HomeMy WebLinkAboutAGENDA - 09/10/2019 - Village Board Agenda / AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
September 10, 2019
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (REVEREND FRED C. PESEK, QUEEN OF THE ROSARY CHURCH)
3. APPROVAL OF MINUTES OF AUGUST 13, 2019
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: AUGUST 31, 2019 $ 4,221,033.44
SEPTEMEBER 10, 2019 $ 930,426.92
6. CONSENT AGENDA
a. Consideration of a request from Bethlehem Temple Missionary Baptist Church (1030
Nerge Road) to waive permit fees for parking lot improvements in the amount of $99.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration of a request from Sarang Church (301 Ridge Avenue) to waive permit fees
for parking lot improvements in the amount of $150.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
c. Consideration of a request from the Elk Grove High School Band Association to waive
permit fees for a holiday tree and wreath sale commencing on November 29, 2019 at Elk
Grove High School (500 W. Elk Grove Boulevard) in the amount of $200.
(The Elk Grove Band Association utilizes this sale as a fundraiser for the band and
orchestra programs at Elk Grove High School.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
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d. Consideration of a request from Elk Grove Park District to waive permit fees for a fence
replacement project at Fox Run Golf Link (333 Plum Grove Road) in the amount of $228.
(It has been past practice for the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval).
e. Consideration of a request from Elk Grove Park District to waive permit fees for sidewalk
improvements at Udall Park (811 Willow Lane) in the amount of $329.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
f. Consideration of a request from Grove Junior High School (777 Elk Grove Blvd.) to waive
the FY 2019-20 business license fees in the amount of $150.
(The Grove Junior High School is respectfully requesting the Business License fee in the
amount of $150 to be waived for a general retail license for a school supply shop and one
vending machine that is located at 777 W. Elk Grove Blvd.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
g. Consideration of a request from the Society of St. Vincent de Paul located at 168 Peterson
Rd, Libertyville, IL to waive FY 2019-20 business license fees for the placement of a
collection box at Queen of the Rosary Church (750 W Elk Grove Blvd) in the amount of
$450.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
h. Consideration of a request from the Rotary Club of Elk Grove Village to waive the fee for
a temporary Class D liquor license for the Village's Oktoberfest on September 20 and 21,
2019 in the amount of $2,100.
(The fee for a Class D Liquor License is $2,100.
(Rotary Club is running the sale of alcoholic beverages at the Village's Oktoberfest.
(It has been past practice of the Village Board to grant fee waivers for governmental_ and
non-profit organizations.)
Consideration to award a construction contract to the lowest responsive and responsible
bidder Prime Construction, Inc. of Hampshire, IL for the 2019 Residential Rear Yard
Drainage Improvements project in the amount of $394,240.00 from the Capital Projects
Fund.
(On Thursday, August 29, 2019, the Village opened sealed bids for the Drainage
Improvements - 2019 Rear Yards project.
(A total of four (4) contractors obtained bid documents, with one (1) submitting bids on the
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project.
(The lowest responsive and responsible bid was received from Prime Construction, Inc. of
Hampshire, IL in the amount of $394,240.00.
(Adequate funds are available in the Capital Projects Fund.
(The Director of Public Works recommends approval.)
j. Consideration to concur with prior Village Board authorization and award a construction
contract to the lowest responsive and responsible bidder Suburban General Construction of
LaGrange, IL for the Water Main Improvements - Tanglewood Drive project in the amount
of $776,675.95 from the Water & Sewer Fund.
(On Thursday, August 8, 2019, the Village opened sealed bids for the Clearmont Drive
(Carswell Ave to Tonne Rd) Water Main Improvement project.
(The project consists of the upsizing approximately 1,875 linear feet of 8" water main pipe
with 12" ductile iron water, 6 new fire hydrants with valves, 12 valves in vaults, the
connection of 30 residential water services to the new main, HMA pavement patching,
concrete and landscape restoration, and all incidental and collateral work necessary to
complete the project.
(A total of ten (10) contractors obtained contract documents, with seven (7) submitting
bids.
(The lowest responsive and responsible bid was received from Suburban General
Construction of LaGrange Park, IL in the amount of $776,675.95.
(Adequate funds are available in the Water/Sewer Fund.
(The Director of Public Works recommends approval.)
k. Consideration to waive formal bidding procedures and award a purchase contract to Core
& Main of Carol Stream, IL to furnish and deliver water meters and associated components
necessary for an automated metering infrastructure in the amount of $3,164,054 from the
Water & Sewer Fund.
