HomeMy WebLinkAboutAGENDA - 05/14/2019 - Village Board Agenda / AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
May 14, 2019
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR MANUEL BORG, ST. NICHOLAS EPISCOPAL CHURCH)
3. APPROVAL OF MINUTES OF APRIL 23, 2019
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: APRIL 30, 2019 $ 2,381,731.38
MAY 14, 2019 $ 823,533.85
6. CONSENT AGENDA
a. Consideration of a request from Elk Grove Village Public Library to waive permit fees in
the amount of $115.00 for electrical work at 1001 Wellington Avenue.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration of a request from Elk Grove Park District, located at 1000 Wellington
Avenue, to waive the FY 2019-20 business license fee for the June 2 Art in the Park event
in the amount of $135.
(The Elk Grove Park District is respectfully requesting their Business License fees in the
amount of $135 to be waived for a Temporary General Retail License and Food Caterers
License for the June 2, 2019 Art in the Park event.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.)
c. Consideration of a request from Elk Grove Baptist Church to waive permit fees in the
amount of $242.00 for exterior sign work at 801 Beisner Road.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
Page 1 of 7
d. Consideration of a request from the Community Consolidated School District 59, located
at 1001 Leicester Road, to waive FY 2019/20 vehicle sticker fees in the amount of $1,300.
(The Community Consolidated School District 59 is seeking a waiver of FY 2019/20
vehicle sticker fees for 1 passenger vehicle ($50), 6 Class-B trucks ($300), and 13 Class-
D/F trucks ($975) for a total waiver of $1,300.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
e. Consideration of a request from the Elk Grove Park District to waive the Liquor License
fees for Class A Liquor Licenses for Fox Run Golf Links and the Garden Terrace Banquets
in the amount of $5,800.
(Each Class A Liquor License is valued at $2,900.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Village Clerk recommends approval.)
f. Consideration to authorize payment in the amount of $16,895 for FY 2019-2020
membership dues to the Northwest Municipal Conference (NWMC).
(Membership dues to the Northwest Municipal Conference are based on population and are
assessed at a per capita rate of $0.51.
(The dues amount is the same as the previous year's rate.)
g. Consideration to renew an annual purchase contract with On Time Embroidery, Inc. of Elk
Grove Village, IL for Fire Department uniforms and accessories in the amount of $34,500
from the General Fund.
(The Fire Department budgets annually for department uniforms and accessories.
(A multi -year consolidated uniform contract was publicly bid in FYI 8.
(This is the third year that the Fire Department is purchasing all of its uniforms from a
single vendor.
(The Fire Department had a successful experience with On Time Embroidery, Inc. of Elk
Grove Village, IL under previous years of the contract.
(The contract provided for an initial one-year tern with the option for four (4) renewals.
(The term of the contract renewal is May 1, 2019 through April 30, 2020.
(Adequate funds are budgeted for this contract in the FY20 Fire Department General
Fund Budget.
(The Fire Chief recommends approval.)
h. Consideration to award a professional services contract to Johnny Rockets Fireworks
Display Corporation of Chicago, IL to design and produce fireworks displays in an amount
not to exceed $62,000.
(The company's performance over the past eighteen years has been satisfactory.
(The Village administers three fireworks displays each year.
Page 2 of 7
(This year's displays will include: RotaryFest ($8,000), Fourth of July ($50,000), and Tree
Lighting Ceremony ($4,000).
(The contract cost will be offset depending on the contribution of funds by residents
through utility billing for the July 4th display.
(Sufficient funds are budgeted for this purpose in the General Fund.)
Consideration to award a professional services contract with Engineering Enterprises, Inc.
of Sugar Grove, IL for the Professional Engineering Services for development of a
Pavement Management Plan in the amount of $126,091 from the Business Leaders and
General Funds.
(A proposal for professional engineering services was solicited from Engineering
Enterprises, Inc. of Sugar Grove, IL for development of a Pavement Management Plan.
(Engineering Enterprises, Inc. has successfully developed Pavement Management Plans for
several other municipalities in the Chicagoland area.
(Adequate funds are available in the Business Leaders and General Funds.
(The Director of Public Works recommends approval.)
Consideration to award a professional service contract to the lowest responsive and
responsible bidder Swallow Construction Corporation, of Downers Grove, IL for the Pump
House #6 Water Improvement project in the amount of $132,409 from the Water & Sewer
Fund.
(On Thursday, May 2, 2019 the Village opened sealed bids for the Pump House #6 Water
Main Improvement project.
(The project consists of the installation of approximately 263 linear feet of 6", 10" & 16"
ductile iron water main pipe, 1 new fire hydrant with valve, 3 valves in vaults, HMA
pavement patching, concrete and landscape restoration, and all incidental and collateral
work necessary to complete the project. Construction is anticipated to begin this spring.
