HomeMy WebLinkAboutVILLAGE BOARD - 06/18/2019 - Village Board Minutes
Page 1 of 5
7
MINUTES
REGULAR VILLAGE BOARD MEETING
June 18, 2019
1. CALL TO ORDER – 7:22 P.M.
PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Sam L.
Lissner, Christine K. Prochno and Stephen F. Schmidt
ABSENT: None
A Quorum was present.
Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, and
Village Clerk Loretta M. Murphy
2. PLEDGE OF ALLEGIANCE
INVOCATION - Pastor Cerna Castro Rand, Prince of Peace United Methodist Church
3. APPROVAL OF MINUTES OF MAY 28, 2019 – Motion to approve the Minutes of the Regular Village
Board Meeting held on May 28, 2019 as submitted and dispense with the reading.
Moved by Trustee Czarnik Seconded by Trustee Franke
VOICE VOTE
MOTION CARRIED
4. MAYOR AND BOARD OF TRUSTEES’ REPORT
Mayor Johnson – On June 5th attended the DARE Graduation at Grove Junior High.
Bahamas Bowl – Met with ESPN to prepare for the Makers Wanted Bahamas Bowl game on December 20th.
There will be a tent during the summer concerts to have the Bahamas Bowl trophy and helmet on display.
The concert lineup is July 4 – Melissa Etheridge (Rotary Green); July 9 – Boz Scaggs (Town Center); July 16 –
The Commodores (Town Center); July 23 – Wynona and The Big Noise (Town Center); and July 30 – Night
Ranger (Town Center). All concerts will begin at 7:30 p.m.
Village Board Meeting – The July 16th Village Board Meeting will start at 5:00 p.m. and will be casual due to
the concert that evening.
Consent Agenda – Item m. on the Consent Agenda is a request to have a Plan Commission Hearing for a
petition submitted by Arby’s to build a restaurant with a drive through in the Town Center.
Video Gaming – A number of laws were passed in Springfield that will go into effect at different times during
the year. One of the changes was to Video Gaming. Elk Grove has 24 locations and this year was one of our
best years with almost $430,000 collected from revenue for Video Gaming. In the past five years of Video
Gaming, there have been no reports of serving underage, fights or disruptions. Video Gaming benefits the
community through the fees for the concerts. The first $150,000 goes to the road fund that previously came
from the vehicle stickers. The rest of the proceeds pays for the special events throughout the year.
Summertime is very busy in Elk Grove starting with the Memorial Day Observation, RotaryFest, Summer
Concerts, the Play, Picnic, Party that is partnered with the Library and Park District, then we finish up the
year with Oktoberfest and the Tree Lighting Ceremony.
Click It or Ticket - The Police Department participated in the Click It or Ticket Campaign held from May 10
through May 28 with a total of 341 traffic stops. There were 239 seat belt violations, 4 child seat violations,
5 suspended drivers licenses, 1 warrant for a previous arrest, 1 drug arrest, 1 open alcohol, 5 no insurance
citations, 4 speeding tickets, 7 hazardous moving violations, and 55 cell phone violations.
On July 1st, the new law will go into effect and cell phones will now be considered moving violations. If you
get three in one year, you can lose your license .
Website - Starting today, residents can go to the elkgrove.org website and vote for their favorite concert from
the past 10 years. The website provides event updates, information about the Elk Grove App and social
media, and links to other governmental sites.
Youth Committee Scholarship Awards - Trustee Franke, Trustee Prochno, Park District Commissioner Bob
Biedke and Scott Saxe from the Youth Committee joined Mayor Johnson at the podium to present certificates
to the seven (7) scholarship winners from the Youth Committee Scholarship Program. (Four awards on
behalf of the Village and two awards on behalf of the Elk Grove Parks Foundation.) The following students
received a $1,000 award: Jacob Glorioso, Conant High School; Nicole Brashears, Conant High School; Holly
Olson, Elk Grove High School; Stevie Burton, Elk Grove High School; Archisha Ghosh, Conant High School,
Page 2 of 5
James Bayus, Elk Grove High School; and Syeda Qadri, Elk Grove High School (not present). Thank you to
Mikerphone Brewery for hosting a fundraiser to assist with funds for this program.
