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HomeMy WebLinkAboutAGENDA - 06/18/2019 - Village Board Agenda / AddendumAGENDA REGULAR VILLAGE BOARD MEETING June 18, 2019 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR CERNA CASTRO RAND, PRINCE OF PEACE UNITED METHODIST CHURCH) 3. APPROVAL OF MINUTES OF MAY 28, 2019 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: May 31, 2019 $ 2,259,749.59 June 18, 2019 $2,272,906.92 6. CONSENT AGENDA a. Consideration to grant special permission authorizing outdoor seating at Cubano Bros., 571 Landmeier Road, in conjunction with the seating plan approved by the Community Development Department. (Cuban Bros. submitted a request to the Village seeking approval for seasonal outdoor dining. They propose to create an outdoor dining area consisting of three (3) tables with two (2) chairs at each table. (The Village has authorized similar requests for food establishments located in shopping centers provided that there are no detrimental effects on the area. (Cubano Bros. has agreed to maintain the area with respect to cleanliness and trash. (The Director of Community Development recommends approval.) b. Consideration of a request from Living Hope Church, 777 Meacham Road, to waive permit fees in the amount of $137.00 for the installation of a concrete dumpster pad. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) Consideration of a request from the Elk Grove Village Public Library, 1001 Wellington Avenue, to waive permit fees in the amount of $600 for parking lot maintenance work. Pagel of 8 (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) d. Consideration of a request from The Salvation Army, located at 1000 Pratt Blvd., to waive FY 2019/20 vehicle sticker fees in the amount of $1,425. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) e. Consideration of a request from the Elk Grove Park District, located at 499 Biesterfield Road, to waive FY 2019/20 business license fees in the amount of $3,000. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) f. Consideration of requests from the Elk Grove Park District to waive permit fees in the amount of $9,622 for the following: • ADA sidewalk improvements at Morton Park, 957 Brantwood Avenue, in the amount of $194; • ADA sidewalk improvements at Marshall Park, 709 Chelmsford Lane, in the amount of $53; • Sidewalk replacement at Colony Park, 1920 Baltimore Drive, in the amount of $225; and • Construction of a skate park at Audubon Park, 300 E Elk Grove Boulevard, in the amount of $9,150. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) g. Consideration to award a contract through Municipal Partnering Initiative bid pricing to Corrective Asphalt Materials, LLC of South Roxana, IL for applying Reclamite maltene based rejuvenation agent to Village roadways in the amount of $72,918.03 from the General Fund. (A proposal for applying Reclamite maltene based rejuvenation agent to Village roadways was submitted by Corrective Asphalt Materials, LLC. (The proposal extends the unit prices from the Municipal Partnering Initiative joint bid opened by the Village of Winnetka. (Adequate funds are budgeted in the General Fund. (The Director of Public Works recommends approval.) h. Consideration to renew a professional services contract with HR Green, Inc. of McHenry, IL for fire plan review services in the amount of $100,000 from the General Fund. Page 2 of 8 (This is the second year that the Fire Department will be using HR Green, Inc. for fire plan review services. (The initial term of the agreement for services worked exceptionally well for the Fire Department. (The contract provides for regular review of sprinkler, fire pump, and fire alarm drawings and related calculations. Specialty reviews are also provided as needed. (HR Green, Inc. representatives reviewing fire plans are ICC Certified Master Code Professionals with fire service -specific certifications. (Adequate funds are available in the FY20 Fire Department General Fund budget. (The Fire Chief recommends approval). i. Consideration to award a professional services contract with Engineering Enterprises, Inc. of Sugar Grove, IL for the Professional Engineering Services to assess and analyze the potential of relocating the Pratt Boulevard Elevated Water Storage Tank in the amount of $75,300 from the Water and Sewer Fund. (A proposal for professional engineering services was solicited from Engineering Enterprises, Inc. of Sugar Grove, IL to assess and analyze the potential of relocating the Pratt Boulevard Elevated Water Storage Tank. (Engineering Enterprises, Inc. has successfully analyzed and designed several elevated water storage tanks for other Municipalities in the Chicagoland area. (Adequate funds are available in the Water and Sewer Fund. (The Director of Public Works recommends approval.) j. Consideration to approve a purchase contract off National IPA and NJPA government purchasing contracts with Forward Space, LLC of Chicago, IL for furniture for Fire Department in the amount of $67,000 from the Capital Projects Fund. (Over the past several years, the Village has made efforts to make Village operations more efficient and effective in dealing with the public and our stakeholders. (As part of those changes, various workstations need to be reconfigured and existing workspaces have exceeded their life cycle and are in need of being replaced. (Some of the office furniture will be purchased from the National IPA contract for local governments, and the Steelcase products will be purchased from the NJPA government purchasing agreement. (Forward Space supplied and installed new workstations for the open areas within the Fire Department during the most recent fiscal year and will be best suited to re -configure