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HomeMy WebLinkAboutAGENDA - 08/13/2019 - Village Board Agenda / AddendumAGENDA REGULAR VILLAGE BOARD MEETING August 13, 2019 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR STEFAN POTUZNIK, CHRISTUS VICTOR LUTHERAN CHURCH) 3. APPROVAL OF MINUTES OF JULY 16, 2019 4. MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: JULY 31, 2019 $ 3,944,416.15 AUGUST 13, 2019 $ 2,914,637.27 6. CONSENT AGENDA a. Consideration of a request from Queen of the Rosary School (690 Elk Grove Boulevard.) to waive the FY 2019-20 business license fees in the amount of $50. (The Queen of the Rosary School is respectfully requesting the Business License fee in the amount of $50 to be waived for one vending machine that is located at 690 W. Elk Grove Boulevard. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Finance recommends approval.) b. Consideration of a request from Trinity Gospel Church (1900 Nerge Road) to waive permit fees for parking lot maintenance work in the amount of $274. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) c. Consideration of a request from Queen of the Rosary Parish (750 Elk Grove Boulevard) to waive permit fees for parking lot maintenance work in the amount of $278. Page 1 of 9 (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) d. Consideration of a request from Christus Victor Lutheran Church (1045 S. Arlington Heights Road) to waive the liquor license fees for a Temporary Class D liquor license to allow the sale of beer at an Oktoberfest event on Sunday, September 15, 2019, in the amount of $2,100. (The fee for a Class D liquor license is $2,100. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Village Clerk recommends approval to waive license fees for a Temporary Class D liquor license.) e. Consideration of a request from Saint Julian Eymard Church (601 Biesterfield Road) to waive fees for a temporary Class D liquor license for hosting their annual picnic on Sunday, September 15, 2019 in the amount of $2,100. (The fee for a Class D liquor license is $2,100. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Village Clerk recommends approval to waive fees for the temporary Class D liquor license.) f. Consideration of a request from Elk Grove Park District to waive permit fees for storm sewer remediation at Jensen Park (1060 Arkansas Drive) in the amount of $3,169. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) g. Consideration of a request from Amita Health (800 Biesterfield Road) to waive permit fees for new cardiac MRI machine installation in the amount of $7,900. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) h. Consideration of a request from Elk Grove Township (600 Landmeier Road) to waive permit fees for construction work associated with interior and exterior building renovations in the amount of $12,160.50. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) Page 2 of 9 i. Consideration to award a professional services contract to GOVTEMPSUSA, LLC of Northbrook, IL for technical consulting and office support services for Tyler Munis ERP HR modules for the period of August 19, 2019 to April 30, 2020 in the amount not to exceed $38,000. (The requested amount would provide 5 hours per day or 25 hours per week of Tyler Munis consulting and office support services which includes but is not limited to HR modules, module set-up, module updates, workflow and mapping processes, office support and data entry for support during FY 20. (The requested support will be used and billed on an as -needed basis. (The Director of Human Resources recommends approval.) j. Consideration to award a purchase contract through the BuyBoard Cooperative Purchasing Contract to E.H. Wachs of Lincolnshire, IL for the purchase of a water valve maintenance trailer in the amount of $63,875, from the Water and Sewer Fund. (In the FY20 budget, funds have been allocated to purchase a Mini -Vac & Valve Exerciser water valve maintenance trailer. (The EH Wachs Standard LX trailer is available through the BuyBoard Cooperative Purchasing Contract from EH Wachs of Lincolnshire, IL, in the amount of $63,875. (Adequate funds are available in the Water/Sewer Fund. (The Director of Public Works recommends approval.) k. Consideration to award a professional service contract to the lowest responsive and responsible bidder Nettle Creek Nursery, Inc. of Morris, IL for the 2019 Biesterfield Road at I-290 Landscape Improvement project in the amount of $166,642 from the Green Fund. (On Thursday, August 1, 2019 the Village opened sealed bids for the 2019 Biesterfield Road at I-290 Landscape Improvement project. (A total of three (3) contractors obtained contract documents, with three (3) submitting bids. (The lowest bid was received from Nettle Creek Nursery, Inc. of Morris, IL. (Adequate funds are available in the Green Fund. (The Director of Public Works recommends approval.) 