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HomeMy WebLinkAboutVILLAGE BOARD - 03/08/2016 - VILLAGE BOARD MINUTES vX" VEVIG�9c. TS, � Fffnrroa,6.cu^ MINUTES REGULAR VILLAGE BOARD MEETING March 8, 2016 1. CALL TO ORDER- 7:10 p.m. Present: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Samuel L. Lissner,James P. Petri, Christine K. Prochno A Quorum was Present Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, Village Clerk Judith M. Keegan 2. PLEDGE OF ALLEGIANCE 3.APPROVAL OF MINUTES OF FEBRUARY 23, 2016 - Motion to approve the Minutes of the Regular Village Board Meeting held on February 23, 2016 as submitted and dispense with the reading. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Czarnik, Feichter, Franke, Lissner, Petri, Prochno NAYS: None MOTION CARRIED 4. MAYOR&BOARD OF TRUSTEES' REPORT - Mayor Johnson attended the following meeting and events: February 25 - Tollway Board Meeting- 1-90 will be completed before the end of the year. March 3 - Elevator Safety Review Board - the Mayor was appointed to the Board by Governor Rauner. The Elevator Safety Review Board is a non-compensated Board that meets four times per year. Mayor Johnson provided some information about elevators in wind turbines. March 3 - Met with representatives from Senator Kirk's office. March 3 - Elk Grove Chamber wine and beer tasting event. March 8 - Mayor Johnson went to Salt Creek School and met with second grade students. Mayor Johnson made note of an item on the Consent Agenda for the approval of a one hundred-thousand-dollar budget limit to join with neighboring communities in efforts to find ways to make ComEd lines that are proposed for installation along the Elgin-O'Hare more compatible with the area. On March 7, 2016 Mayor Johnson, Trustee Lissner, Police Chief Schmidt and Fire Chief Mikel attended a Neighborhood Watch meeting at Stevenson School. There have been a number of burglaries taking place on the west side of the Village. The meeting was held to update residents in the area about what is going on. There are multiple communities being affected by the same group of offenders. The Elk Grove Police Department have taken the lead on the investigation with the assistance of other departments. Any suspicious activity should be reported immediately to the Police Department. Over 325 people attended the meeting. Mayor Johnson stated the following statistics about the amount of burglaries within the Village, most of which occurred in the Industrial Park: 2012 - 113, 2013 - 91, 2014- 49 and 2015 - 42. The amount of burglaries in the community have dropped dramatically due to the efforts of the Police Department and implemented security precautions. Trustee Lissner advised that the Village website and EGTV Channel 6 are both good resources for finding updated information about things occurring in the Village. Mayor Johnson stated that to date, the Village has had thirty inches of snow this winter, which is below average. There have been fewer snowplow operations and salt distribution is down approximately 800 tons from last year. Mayor Johnson thanked the Public Works Department for doing a great job. Page 1 of 5 Proclamation - Beth Thompson, American Cancer Society and Rita Sayer, Relay for Life Elk Grove Village, presented Mayor Johnson with a Certificate of Appreciation and a sign designating the Village as a Relay for Life Community. The 2016 Relay for Life event will be taking place at Elk Grove High School on June 11, 2016 from 11:00 a.m. to 11:00 p.m. Mayor Johnson presented Beth and Rita with a proclamation acknowledging the twentieth annual Relay for Life event in Elk Grove Village. Trustee Feichter exited the Village Board meeting at 7:34 p.m. Trustee Lissner stated he early voted today and that the Cook County Clerk's website shows that 796 people have early voted to date at the Elk Grove Village Hall. Trustee Petri welcomed Village Attorney George Knickerbocker back and acknowledged Paul Petzold in the audience. Trustee Czarnik also voted early and commented it's great to see so many people taking advantage of early voting. Applications for the Frank Czarnik Scholarships are available at Conant High School and Elk Grove High School. There are six one thousand dollar scholarships available for Elk Grove residents. Applications are due by April 22, 2016. Trustee Prochno reminded everyone that raffle tickets are still available for the 60th Anniversary raffle. Castle Chevrolet has donated a 2016 Camaro for the raffle. Proceeds from the raffle benefit community organizations that serve the residents of Elk Grove Village. The Elk Grove Lioness Club is sponsoring the Betty Erickson Memorial Scholarship. There are two one thousand dollar scholarships available for high school seniors living in Elk Grove Village. Applications are available at Conant High School, St. Viator High School and Elk Grove High School. Applications are due by April 1, 2016. S.ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the February 29, 2016 Accounts Payable Warrant in the amount of $1,775,041.60. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik NAYS: None ABSENT: Trustee Feichter MOTION CARRIED Motion to authorize payment of invoices as shown on the March 8, 2016 Accounts Payable Warrant in the amount of$977,778.18. Moved by Trustee Petri Seconded by Trustee Czarnik AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik NAYS: None ABSENT: Trustee Feichter MOTION CARRIED 6. CONSENT AGENDA a. Authorization to award a professional service contract to Ayers Associates Inc. of Madison, WI for aerial orthophotography and planimetric mapping updates as part of the GIS Consortium purchasing agreement in an amount not to exceed $63,211 from the Water/Sewer Fund. b. Authorization to award a professional service contract with Suburban Concrete of Mundelein, IL for the 2016 Village-Wide Concrete Replacement Program in an amount not to exceed $348,919. c. Authorization to award a professional service contract with Civiltech Engineering of Itasca, IL to provide the necessary construction engineering services for the Arthur Avenue Culvert Project in the amount of$519,352 from the Water/Sewer Fund. d. Authorization to award a professional service contract with Arrow Road Construction Company of Mount Prospect, IL for the 2016 MFT Hot-Mix Asphalt Resurfacing Page 2 of 5 Contract in the amount of$1,040,479.66 from the Motor Fuel Tax Fund (MFT) and BLF. e. Authorization to award a contract for furnishing Hot-Mix Asphalt Materials with Arrow Road Construction Company of Mount Prospect, IL for the 2016 MFT Hot-Mix Asphalt Material Purchase Contract in the amount of$94,040 from the Motor Fuel Tax Fund (MFT) and the Water & Sewer Fund. f Authorization to award a construction contract to the lowest responsive and responsible bidder Swallow Construction Corporation of Downers Grove, IL for the Culvert Improvements - Arthur Avenue project in the amount of$5,555,555.55 from the Water/Sewer Fund. g. Authorize Elk Grove Village to participate with the municipalities of Hanover Park, Itasca, Roselle, and Schaumburg regarding the Commonwealth Edison plan to install high tension power lines along the Elgin-O'Hare Expressway on an equal share basis with the establishment of an Elk Grove budget amount of up to $100,000 for this participation. h. Adopt Resolution No. 6-16 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 17, 2013 FOR CERTAIN REAL ESTATE LOCATED AT 1251-53 PAGNI DRIVE, ELK GROVE VILLAGE, ILLINOIS" i. Adopt Resolution No. 7-16 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE AN ADVANCED DEPOSIT AGREEMENT BETWEEN COMMONWEALTH EDISON COMPANY AND THE VILLAGE OF ELK GROVE VILLAGE" j. Adopt Ordinance No. 3447 entitled, "AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF THE CONTRACT AND BY-LAWS DOCUMENT OF THE INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE AND AUTHORIZING MEMBERSHIP IN THE IPBC BY A MUNICIPALITY" Mayor Johnson asked if there were any questions or comments about the Consent Agenda. There were none. Motion to approve Consent Agenda items "a through j." Moved by Trustee Franke Seconded by Trustee Czarnik AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik NAYS: None ABSENT: Trustee Feichter MOTION CARRIED Trustee Petri noted that an additional forty-five thousand dollars was made available for item b. because the project bids came in low. Some additional concrete repair will be done throughout the Village. Trustee Prochno asked if the Residential Concrete Program is still available. There was no program last year because of the concrete shortage. There is no program this year but it will possibly be offered again next year. 7. REGULAR AGENDA- No items on the Regular Agenda. 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri - Due to the nice weather there is progress being made on several projects in the Village. 9.JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner- The JPZ Committee met this afternoon to discuss the consolidation of four separate lots and a vacated alley into one lot to build a Dunkin Donuts at 2750 Touhy Avenue. The plans were previously approved by the Plan Commission and Village Staff. The JPZ Committee recommends unanimous approval and would like the item to appear on the next Agenda for full Board consideration. Page 3 of 5 10. PERSONNEL COMMITTEE -Trustee Franke -There are still openings available for summer seasonal positions. Applicants must be high school graduates and continuing their education in the fall. Elk Grove residents are preferred. 