and reinstall the existing components to ensure uniformity throughout all work areas. (Adequate funds are available and have been budgeted for this purpose in the Capital Projects Fund. (The Fire Chief recommends approval.) k. Consideration to concur with prior Village Board authorization and award a construction contract to the lowest responsive and responsible bidder, Albrecht Enterprises, Inc. of Des Plaines, IL for demolition and site restoration at the former Elk Grove Hotel, 1600 Oakton Street, in an amount not to exceed $395,000.00 from the Busse -Elmhurst TIF. (On Thursday, June 6, 2019, the Village opened sealed bids for the Demolition and Site Restoration Project at the former Elk Grove Hotel. Fifteen (15) contractors obtained bid Page 3 of 8 documents and ten (10) bids were submitted. (The lowest responsive and responsible bid was received from Albrecht Enterprises, Inc. of Des Plaines in the amount of $395,000. (Adequate funds are available in the Busse -Elmhurst TIF. (The Director of Community Development recommends approval.) 1. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for Annexation, Rezoning and Resubdivision of the properties at 751- 815 Roppolo Avenue, 801-906 Richard Lane, and 2110 Landmeier Road. (Logistics Property Company has petitioned the Village for annexation, rezoning and resubdivision for the purpose of redeveloping the subject properties. (The Petitioner intends to resubdivide the existing properties into one lot and construct a light industrial facility. (The date for a Public Hearing has not been established.) m. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a Resubdivision to create an outlot and Special Use Permit to operate a drive-thru restaurant at 905 Elk Grove Town Center. (Team Lyders LLC has petitioned the Village for a resubdivision and special use permit for the purpose of creating an out -lot in the Elk Grove Town Center shopping center and operating a drive-thru Arby's restaurant. (The date for a Public Hearing has not been established.) n. Consideration to adopt Ordinance No. 3613 amending Position Classification and Salary Plan of the Village of Elk Grove Village (Utility Operations Foreman -Public Works Department; and Superintendent of Public Works -Public Works Department). (This Ordinance deletes the Utility Operations Foreman position, and adds two (2) Superintendent of Public Works posit' o. Consideration to adopt Ordinance o73614 ting a variation of Section 3-7:D(3) of the Zoning Ordinance to permit the cons on of a five foot (T) high, semi -private aluminum fence which would extend approximately fourteen feet (14') beyond the nearest front corner of the principal building located on the adjacent single-family residential lot on property located at 601 Delaware Lane, Elk Grove Village. (This item was previously discussed at the May 28, 2019 Village Board Meeting and currently appears under Unfinished Business.) p. Consideration to adopt Ordinance No 3615 granting a variation of Section 3-7:D(3) of the Zoning Ordinance to permit the const of a four foot (4') high aluminum open fence which would extend approximately thirty-one feet (3 F) beyond the nearest front corner of the principal structure on the adjacent single-family residential lot of property located at 50 Kenilworth Avenue, Elk Grove Village. (This item was previously discussed at the May 28, 2019 Village Board Meeting and currently appears under Unfinished Business.) Page 4 of 8 q. Consideration to adopt Ordinance No. 3616 (attached) adopting regulations for development in special flood hazard areas and rescinding Ordinance No. 3179 which established and amended the floodplain regulations of the Village of Elk Grove Village (Ordinance No. 3179, Regulations for Development in Special Flood Hazard Areas was originally approved by the Mayor and the Board of Trustees on July 15, 2008 as required by the Federal Emergency Management Agency (FEMA). (A recent re -mapping of the floodplain within the Village by FEMA requires a revision of current floodway and floodplain regulations to continue eligibility in the National Flood Insurance Program (NFIP). (Suspension from this program would prohibit residents from purchasing flood insurance. (The Director of Community Development recommends approval.) Title 3, Chapter 3, Section 3-3-7, '7 ,YA Number of Licenses of the Village Code of the Village of Elk Grove Village by increasing ofe � the Number of Class "E" Liquor Licenses. S ¢ (This Ordinance increases the Class "E" Liquor Licenses from three (3) to four (4).) s. Consideration to adopt Resolution No. 35-19 authorizing the Mayor and Village Clerk to execute an Intergovernmental Agreement between the Village of Bensenville and the Village of Elk Grove Village to establish guidelines for wastewater treatment and wastewater pretreatment. (This Resolution is authorizing an Intergovernmental Agreement Between the Village of Bensenville and the Village of Elk Grove Village. (This agreement provides for the treatment of industrial use wastewater from a section of the Elk Grove Village business park by a Bensenville owned and operated wastewater treatment center. (Elk Grove Village agrees to herby adopt the Bensenville Sewer Pretreatment Ordinance (SUPO) and amendments as required by the United States Environmental Protection Agency for industrial users within its service area boundaries. (Bensenville agrees to hold the fee structure consistent with past practice. (The Director of Public Works recommends approval.) t. Consideration to adopt Resolution No. 36-19 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1025 Tonne Rd. (The Law Offices of Samoff & Baccash, on behalf of Ginto Inc., (Applicant) is requesting a Cook County Class 613 property tax exemption for 1025 Tonne Rd. (The Applicant intends to purchase the building and use it for their operation of contract CNC manufacturing, warehousing and distribution. (The subject property consist of an approximately 6,050 square foot building that has been vacant since June 2018. (The Applicant plans to immediately rehabilitate the building including updating the Page 5 of 8 facade, landscaping, and signage. The Applicant will also reconstruct the concrete walkway, dock area, and driveway. (The Applicant will be relocating its entire operation from Summit, Illinois. This includes all five of its employees. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site qualifies as it involves vacancy for less twenty-four (24) months with a purchase for value, special circumstances, and significant rehabilitation. (Property approved for Class 613 status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) u. Consideration to adopt Resolution No. 37-19 (attached) authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1001 Fargo Ave. (The Law Offices of Liston & Tsantilis, on behalf of their client 1001 Fargo LLC, (Applicant) is seeking a Cook County Class 6B property tax exemption for property located at 1001 Fargo Ave. (The Applicant intends to purchase the building and utilize it for their operations of design, manufacturing and distribution of seasonal gift basket under the names Old World Quality Foods and Marketplace Brands. The Applicant works with such brands as Coca-Cola, Budweiser, and Campbell's. (The Applicant currently operates from the neighboring building at 951 Fargo Ave. The Applicant currently employs over one -hundred people and with the expansion they plan to add another fifty jobs. (The exiting site consist of a 1.93 acre site with a 31,059 square foot building. The building has been vacant since January 2019. (The Applicant intends to spend approximately $500,000 to upgrade the building. This includes facade, landscaping, and signage improvements. Additionally, the applicant will replace all concrete aprons to Village standards and reconstruct the parking lot adding storm water detention. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site qualifies as it involves occupation of a vacant building with a purchase value, vacancy for less than two years with significant rehabilitation and special circumstances. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of Page 6 of 8 fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Rummel a. PC Docket 19-6 - A Public Hearing for a petition submitted to resubdivide and rezone from R-3 to I-1 on property located at 202-224 E. Devon Avenue for the construction of a light industrial building. (PH 07-08-19) 9. ZONING BOARD OF APPEALS - Village Manager Rummel 10. YOUTH COMMITTEE - Trustee Franke 11. BUSINESS LEADERS FORUMS - Trustee Schmidt 12. CABLE TELEVISION COMMITTEE - Trustee Lissner 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik 14. INFORMATION COMMITTEE - Trustee Lissner 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter 16. PARADE COMMITTEE - Trustee Czarnik 17. PERSONNEL COMMITTEE - Trustee Franke 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno a. Telecommunication Facilities b. Parking Regulations in Industrial Park 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik 20. AIRPORT UPDATE 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson Page 7 of 8 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for a fence variation for property located at 50 Kenilworth Avenue. b. Village Attorney - Prepare the necessary documents for a fence variation for property located at 601 Delaware Lane. 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 8 of 8 ADDENDUM REGULAR VILLAGE BOARD MEETING June 18, 2019 7:00 PM 6. CONSENT AGENDA v. Consideration to award a professional services contract to HR Green, Inc. of McHenry, IL for construction observation and project management services for the demolition and site restoration of the former Elk Grove Hotel site in an amount not to exceed $51,800 from the Busse -Elmhurst TIF. (HR Green, Inc. submitted a proposal to provide the necessary construction observation and project management services for the demolition and site restoration of the former Elk Grove Hotel site. (HR Green, Inc. has successfully provided consulting services to the Village for the construction management of the two fire station, two Public Works facilities, the Beisner Road R.O.W. Storm Sewer Replacement, Higgins Road watermain extension, as well as several other projects. (The Deputy Village Manager recommends approval.) w. Consideration to award a professional services contract to 417ront of Chicago, IL for the development and implementation of the Makers Wanted Bahamas Bowl contract and marketing plan as well as additional video production and media placement in a total contract amount not to exceed $188,300.00 through the Busse / Elmhurst Tax Increment Financing fund. (This agreement provides for professional services including sponsorship negotiation and renewal as well as the development and implementation of the Makers Wanted Bahamas Bowl sponsorship activation and communication plan. (The agreement also provides for video production services for 2019 commercials and media placement during the 2020 presidential election.) onsideration to adopt Ordinance No..�K8 amending Title 3, Chapter 3, Section 3-3-7, xx.. _ Number of Licenses of the Village Code of the Village of Elk Grove Village by increasing the Number of Class "D" and Class "E" Liquor Licenses. (This Ordinance increases the Class "D" Liquor Licenses from eleven (11) to twelve (12) and Class "E" Liquor Licenses from three (3) to five (5).) Pagel of 2 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 2 of 2