Trustee Schmidt – On May 30th, attended the Rotary Club meeting to talk about the responsibilities of a new
Trustee. On June 6, attended the Newly Elected Officials Workshop sponsored by the Illinois Municipal
League that covered topics such as legislative updates, basics of municipal government, government
financing, ethics, boardmanship, Open Meetings Act and Freedom of Information Act.
Trustee Prochno – The 20th annual Memorial Day Observation went well. There were very moving speeches
from our guest speakers that reflected on the 75th Anniversary of Normandy.
The Farmers Market is every Saturday on the Village Green from 7:30 a.m. to 1:00 p.m.
The VFW will be hosting their annual barbecue dinner on Saturday, July 13, from 5:00 p.m. to 8:30 p.m.
Dinner includes a full slab of ribs, baked potato or fries, soup or salad, and coffee for $16.95. Call 847-439-
9284 to make a reservation.
Mayor announced that the elevator at the VFW is close to being complete. The shaft has been built and they
are waiting to install the elevator. Thank you to Keeley Construction for stepping up to make this happen for
our Veterans.
Trustee Prochno reminded everyone that the VFW is having the Queen of Hearts Raffle again. Tickets are six
for $5 and the drawing is on Monday nights. The last ticket that was drawn won $12,000.
Trustee Lissner – On June 14, attended the 2nd annual Fire Department Flag Day Celebration at Enclave along
with Trustees Czarnik, Schmidt and Prochno where there were several speeches and a demonstration of
folding the flag and raising a new flag.
Trustee Czarnik – There were six winners of the 2019 Frank J. Czarnik memorial scholarship awards: James
Bayus, Stevie Burton, Holly Olson, Maeve Terranova, Nicole Brashears, and Jacob Glorioso. Please join us on
August 9 at 1:00 p.m. at the Fox Run Golf Course to help raise funds for this program. The cost is $90 that
includes a cart, dinner and loads of fun.
Trustee Feichter – The Community Character Coalition acknowledged two special people at the June meeting
that have volunteered their time as part of the VFW Ladies Auxiliary. Lorry Christenson and Lillian (Dolly)
Mayer were honored for their combined 110 years of service to the Auxiliary.
Trustee Franke – Oktoberfest will be on September 20 and September 21. The hours will be from 6:00 p.m.
to 11:00 p.m. on Friday and 3:00 p.m. to 11:00 p.m. on Saturday. Please check the website to purchase
tickets ahead of time for a 20% discount. There will be activities for children to enjoy such as a bounce
house, a slide, face painting, a balloon artist, etc. They will also offer root beer floats for the kids.
Mayor Johnson stated that there will be a special meeting with the Board after tonight’s Board Meeting to
finish up an item.
5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the
May 31, 2019 Accounts Payable Warrant in the amount of $2,259,749.59.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the June 18, 2019 Accounts Payable
Warrant in the amount of $2,272,906.92.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization to grant special permission authorizing outdoor seating at Cubano Bros., 571 Landmeier Road, in
conjunction with the seating plan approved by the Community Development Department.
b. Authorization of a request from Living Hope Church, 777 Meacham Road, to waive permit fees in the amount of
$137 for the installation of a concrete dumpster pad.
c. Authorization of a request from the Elk Grove Village Public Library, 1001 Wellington Avenue, to waive permit
fees in the amount of $600 for parking lot maintenance work.
d. Authorization of a request from The Salvation Army, located at 1000 Pratt Blvd., to waive FY 2019/20 vehicle
sticker fees in the amount of $1,425.
e. Authorization of a request from the Elk Grove Park District, located at 499 Biesterfield Road, to waive FY
2019/20 business license fees in the amount of $3,000.