(The Village has selected and remains standardized on Sensus water meters. Core & Main
is the sole geographic distributor for the Sensus products in this region.
(These water meters and associated AMI components would replace water meters in the
residential areas and the Business Park. The residential meters have exceeded the
recommended replacement interval and the Business Park meters are approaching that
point.
(Core & Main is the successor firm of the Village's Sensus water meter distributors and has
performed similar work to the Village's satisfaction in the past.
(Adequate funds are available in the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
1. Consideration of the following:
To award a professional service contract to Siemens Industry, Inc. of Mount
Prospect, IL for replacement of water meters, advanced metering infrastructure
upgrades and other project management services as required in the amount of
$3,502,944 from the Water & Sewer Fund; and
To increase the Water & Sewer Fund in the amount of $3,500,000.
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(A proposal was solicited from Siemens Industry, Inc. of Mount Prospect, IL for the
replacement of water meters and upgrades to further develop an advanced metering
infrastructure based upon joint, low bid quotes for Sieman Industry to replace water meters
in Arlington Heights, Palatine, and Glenview.
(Sieman Industry was found to have the strongest customer service program of any
proposed installer.
(The professional service contract also includes project management services.
(The Director of Public Works recommends approval.)
in. Consideration of a balancing change order in the amount of $311,721 for the following
items related to budgeted fire station and training tower construction projects within the
Capital Projects Fund as follows:
• To increase a contract with DuPage Topsoil of Wheaton, IL in the amount of
$39,303 for additional undercuts required due to soil conditions and the installation
of a protective steel plate over a Nicor gas main at Fire Station 10;
• To increase a contract with Great Lakes Landscaping of Elk Grove Village, IL in
the amount of $26,942 for additional irrigation work and soil delivery at Fire
Station 10;
• To increase a contract with Abbey Paving of Aurora, IL in the amount of $49,234
for additional costs related to the use of winter concrete and high early strength
concrete mix at Fire Station 8;
• To increase a contract with Bernardoni Electric of Elgin, IL for electrical services
at Fire Station 8 in the amount of $134,086, primarily for the installation of
underground conduit from Station 8 to the communications monopole, which was
not in the original scope of work, as well as the change from Cat 6 cable to Cat 6A,
which supports twice the bandwidth and frequency range; and
• To increase a contract with Builders Concrete of Hillside, IL in the amount of
$62,156 for the reconstruction of three (3) manholes within the training tower, this
expense is being offset by a credit from Jensen Plumbing & Heating.
(MTI is the Village's construction manager for the fire station construction and
improvement projects.
(HR Green is the owner's representative for the fire station construction and improvement
projects.
(As part of the station construction projects, it was necessary to make adjustments to
original contract amounts due to unforeseen circumstances, plan alterations, and
engineering inspections.
(Various contracts experienced change orders that exceeded 10%, the adjustment limit set
per the Village's purchasing policies.
(MITI, HR Green, and Village staff are in agreement with these project adjustments.
(Adequate funds are available in the Capital Projects Fund.
(The Fire Chief recommends approval.)
n. Considerations to concur with prior authorization to grant permission for Mikerphone
Brewing, 121 Garlisch Drive, to operate their tasting room with extended holiday hours on
September 2, 2019 due to the Labor Day holiday.
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(Mikerphone Brewing has a liquor license which sets the hours of operations for their
tasting room on weekdays from 3 p.m. to 10 p.m. to avoid conflict with neighboring
business operations.
(Due to the Labor Day holiday, Mikerphone Brewing requested permission to open the
tasting room on Monday, September 2, 2019 at noon.)
o. Consideration to adopt Ordinance No. 3625 authorizing the Village of Elk Grove to accept
the conveyance of certain property to provide for the relocation of a Cell Tower currently
located on the Oakton Street Fire Station Property.
(Pursuant to the Redevelopment Agreement for the Technology Park, the Village and
Brennan Investment Group, the owner of the Park, have agreed that Brennan convey
certain property located on part of the property located at 70 S. Lively Boulevard to the
Village and the Village convey the Oakton Street Fire Station property to Brennan in order
to facilitate the development of the Park and relocate the existing Cell Tower.)
p. Consideration to adopt Ordinance No. 3626 amending Position Classification and Salary
Plan of the Village of Elk Grove Village (Police Officer in the Police Department).
(This Ordinance adds two (2) Police Officers in the Police Department, one (1) position is
full-time and one (1) position is temporary.)
q. Consideration to adopt Resolution No. 50-19 authorizing the Mayor to execute a Letter of
Agreement between Elk Grove Village and the Village of Itasca for providing for a
contribution amount of $210,000 by the Village of Itasca as an offset to impacts on Nerge
Road in relation to their redevelopment at the southeast corner of Devon and Rohlwing.