(A total of six (6) contractors obtained contract documents, with four (4) submitting bids.
(The lowest responsive and responsible bid was received from Swallow Construction
Corporation of Downers Grove, IL in the amount of $120,409.
(The Village's consultant, Burns & McDonald, who completed the Pump House #6 Water
Improvement bid specifications recommended a 10% contingency fund ($12,000) be
awarded in addition to the contract bid amount.
(Adequate funds are available in the Water/Sewer Fund.
(The Director of Public Works recommends approval.)
k. Consideration to award a professional services contract with Baxter & Woodman of
Crystal Lake, IL for the Professional Engineering Services for inspection, design and
construction engineering for the Village's Rear Yard Drainage Program in the amount of
$190,000 from the Capital Improvement Fund.
(A proposal for professional engineering services was solicited from Baxter & Woodman
of Crystal Lake, IL for the inspection, design and construction engineering for the
Village's Rear Yard Drainage Program.
(Baxter & Woodman has successfully assisted, design and oversaw construction of
Drainage Programs for several other Municipalities in the Chicagoland area.
(Adequate funds are available in the Capital Improvement Fund.
Page 3 of 7
(The Director of Public Works recommends approval.)
1. Consideration to award a professional service contract with Civiltech Engineering of
Itasca, IL to provide the necessary construction engineering services for the Louis Avenue
Culvert Project in the amount of $380,632 from the Business Leaders Fund.
(Civiltech Engineering, Inc. submitted a proposal to provide the necessary construction
engineering services for the Louis Avenue Culvert Project.
(The project includes for the installation of a 6' wide x 4' high box culvert, storm sewer
installation, sanitary sewer installation, water main installation, pavement reconstruction,
approximately 2,900 feet of ditch regrading, tree clearing, landscape restoration, and all
incidental and collateral work necessary to complete the project.
(Civiltech has successfully completed construction supervision for numerous Village
projects and have an excellent reputation in construction engineering, and are
knowledgeable in Federal, State and Village standards.
(Adequate funds are available in the Business Leaders Fund.
(The Director of Public Works recommends approval.)
m. Consideration to award a construction contract to the lowest responsive and responsible
bidder Swallow Construction Corporation of Downers Grove, IL for the Culvert
Improvements - Louis Avenue project in the amount of $3,044,714.61 from the
Water/Sewer and Business Leaders Funds.
(On Wednesday, March 27, 2019, the Village opened sealed bids for the Culvert
Improvements - Louis Avenue project.
(A total of seven (7) contractors obtained contract documents, with two (2) submitting
bids on the project.
(The project includes the installation of a 6' wide x 4' high box culvert, storm sewer
installation, sanitary sewer installation, water main installation, pavement reconstruction,
approximately 2,900 feet of ditch regrading, tree clearing, landscape restoration, and all
incidental and collateral work necessary to complete the project.
(The lowest responsive and responsible bid was received from Swallow Construction
Corporation of Downers Grove, Illinois.
(Adequate funds are available in the Water & Sewer and Business Leaders Funds.
(The Director of Public Works recommends approval.)
n. Consideration to adopt Resolution No. 26-19 authorizing the Mayor and Village Clerk to
execute a License Agreement between the Village of Elk Grove and GB Elk Grove 3, LLC
for property at 1000 Oakton Street.
Page 4 of 7
(The property at 1000 Oakton Street is planned to be redeveloped by GB Elk Grove 3,
LLC as part of the new Elk Grove Technology Park.
(The Village has vacated the former fire station at 1000 Oakton Street; however a portion
of the property at 1000 Oakton Street is still occupied by a cellular communications
monopole.
(The monopole must be relocated to a nearby property prior to the transfer of ownership of
the property from the Village to GB Elk Grove 3, LLC.
(This Agreement grants a license for GB Elk Grove 3, LLC to use the vacated building and
certain portion of the property at 1000 Oakton until the ownership transfer is finalized.)
o. Consideration to adopt Resolution No. 27-19 (attached) authorizing the Mayor and Village
Clerk to execute a Master Pole Attachment Agreement between the Village of Elk Grove
Village and Crown Castle Fiber LLC of Houston, Texas.
(Crown Castle Fiber LLC is seeking to enter into a Master Pole Attachment Agreement
with the Village to provide for the collocation of small wireless facilities on Village -owned
utility poles.
(This agreement defines the terms and conditions to govern the installation of these small
wireless facilities at particular sites.
(The agreement provides that a Supplement must be signed for each new collocation site
with any necessary site -specific terms added to the model language provided in Exhibit A.
(The State of Illinois' Small Wireless Facilities Deployment Act requires that
municipalities permit the collocation of small wireless facilities on Village -owned poles
within the right-of-way and sets a maximum annual rental rate of $200 for each of these
installations.)
p. Consideration to adopt Resolution No. 28-19 (attached) authorizing the Mayor to execute
a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 228 East Devon.