f. Authorization of requests from the Elk Grove Park District to waive permit fees in the amount of $9,622 for the
following:
ADA sidewalk improvements at Morton Park, 957 Brantwood Avenue, in the amount of $194;
Page 3 of 5
ADA sidewalk improvements at Marshall Park, 709 Chelmsford Lane, in the amount of $53;
Sidewalk replacement at Colony Park, 1920 Baltimore Drive, in the amount of $225; and
Construction of a skate park at Audubon Park, 300 E Elk Grove Boulevard, in the amount of $9,150.
g. Authorization to award a contract through Municipal Partnering Initiative bid pricing to Corrective Asphalt
Materials, LLC of South Roxana, IL for applying Reclamite maltene based rejuvenation agent to Village
roadways in the amount of $72,918.03 from the General Fund.
h. Authorization to renew a professional services contract with HR Green, Inc. of McHenry, IL for fire plan review
services in the amount of $100,000 from the General Fund.
i. Authorization to award a professional services contract with Engineering Enterprises, Inc. of Sugar Grove, IL
for the Professional Engineering Services to assess and analyze the potential of relocating the Pratt Boulevard
Elevated Water Storage Tank in the amount of $75,300 from the Water and Sewer Fund.
j. Authorization to approve a purchase contract off National IPA and NJPA government purchasing contracts with
Forward Space, LLC of Chicago, IL for furniture for Fire Department in the amount of $67,000 from the Capital
Projects Fund.
k. Authorization to concur with prior Village Board authorization and award a construction contract to the lowest
responsive and responsible bidder, Albrecht Enterprises, Inc. of Des Plaines, IL for demolition and site
restoration at the former Elk Grove Hotel, 1600 Oakton Street, in an amount not to exceed $395,000 from the
Busse-Elmhurst TIF.
l. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition for
Annexation, Rezoning and Resubdivision of the properties at 751-815 Roppolo Avenue, 801-906 Richard Lane,
and 2110 Landmeier Road.
m. Authorization of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a
Resubdivision to create an outlot and Special Use Permit to operate a drive-thru restaurant at 905 Elk Grove
Town Center.
n. Authorization to adopt Ordinance No. 3613 entitled, “AN ORDINANCE AMENDING POSITION
CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (UTILITY
OPERATIONS FOREMAN-PUBLIC WORKS DEPARTMENT; AND SUPERINTENDENT OF PUBLIC
WORKS-PUBLIC WORKS DEPARTMENT).”
o. Authorization to adopt Ordinance No. 3614 entitled, “AN ORDINANCE GRANTING A VARIATION OF
SECTION 3-7:D(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A FIVE
FOOT (5') HIGH, SEMI-PRIVATE ALUMINUM FENCE WHICH WOULD EXTEND APPROXIMATELY
FOURTEEN FEET (14') BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL BUILDING
LOCATED ON THE ADJACENT SINGLE-FAMILY RESIDENTIAL LOT ON PROPERTY LOCATED AT
601 DELAWARE LANE, ELK GROVE VILLAGE.”
p. Authorization to adopt Ordinance No. 3615 entitled, “AN ORDINANCE GRANTING A VARIATION OF
SECTION 3-7:D(3) OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A FOUR
FOOT (4') HIGH ALUMINUM OPEN FENCE WHICH WOULD EXTEND APPROXIMATELY THIRTY-
ONE FEET (31') BEYOND THE NEAREST FRONT CORNER OF THE PRINCIPAL STRUCTURE ON THE
ADJACENT SINGLE-FAMILY RESIDENTIAL LOT OF PROPERTY LOCATED AT 50 KENILWORTH
AVENUE, ELK GROVE VILLAGE.”
q. Authorization to adopt Ordinance No. 3616 entitled, “AN ORDINANCE ADOPTING REGULATIONS FOR
DEVELOPMENT IN SPECIAL FLOOD HAZARD AREAS AND RESCINDING ORDINANCE NO. 3179
WHICH ESTABLISHED AND AMENDED THE FLOODPLAIN REGULATIONS OF THE VILLAGE OF
ELK GROVE VILLAGE.”
r. Authorization to adopt Ordinance No. 3617 amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of
the Village Code of the Village of Elk Grove Village by increasing the Number of Class "E" Liquor Licenses.
s. Authorization to adopt Resolution No. 35-19 entitled, “A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE
VILLAGE OF BENSENVILLE AND THE VILLAGE OF ELK GROVE VILLAGE TO ESTABLISH
GUIDELINES FOR WASTEWATER TREATMENT AND WASTEWATER PRETREATMENT.”
t. Authorization to adopt Resolution No. 36-19 entitled, “A RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN
APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS
PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS
AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 1025 TONNE RD.”
u. Authorization to adopt Resolution No. 37-19 entitled, “A RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN
APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS
PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS
AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 1001 FARGO AVE.”