1. Consideration to grant a variation from the Municipal Code, Section 8-1213-1-1D, Easements, to permit the construction of a shed which will encroach four feet (4') into the ten foot (10') rear yard public utility easement at 730 Bluejay Circle. (The property owner is seeking a variation to construct a shed within a public utility easement. Comcast, AT&T, Nicor, and ComEd have written letters granting permission to encroach upon the easement. (The Community Development Department has field checked this location for Village - owned utilities in the easement. There are no Village -owned utilities within this easement. (The Director of Community Development recommends approval.) Page 3 of 9 in. Consideration to award a purchase contract through the National Joint Powers Alliance (NJPA) Joint Purchasing Cooperative to Atlas Bobcat of Elk Grove Village, IL for the purchase of one (1) S770 T4 Bobcat Skid -Steer Loader with attachments in the amount of $76,798 from the Capital Replacement Fund. (The Bobcat Skid -Steer Loader will be utilized by the Public Works Department's staff to improve the efficiency of the street maintenance operations. (The Bobcat Skid -Steer Loader and attachments are available with base pricing established by the NJPA Purchasing Cooperative and extended through the local Bobcat dealer, Atlas Bobcat of Elk Grove Village, IL. (Adequate funds are budgeted in the Capital Replacement Fund. (The Director of Public Works recommends approval.) n. Consideration to adopt Ordinance No. 3620 amending Position Classification and Salary Plan of the Village of Elk Grove Village (Infrastructure Operations Foreman -Public Works Department; and Superintendent of Public Works -Public Works Department). (This Ordinance deletes the Infrastructure Operations Foreman and adds one (1) Superintendent of Public Works position.) Consideration to adopt Ordinance No. 3621 rezoning property from R-3 Single -Family / Residence District to I-1 Restricted Industrial District and granting certain variations from the Zoning Ordinance and Village Code (Seefried Properties). (This item was discussed at the Village Board Meeting on July 16, 2019 and currently appears under Unfinished Business.) p Consideration to concur with prior Village Board authorization and adopt Ordinance No. / - 3622 authorizing the Mayor and Village Clerk to enter into a Real Estate Sale Contract with James and Kathryn McGough for the sale of Village owned real estate commonly known as 1 Jackson Circle, Elk Grove Village. (This Resolution authorizes the Real Estate Sale Contract for the sale of 1 Jackson Circle. (This property was previously used as a well site by the Village beginning in 1979, but was abandoned in 2012.) q. Consideration to adopt Resolution No. 45-19 approving the Final Plat of Subdivision / identified as SIP Devon Resubdivision (202-224 E. Devon Avenue). (This item was discussed at the July 16, 2019 Village Board Meeting and currently appears under Unfinished Business.) r. Consideration to concur with prior authorization and adopt Resolution No. 46-19 % authorizing the Mayor and Village Clerk to execute a renewal of the Memorandum of Agreement between the Village of Elk Grove Village Police Department and Gateway Foundation, Inc. Page 4of9 (The opioid epidemic is considered the number one public health and public safety crisis of our time. (Currently, more people under age 50 die from drug overdose than from any other cause. (U.S. Surgeon General Jerome Adams reported the number of overdose deaths from prescription and illicit opioids has doubled from 21,089 in 2010 to 42,249 in 2016. Recently more than 27 million people in the United States reported that they are using illicit drugs or misusing prescription drugs. The annual economic impact of substance misuse is estimated to be $193 billion for illicit drug use. (The Elk Grove Village Police Department can serve as a conduit between addicted individuals and treatment providers to begin addiction recovery. (As part of Elk Grove Village's 6-Point strategy to address the opioid epidemic, we have identified Gateway Foundation, Inc. as a treatment