26
• To renew an agreement with HealthSmart (formerly American Administrative
Group) to administer the Village's Self -Insured Dental Plan at a cost not to exceed
$5.50 per participant, and an additional $1.57 per participant for network access
per month, for Dental Claims at $27,318 annually;
• To enter into a new contract with Optum to provide Specific Stop Loss Re -
Insurance at $32.25 per employee per month for an annualized stop loss cost of
$116,100 at a stop loss level of $500K;
• To renew the Flexible Spending Plan administered by HealthSmart at a cost of
$4.65 per participant, per month, including the debit card fee;
• To renew the COBRA Administration by HealthSmart at a cost of $1.75 per
participant, per month.
• To renew the VSP Vision plan at the same rates as last year:
Participation Level Monthly Premium Total
Employee Only $8.50
Employee Plus One Dependent $18.18
Employee Plus Two Dependents $18.18
q. Consideration to reschedule the December 17, 2019 regular Village Board Meeting to
Tuesday, December 10, 2019 at 7:00 p.m.
(Due to scheduling conflicts with the holidays, the Village Board meeting will be
rescheduled to December 10, 2019 at 7:00 p.m.)
Consideration to adopt Ordinance No. 3602 amending Section 5-5-1-B of the Village Code
which pertains to establishing rates for ambulance service and firefighting apparatus
service in the Village.
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(In November 2018, the Finance Department re-examined the fire and ambulance rates set
forth when providing related emergency services in the community.
(The Finance Department learned other municipalities in the Chicagoland area are
beginning to adopt a new fee structure model for fire and ambulance rates. This trend is
considered as a way to address the increasing costs of providing Fire and EMS services.
(The Director of Finance recommends that the Village amend the Fire and Ambulance
Service provision to assist in the offset of the increased costs of providing
emergency services in the Village.)
s. Consideration to adopt Ordinance No. 3603 amending Section 3-3-6-L of the Village Code
pertaining to hours of operation for Class MB Microbrewery Liquor Licenses.
(The Ordinance is to consider extending the hours for private, pre -arranged events at a
microbrewery.
(This amendment shall initially be deemed temporary in nature and shall expire on
September 2, 2019, provided, however, that the temporary designation may be rescinded
by direction of the Liquor Commissioner.)
t. Consideration to adopt Resolution No. 20-19 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at 508-
586 East Devon Ave.
(The Law Offices of Liston & Tsantilis, on behalf of their client CA Industrial Holdings,
LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for property
located at 508-586 East Devon Ave.
(The subject property currently consists of two vacant lots (PINs -046 & -047) totaling
approximately 144,272 square feet and a 31,000 square foot retail center sited on 218,626
square feet of land (-045) which will be partially demolished. The Applicant will leave a
7,680 square foot portion of the existing retail building and submit a PIN division request
to separate the retail portion of the property from the new industrial warehouse portion.
(The Applicant plans to spend approximately $7,323,730 to construct a new, approximately
146,029 square foot, industrial/warehouse facility that it will lease to a suitable industrial
user(s). The building will be a precast 32-foot clear warehouse/distribution building with
bay sizes of 52 x 55 ft. The property will have parking for approximately 105 automobiles
and will initially have 15 docks (which can be increased based on use).
(The construction of the new industrial facility is expected to create approximately 30-40
temporary construction jobs, each of which will meet the prevailing wage for
construction/maintenance work. The Applicant will also prefer to use Elk Grove Village
workers and contractors. The Applicant does not currently have a proposed use, however
the Applicant plans to lease the property to an industrial user who will create and/or bring
an estimated 40 jobs to Elk Grove Village.
(After the acquisition and completion of the facility, the subject property is projected to
have a market value of approximately $13,323,730, which would generate an estimated
$4,898,967 in total taxes over the life of the Class 6B Tax Incentive (or approximately
$362,886 per year). In its current state, the Subject Property generates approximately
$163,164 per year. Therefore, the property as developed with a 6B will generate
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approximately $2,941,005 more in tax revenue than it would as it currently sits.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves new
construction.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7. REGULAR AGENDA
a. Consideration of a request from CNC Graphics, on behalf of Jones Lang LaSalle, to install
a temporary real estate banner promoting vacant tenant space at 980 Elk Grove Town
Center.
b. Consideration to approve a sign variation for Village Point Church at 801 Beisner Road.
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 19-4 - Petition submitted by CA Industrial for resubdivision and rezoning from
13-1 Business District to I-1 Industrial District for the construction of a Light
Industrial/Warehouse with associated variations for property located at 552-586 E. Devon
Avenue. (PH 04-01-19)
b. A Plan Commission Meeting for the petition submitted by GPL Investment Group LLC
for a Resubdivision of property located at 2710 United Lane and 2401 Pan Am Boulevard
from two existing lots to two reconfigured lots for the operation of a small distribution
warehouse at 2710 United Lane to assist with the existing trucking business at the adjacent
2401 Pan Am Boulevard. (PC Meeting 04-01-19)
c. A Public Hearing for the petition submitted by CN Group 228, LLC for Rezoning from R-
1 to B-3 for the operation of an Automotive Dealer at 228 E. Devon Avenue. (Public
Hearing to be scheduled)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Petri
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
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14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
b. Parking Regulations in Industrial Park
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
a. Village MS4 National Pollutant Discharge Elimination System (NDPES) Permit Program
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Consideration to hold a second reading to adopt Ordinance No. 3588 annexing certain
property to the Village of Elk Grove Village and rezoning same in accordance with the
Village's Comprehensive Plan and Zoning Map (Property along Higgins Road).
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
axillary aids and/or services should contact the Village Clerk, preferably no later thank five
days before the meeting.
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