Page 4 of 5
v. Authorization to award a professional services contract to HR Green, Inc. of McHenry, IL for construction
observation and project management services for the demolition and site restoration of the former Elk Grove
Hotel site in an amount not to exceed $51,800 from the Busse-Elmhurst TIF.
w. Authorization to award a professional services contract to 4Front of Chicago, IL for the development and
implementation of the Makers Wanted Bahamas Bowl contract and marketing plan as well as additional video
production and media placement in a total contract amount not to exceed $188,300 through the Busse/Elmhurst
Tax Increment Financing fund.
x. Authorization to adopt Ordinance No. 3617 entitled, “AN ORDINANCE AMENDING TITLE 3, CHAPTER 3,
SECTION 3-3-7, NUMBER OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE
VILLAGE BY INCREASING THE NUMBER OF CLASS "D" AND CLASS "E" LIQUOR LICENSES.”
Motion to approve Consent Agenda items a. through x.
Moved by Trustee Franke Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
Mayor asked if any Trustees or staff members want to amend any of the Consent Agenda items. Village Manager
Rummel stated that item r is being removed from the Agenda as it is covered elsewhere under item x and asked to
authorize the Village Clerk to amend item x with the appropriate Ordinance number.
Motion to amend the motion.
Moved by Trustee Carnik Seconded by Trustee Franke
VOICE VOTE
MOTION CARRIED
Mayor asked if there were any questions from the audience on any of the Consent Agenda items.
8. PLAN COMMISSION - Village Manager Rummel – No items on Plan Commission.
7. REGULAR AGENDA – No items on Regular Agenda.
9. ZONING BOARD OF APPEALS - Village Manager Rummel – No items on Zoning Board of Appeals.
10. YOUTH COMMITTEE – Trustee Franke – The Summer Splash Parties have been scheduled for Friday,
July 12th and Friday, August 9th at Rainbow Falls from 8:15 p.m. to 10:00 p.m. for students in grades 6
through 11.
11. BUSINESS LEADERS FORUM – Trustee Lissner – The BLF has toured the following facilities:
May 29th –Norman Distribution, 940 Greenleaf Avenue;
May 29th – Miller Industrial, 621 E. Devon Avenue;
June 5th – Omet Americas, Inc., 1291 Brummel Avenue; and
June 17th –Transor Filters, 515 Busse Road.
Future meetings are scheduled for June 19th at Acme Finishing, 1595 Oakton Street; and
June 26th at Helm Tool, 1290 Brummel avenue.
Mayor Johnson thanked the Trustees for taking the time to visit the local businesses. The program is
extremely impressive and good for local businesses to see that their local government is concerned about
what they are doing.
12. CABLE TELEVISION COMMITTEE - Trustee Lissner – The next meeting for the Cable Franchise
Agreement with Comcast is scheduled for July 15th at 9:00 a.m. in Palatine.
EGTV Channel 6 won another award as the winner of the Hometown Video Award for Overall Excellence in
Government Access for 2019. Congratulations to Ross and his staff on another great job.
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik – A Caring Place Respite Program needs
volunteers on Mondays, Wednesdays and Thursdays from 9:00 a.m. to 3:30 p.m. Please consider helping one
or all of the days. Call 847-437-2666 extension 24 for information.
14. INFORMATION COMMITTEE - Trustee Lissner – The Village is currently working on a website
redevelopment and a survey is available on the home page for residents to make suggestions.