provider. (The attached memorandum of Agreement between the Elk Grove Village Police Department and Gateway Foundation, Inc. outlines the responsibilities of each party regarding the addiction recovery process. It also extends a successful agreement the two parties entered into that expired on June 30, 2019. (The attached Memorandum of Agreement allows the Elk Grove village Police Department to seek reimbursement from the Illinois Criminal Justice Information Authority for approved addiction recovery services performed by Gateway Foundation, Inc. (The Chief of Police recommends approval.) Consideration to concur with prior authorization and adopt Resolution No. 47-19 authorizing the Mayor and Village Clerk to execute a Memorandum of Agreement between the Village of Elk Grove Village Police Department and Leyden Family Services (SHARE), Inc. (The opioid epidemic is considered the number one public health and public safety crisis of our time. (Currently, more people under age 50 die from drug overdose than from any other cause. (U.S. Surgeon General Jerome Adams reported the number of overdose deaths from prescription and illicit opioids has doubled from 21,089 in 2010 to 42,249 in 2016. Recently more than 27 million people in the United States reported that they are using illicit drugs or misusing prescription drugs. The annual economic impact of substance misuse is estimated to be $193 billion for illicit drug use. (The Elk Grove Village Police Department can serve as a conduit between addicted individuals and treatment providers to begin addiction recovery. (As part of Elk Grove Village's 6-Point strategy to address the opioid epidemic, we have identified Leyden Family Services, Inc. as a treatment provider. (The attached memorandum of Agreement between the Elk Grove Village Police Department and Leyden Family Services, Inc. outlines the responsibilities of each party regarding the addiction recovery process. (The attached Memorandum of Agreement allows the Elk Grove village Police Department to seek reimbursement from the Illinois Criminal Justice Information Authority for approved addiction recovery services performed by Leyden Family Services (SHARE), Inc. Page 5 of 9 (The Chief of Police recommends approval.) —consideration to adopt Resolution No. 48-19 (attached) authorizing the Mayor to execute a /" Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 755 Nicholas Boulevard. (The Law Offices of Sarnoff & Baccash, on behalf of Ashford Property Development Ltd. (Applicant) for property located at 755 Nicholas Boulevard. (The Applicant intends to purchase the building for extraction of wheat grass, basil and oregano oil and aquaponics for their related energy drink business. (The Applicants related entity is Eddington Development located in Elk Grove Village. (Eddington will hire approximately seven full time employees at the site with plans to hire fifteen to twenty total employees within the next three years. (The Applicant plans to spend approximately $90,000 to $120,000 to improve the building. This includes updating the fagade, reconstructing the docks, driveways and parking lot, improve the landscaping, interior build -out, mold remediation and site improvements. (The subject property consist of an approximately 5,760 square foot building. The property has been vacant since August 18, 2017. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves vacancy for more than twenty-four (24) months with a purchase for value with significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) u. Consideration of the following: • o adopt Resolution No. 49-19 authorizing the Mayor to execute a Joint /Agreement between the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village, and appropriate funds for construction engineering and construction match for the resurfacing of Nerge Road from Devon Avenue to Mitchell Trail; and • To award a professional service contract to Hampton, Lenzini and Renwick, Inc. of Elgin, IL for the construction engineering services for the resurfacing project on Page 6 of 9 Nerge Road from Devon Avenue to Mitchell Trail in the amount to not exceed $134,678.76 from the Capital Projects Fund. (The Village secured Federal funding for the construction and construction engineering for the resurfacing of Nerge Road. (Attached is a copy of the Joint Agreement for the Nerge Road resurfacing project to be executed by and between the Illinois Department of Transportation (IDOT) and the Village of Elk Grove Village. (The Agreement