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HomeMy WebLinkAboutFIRE PENSION - 04/22/2019 - Fire Pension Minutes MINUTES OF BOARD MEETING ELK GROVE FIREFIGHTERS PENSION FUND April 22, 2019 CALL TO ORDER A meeting of the Elk Grove Firefighters Pension Fund was held on April 22nd, 2019 in Conference room “A” at Village Hall located at 901 Wellington Ave. Mike Belpedio called the meeting to order at 1:33 PM. ROLL CALL The following board members attended the meeting: Mike Belpedio, Joe Hamilton, Bernard Goss, Tim Sexton and Richard Mikel. Also in attendance were Brian Koehler and Doug Oest. Absent from the meeting was Treasurer Christine Tromp. MINUTES Minutes were submitted to and reviewed by the board from the general Board meeting dated February 4th, 2018. A motion was made by Mikel to accept the minutes from the February 4th, 2019 Pension Board Meeting. Belpedio seconded the motion. The motion passed unanimously. REPORT OF INVESTMENTS Doug Oest of Marquette Associates submitted to the board copies of the Elk Grove Village Firefighters Pension Fund Executive Summary dated March 31st, 2019 for explanation and review. In summary, the Total Fund had a return of 8.0% (net) for the quarter, performing in line with the policy benchmark. The Total Fund had a return of 4.5% (net) for the trailing 12 months, underperforming the policy benchmark return of 5.4%. The Total Fund market value as of March 31, 2019 was $78,432,785. Action items recommend by Marquette: 1. Review Segall Bryant & Hamill investment. 2. Review Investment Policy Statement. 3. Consider rebalancing for Fiscal Year End per the below recommendations: a. Redeem $800,000 Vanguard Institution Index Fund b. Redeem $250,000 Vanguard Mid Cap Index Fund c. Redeem $200,000 Vanguard Small Cap Index Fund d. Allocate $1,250,000 to CS McKee A motion was made by Goss to rebalance funds based on recommendations on Page 1, Exhibit II of Executive Summary. Hamilton seconded the motion. Affirmative roll call vote by all members. A motion was made by Hamilton to transfer fund management from McDowell to Segall Bryant & Hamill Investment pending contract approval. Mikel seconded. Affirmative roll call vote by all members. A motion was made by Belpedio to approve update to Investment Policy Statement to reflect change in manager. Mikel seconded the motion. Affirmative roll call vote by all members. TREASURER’S REPORT Brian Koehler submitted a balance sheet, open investment listing and distribution register to the board dated March 31, 2019. Koehler reviewed and explained contents to the board. The fund total cash and investment balance as of March 31, 2018 was $77,729,717. Benefits ceased after the passing Charles Henrici. Henrici had no survivor beneficiaries. A motion was made by Hamilton to accept the Treasurer’s report. Belpedio seconded the motion. The motion passed unanimously. PAYMENT OF THE BILLS Brian Koehler presented expenses incurred by the Fund since last meeting totaling $3,364.71. A motion was made by Belpedio to accept all invoices. Hamilton seconded the motion. The motion passed unanimously. OLD BUSINESS Belpedio presented semi-annual review of closed session minutes. A motion to approve November 22, 2018 executive session was tabled until further clarification could be received from Board legal counsel. No action taken at this time. Belpedio presented review of annual training requirements. Training certificates submitted to Joe Hamilton. No action needed. NEW BUSINESS Updated Rules and Regulations from Reimer and Dobrovolny Law PC were received by the Board. This version would update current version of Rules and Regulations. A motion was made by Hamilton to immediately adopt current Board Rules and Regulations provided by Reimer & Dobrovolny PC. Belpedio seconded the motion. Affirmative roll call vote by all members. Mike Belpedio’s three-year term expires May 2019. A Notice of Election and Request for Nominations was sent out to the active membership. Belpedio self-nominated and no other nominations were received. In accordance with Rules and Regulations, Belpedio retains his position by acclamation. A motion was made by Goss to accept the results of the election. Mikel seconded the motion. The motion passed unanimously. Nomination of Board positions: President Mike Belpedio Vice President Bernard Goss Secretary Joe Hamilton A motion was made by Belpedio to accept the board nominations. Mikel seconded the motion. The motion passed unanimously. FOIA Officer Designation – Lorrie Murphy A motion was made by Belpedio to accept Lorrie Murphy at FOIA Officer. Mikel seconded the motion. The motion passed unanimously. Open Meetings Officer Designation – Lorrie Murphy A motion was made by Belpedio to accept Lorrie Murphy at Open Meetings Officer. Mikel seconded the motion. The motion passed unanimously. Notice of passing – The Board received word of the passing of Ret. Chief Charles Henrici on March 5, 2019. Chief Henrici retired as the Elk Grove Village Fire Deparment Chief in 1988 and spent 40 years in the fire service. The Board reached out to the family and found he no dependents or beneficiaries. Pension payments ceased in March. No action needed. PUBLIC COMMENT None. ADJOURNMENT Belpedio made a motion to adjourn the meeting. Goss seconded the motion. The motion passed unanimously. The meeting was adjourned at 2:45 PM. The next regular meeting date will be August 5, 2019 at 1:30 PM in conference room “A” at Charles J. Zettek Municipal Center. Respectfully submitted by: Joe Hamilton Secretary, Elk Grove Village Firefighters Pension Fund