2019 Youth Police Academy will take place on August 5 through August 9 from 9:00 a.m. to 1:30 p.m.
Participants must reside or attend school in Elk Grove and be between the ages of 13 and 17. Applications
are available on the website and are due by July 12th. Please contact Veronica Rohman at 847-357-4172 for
more information.
15. RECYCLING & WASTE COMMITTEE – Trustee Feichter – The Holiday Lights Recycling program
collected a total of 3,838 pounds for recycling this past season. The program runs from November 1 through
March 31. The Paint and Motor Oil Recycling Event on June 8th collected a total of 5,561 gallons of paint and
350 gallons of oil and antifreeze. There were 685 cars that participated in the Document Destruction and
Electronics Recycling event on June 1st.
16. PARADE COMMITTEE - Trustee Czarnik – Applications are being organized for the parade on Saturday,
September 21st at 2:00 p.m. in conjunction with Elk Grove’s Oktoberfest. The food pantry will be collecting
Page 5 of 5
food items along the parade route. Kitty Weiner is the Grand Marshal and will lead the parade in the
corvette that was raffled off in 2017 driven by the winner Gary Spragg. Thank you to our sponsors: A&H
Plumbing and Heating Co., Inc.; Atlas Holding; Chicago Offset; Cozzini LLC; Crosstown Electric, Inc.; Dars
Holding Group Ltd.; Elk Grove Chamber of Commerce; Grove Memorial Chapel; Jerry Castle & Son Hi-Lift,
Inc.; and The Sign Centere. Thank you also to Anne Feichter who has worked on the Parade Committee from
the beginning. Anne has decided to resign and give the opportunity to others who may be interested in
participating. The next meeting is on Monday, July 1st, at 5:30 p.m. in Room E of the Charles J. Zettek
Municipal Building.
17. PERSONNEL COMMITTEE – Trustee Franke – No Report.
18. JUDICIARY, PLANNING AND ZONING COMMITTEE – Trustee Prochno – The JPZ Committee had a
follow-up meeting concerning parking regulations being too restrictive in the business park. The Police
Department did a traffic study and cost analysis to see what it would take to change the signage; the rules
and how many people would be affected by the time change in the regulations. The Chief’s recommendation
was that at this point it would not be cost effective to change the regulations as very few businesses have
been impacted by the parking regulations. The Chief also emphasized the fact that the Police Department is
always willing to work with the individual businesses to create a special circumstance for a parking permit
or for a special event that may go later. The JPZ Committee recommends no change at this time.
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik – The Tanglewood Drive water main
replacement is progressing. Restoration of curb, sidewalk and apron has begun. Following the concrete
work, the roadway will be patched and turf areas will be restored with sod. Work is continuing on concrete
replacement and storm sewer adjustments along Lively Blvd. Landscape restoration will begin on parkways.
The 2019 Business Park street resurfacing and ditch maintenance program are now complete. The MFT
residential street rehabilitation has begun. After the concrete work is completed on the streets, roadway
patching and resurfacing will begin.
20. AIRPORT UPDATE – Mayor Johnson – We are working with the ONCC and JDA our consultants to work
with our neighboring towns on a runway rotation plan for a fly quiet program once the new expanded
airport is completed in 2021.
21. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson – The lineup was discussed
earlier.
22. SPECIAL EVENTS – Mayor Johnson – The next event is the Play, Picnic, Party on Sunday, July 14, on the
Village Green in conjunction with the Park District and the Library. Then Oktoberfest in September.
23. LIQUOR COMMISSION - Mayor Johnson – No Report.
24. REPORT FROM VILLAGE MANAGER – No Report.
25. REPORT FROM VILLAGE CLERK – No Report.
26. UNFINISHED BUSINESS – No Report.
27. NEW BUSINESS – There were no items under New Business.
28. PUBLIC COMMENT – 8:30 P.M. There were no public comments this evening.
29. ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:31 p.m.
Moved by Trustee Feichter Seconded by Trustee Lissner
AYES: Trustee Franke, Lissner, Prochno, Schmidt, Czarnik, Feichter
NAYS: None
MOTION CARRIED
Loretta M. Murphy, Village Clerk
Mayor Craig B. Johnson