11. RECYCLING &WASTE COMMITTEE -Trustee Feichter - Trustee Prochno reported Village Hall is still accepting unwanted holiday lights through the end of March for recycling. 12. INFORMATION COMMITTEE - Trustee Prochno - No Report 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri -AT&T U-verse will be providing EGTV to their customers on Channel 99 by the end of March. 14. BUSINESS LEADER FORUMS - Trustees Lissner/Petri - There is a meeting on Thursday, March 17, 2016 at 11:00 a.m. at Village Hall in Room E. Trustee Lissner announced the Golden Corridor Advanced Manufacturing Partnership (GCAMP) will be hosting an Internship and Career Fair on Wednesday,April 13, 2016 at Amada in Schaumburg from 3:00 p.m. to 6:00 p.m. High School Juniors and Seniors should consider attending. Several Manufacturers have commented that they have open positions that do not require a college degree but have difficulty finding skilled labor. 15.YOUTH COMMITTEE - Trustee Franke- The Youth Committee and the Parks Foundation are offering three one thousand dollar scholarships. Applicants must be Elk Grove Village residents graduating from high school and continuing their education in the fall. Applications are available at the high schools and on the Village and Park District websites. Applications are due by May 6, 2016. 16. PARADE COMMITTEE - Trustee Czarnik- The 60th Anniversary Parade is taking place on Saturday, June 18, 2016 at 5:00 p.m. The parade theme is "Celebrating Yesterday, Today and Tomorrow." There are six couples who will be celebrating their 60th Anniversaries by participating as Grand Marshals. Trustee Czarnik will be announcing a couple at each of the next six Village Board meetings. The first couple is Donald and Rosemary Kauth, married on October 13, 1956. They moved into their first home on Lilac Lane in 1959 and are now living in their third home in Elk Grove Village. They raised four sons, one of which has chosen Elk Grove Village to raise his three sons and it continues with one of his sons getting married and buying a house in Elk Grove. The next Parade Committee meeting is Monday, April 4, 2016 at 5:30 p.m. 17. HEALTH &COMMUNITY SERVICES - Trustee Czarnik- The Caring Place is a socialization program for adults that is organized and supervised by trained and caring staff. The program is available Monday, Wednesday and Thursday from 9:30 a.m. to 3:30 p.m. at Christus Victor Church. 18. LIQUOR COMMISSION - Mayor Johnson- No Report 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson - The next special event is the Memorial Day Ceremony. The Ceremony will be held at 10:45 a.m. inside at the Pavilion. 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - the 2016 concert line-up is Peter Cetera, LeAnn Rimes, Foreigner and Michael McDonald. The Buckinghams will be performing at the 2016 Tree Lighting Ceremony. 21.AIRPORT UPDATE - The ONCC has a meeting on Friday. The hope is that they will continue to work with SOC and allow the FAA and the City of Chicago to come up with different flight paths to compare over the summer for a Fly quiet program. JDA is working very closely with the City of Chicago and the FAA. 22. PLAN COMMISSION - Village Manager Rummel - No Report 23. ZONING BOARD OF APPEALS -Village Manager Rummel - No Report 24. REPORT FROM VILLAGE MANAGER- No Report 25. REPORT FROM VILLAGE CLERK- No Report 26. UNFINISHED BUSINESS - No items of Unfinished Business 27. NEW BUSINESS - No items of New Business Mayor Johnson acknowledged and questioned members of Boy Scout Troop 495 in the audience. The Scouts were in attendance to earn their Citizenship Badges. Page 4 of 5 Trustee Prochno reminded everyone to mark their calendars for July 17 201 . y J y 6 The Village will be celebrating their 60th Anniversary and the Park District will be celebrating their 50th Anniversary that day. There will be a celebration from Noon to 5:00 p.m. at the Village Green and at the Park District. The Park District is going to host fifty events. The Village will be hosting a picnic with food offered at reduced prizes, there will be a DJ, lots of games and prizes, a performance by the Hat Guys, followed by the big concert at 7:30 p.m. at Park LGK. 28. PUBLIC COMMENT - 8:06 p.m. 29.ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:07 p.m. Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Franke, Lissner, Petri, Prochno, Czarnik NAYS: None ABSENT: Trustee Feichter MOTION CARRIED Judith M. Keegan,Village Clerk Mayor Craig B. Johnson Page 5 of 5