(The Law Offices of Sarnoff & Baccash, on behalf of CN Group 228 LLC (Applicant) is
seeking a Cook County Class 6B property tax exemption for 228 East Devon.
(The Applicant currently owns the subject property and plans to construct a brand new
13,600 square foot industrial building to lease to an industrial tenant.
The estimated cost to construct the building will be approximately $800,000 to $900,000.
(Improvements will include fagade, landscaping, and signage. Additionally, the applicant
will replace the parking lot drive and dock apron. Other improvements include fixing the
parking lot, and office and warehouse remodeling.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time. This site qualifies as it involves new
construction.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
Page 5 of 7
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
q. Consideration to approve Resolution No. 29-19 accepting the results of the canvass
conducted by the Canvassing Board of the Cook County Clerk's Office of the votes of the
Consolidated Election and proclaiming the results for Village Officials held on Tuesday,
April 2, 2019.
(A Consolidated Election was held in Elk Grove Village on April 2, 2019.
(The Cook County Clerk canvassed the results of the Election and as required by Statute
Resolution No. accepts the results of the votes canvassed by the Canvassing Board
of the Cook County Clerk's Office.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 19-5 - A Public Hearing for Rezoning from R-1 to B-3 for the operation of an
Automotive Dealer at 228 E. Devon Avenue. (PH 05-06-19)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 19-2 - A Public Hearing for a variation from the Elk Grove Village Zoning
Ordinance as it pertains to permitted locations for fences in residential zoning districts for
property located at 50 Kenilworth Avenue. (PH 05-23-19)
b. ZBA Docket 19-3 - A Public Hearing for a variation from the Elk Grove Village Zoning
Ordinance as it pertains to permitted locations for fences in residential zoning districts for
property located at 601 Delaware Lane. (PH 05-23-19)
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Petri
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
Page 6 of 7
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
b. Parking Regulations in Industrial Park
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
a. Village MS4 National Pollutant Discharge Elimination System (NDPES) Permit Program
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Consideration to hold a second reading to adopt Ordinance No. 3588 annexing certain
property to the Village of Elk Grove Village and rezoning same in accordance with the
Village's Comprehensive Plan and Zoning Map (Property along Higgins Road).
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
Page 7 of 7
ADDENDUM
REGULAR VILLAGE BOARD MEETING
May 14, 2019
7:00 PM
6. CONSENT AGENDA
r. Consideration to adopt Ordinance No. 3609 amending Chapter 5 Village Mayor and
Chapter 6 Village Board of Trustees of Title 1 of the Village Code by establishing a
commencement date for the term of office for the Mayor and the Trustees.
(Adoption of this ordinance establishes that term of office for both the Mayor and Board of
Trustees shall commence at the second regular meeting in the month of May.)
s. Consideration to adopt Ordinance No. 3610 authorizing the acquisition through
condemnation of certain property located at 1700 Oakton Street within the Busse/Elmhurst
Redevelopment Project Area.
(The property at 1700 Oakton Street has been found to have blighting conditions, which
impede the redevelopment of the Property and surrounding properties.
(The Village has determined that it necessary and advisable and in the public interest and
welfare of the Village to acquire title to this property, which is located within the
Busse/Elmhurst Redevelopment Project Area,
(The Village has offered to purchase said property at a fair market value, but has not been
able to agree with the owner of the property concerning just compensation.
(This ordinance authorizes the acquisition of the Property through use of the Village's
power of condemnation.)
t. Consideration to adopt Ordinance No. 3611 authorizing the acquisition through
condemnation of certain property located at 1601 Oakton Street within the Busse/Elmhurst
Redevelopment Project Area.
(The property at 1601 Oakton Street has been found to have blighting conditions, which
impede the redevelopment of the Property and surrounding properties.
(The Village has determined that it necessary and advisable and in the public interest and
welfare of the Village to acquire title to this property, which is located within the
Busse/Elmhurst Redevelopment Project Area,
(The Village has offered to purchase said property at a fair market value, but has not been
able to agree with the owner of the property concerning just compensation.
(This ordinance authorizes the acquisition of the Property through use of the Village's
Pagel of 2
able to agree with the owner of the property concerning just compensation.
(This ordinance authorizes the acquisition of the Property through use of the Village's
power of condemnation.)
u. Consideration to adopt Resolution No. 30-19 authorizing the Mayor and Village Clerk to
execute a Farmers Market License Agreement between the Village of Elk Grove Village
and Elk Grove Farmers Market, NFP.
(This agreement allows for a Farmers Market to be held in the parking lot of the
Municipal Complex on Saturdays from June 1, 2019 through October 12, 2019.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
Page 2 of 2