provides funding for construction and construction engineering for the proposed roadway construction project. (A resolution appropriating funds for the full construction engineering, the 20 percent construction match and non -participating construction cost ($458,678.76 total) must be adopted by the Village as a function of the execution of this Agreement. (Hampton, Lenzini and Renwick, Inc. submitted a proposal to provide the necessary construction engineering services for this project. (The Village will be responsible for the payment of construction engineering costs and the State will reimburse the Village for 80% of the total construction engineering costs. (Adequate funds are available in the Capital Projects Fund. (The Director of Public Works recommends approval.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Rummel a. PC Docket 19-8 - A Public Hearing for a petition submitted for a proposed annexation, resubdivision and rezoning to I-1 Restricted Industrial District for property located on Roppolo Drive, Richard Lane and Landmeier Road to construct a Light Industrial Facility. (PH 08-05-19) b. PC Docket 19-9 - A Public Hearing for a petition submitted by Tri City Foods for a Special Use permit to add an additional drive -through lane to the existing Burger King restaurant located at 630 Meacham Road. (PH 08-19-2019) c. Request granted for a Public Hearing to consider a petition for a Special Use permit to operate a drive-thru restaurant at 1400 Busse Road. (Public Hearing date has not yet been established.) d. Request granted for a Public Hearing to consider Text Amendments to Section 2-2 and 3- 6:13 of the Elk Grove Zoning Ordinance regarding principal structures. (Public Hearing date has not yet been established.) 9. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 19-4 - A Public Hearing for a variation from the Elk Grove Village Zoning Ordinance as it pertains to permitted locations for fences and pools in residential zoning districts for property located at 1101 Leicester Road. (PH 08-22-19) Page 7 of 9 10. YOUTH COMMITTEE - Trustee Franke 11. BUSINESS LEADERS FORUMS - Trustee Lissner 12. CABLE TELEVISION COMMITTEE - Trustee Lissner 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik 14. INFORMATION COMMITTEE - Trustee Lissner 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter 16. PARADE COMMITTEE - Trustee Czarnik 17. PERSONNEL COMMITTEE - Trustee Franke 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno a. Telecommunication Facilities 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik 20. AIRPORT UPDATE 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Prepare the necessary documents for a Resubdivision and Rezoning of property located at 202-224 E. Devon Avenue (Seefried Properties). 27. NEW BUSINESS Page 8 of 9 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 9 of 9 ADDENDUM REGULAR VILLAGE BOARD MEETING August 13, 2019 7:00 PM 6. CONSENT AGENDA v. Consideration to adopt Ordinance No. 3623 authorizing the Mayor and Village Clerk to execute a Redevelopment Agreement between the Village of Elk Grove Village and Sunrise Retail Development, LLC for property located at 1600 E. Oakton Street. (Last fall, the Village acquired the Elk Grove Hotel with the purpose of initiating the redevelopment of the nearly 7.5 acre parcel. (This agreement provides for Sunrise Retail Development to redevelop the former Elk Grove Hotel property.) w. Consideration to adopt Ordinance No. 3624 amending the Building Activity Code of the Village of Elk Grove Village by deleting subsection G of Section 8-3A-5 entitled "Structures Existing on Date of Adoption of Chapter; Structures Moved into the Village". (This Ordinance deletes in its entirety subsection G of Section 8-3A-5 entitled Structures Existing on Date of Adoption of Chapter; Structures Moved into the Village.) x. Consideration of a request to hold a Public Hearing before the Plan Commission to consider a Petition for a Special Use Permit to operate a fueling station at 1900 Busse Road. (Love's Travel Stops & Country Stores, Inc. has petitioned the Village for a special use permit for the purpose of operating a fueling station at 1900 Busse Road. (The date for a Public Hearing has not been established.) In compliance with the Americans with Disabilities Act and other applicable Federal and State e meet la%� .�� s, tmeeting ���.111� be accessible to indi� iduais A ith disabilities. persons r quir ing au.t:l.ar j � aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1ofI