(The Village of Itasca has previously provided zoning approval for the redevelopment of
approximately 48 acres, located on the south side of Devon Avenue, east of Route
53/Rohlwing Road.
(Due to the expected impact of the development on surrounding areas, including Nerge
Road, Itasca has entered into an agreement with Bridge Itasca, LLC wherein Bridge Itasca
LLC will provide financial contributions to offset to impacts on Nerge Road.
(Itasca is seeking Elk Grove's support for their request for a traffic signal at at the
intersection of Rohlwing Road/Route 53 and Hamilton Parkway, as well as support for
intersection improvements at the intersection of Devon Road and Nerge Road.
(In consideration of Elk Grove's cooperation and support of these traffic improvements,
Itasca agrees to make payment in the amount of $210,000 to Elk Grove within 30 days of
the effective date of this agreement to cover certain maintenance costs for Nerge Road.)
r. Consideration to adopt Resolution No. 51-19 (attached) authorizing the Mayor to execute a
Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended July 27, 2018 for certain real estate located
at 1331 Brummel Ave.
(The Law Offices of Sarnoff & Baccash, on behalf of Ragnar Holdings LLC (Applicant) is
seeking a Cook County Class 6B Property Tax Exemption for 1331 Brummel Ave.
(The Applicant intends to purchase the building to expand its operations of manufacturing,
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distribution, and warehousing of its products. Products include high -end recognition
awards under the Cristaux name.
(The Applicant currently operates in Elk Grove Village at 1343 Brummel Ave. where the
employ twenty four people.
(The subject property consists of a 5,000 square foot building.
(The Applicant intends to spend approximately $150,000 to improve the building. This
includes; new concrete parking lot and front walk, new roof, replace front windows and re -
brick the fagade, add signage and decor to fagade, remove front parking space and replace
with landscaping, and tuck -point as needed.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for less than twenty-four (24) months with a
purchase for value, special circumstances and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter of
Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
s. Consideration to adopt Resolution No. 52-19 authorizing the Village Manager to port
increment between the Busse/Elmhurst and Higgins Corridor Redevelopment Project
Areas to defray certain eligible costs.
(The Higgins Corridor TIF District was created in 2017 and is directly contiguous to the
Busse/Elmhurst TIF District.
(These contiguous redevelopment project areas were created with a common goal of
revitalizing these connected corridors and spurring private investment and redevelopment
in blighted and underutilized areas.
(This resolution authorizes the transfer of tax increment generated by the Busse/Elmhurst
TIF District to be used for eligible costs in the adjacent Higgins Corridor TIF District.)
t. Consideration to adopt Resolution No. 53-19 amending Resolution No. 61-96, 6-09, 60-09,
4-14 and 50-14 and authorizing the Mayor and Village Clerk to execute a Fourth
Amendment to the Ground Lease Agreement and memorandum of Ground Lease
Agreement between the Village of Elk Grove Village and TV6 Holdings, LLC.
(This amendment covers the changes necessary to relocate the tower as part of the Elk
Grove Technology Park development.
(The existing cell tower was formerly part of the Oakton Fire Station property, which is
now part of the Elk Grove Technology Park. The tower and associated equipment are being
relocated to the area commonly known as 70 Lively Blvd to allow for the cohesive
development of the Technology Park.
(This amendment updates the description of the property location, site plan, and legal
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description of the leased area to correspond to the new tower location.
(All other terms and conditions of the Ground Lease remain intact.)
u. Consideration to adopt Resolution No. 54-19 (attached) authorizing the Mayor and Village
Clerk to execute a Letter of Intent between the State of Illinois Department of
Transportation (IDOT) and the Village of Elk Grove Village for the proposed improvement
plan and the cost participation responsibilities for IL 72 (Higgins Road)
from Oakton Street to IL 83 (Busse Road).
(The State of Illinois has prepared a Letter of Intent to outline the mutual understanding
between the Village of Elk Grove Village and the State of Illinois to serve as a written
record of the Village's concurrence with the proposed improvement plan and the cost
participation responsibilities for the subject project.
(The scope of work for the project includes restriping and minor widening to provide dual
left turn lanes on all four legs of the IL 72 at IL 83 intersection, new signage and pavement
markings to enhance continuity along IL 72, traffic signal replacement, pedestrian and
bicyclists accommodations, and drainage improvements.
(The Director of Public Works has recommended approval.)
v. Consideration to adopt Resolution No. 55-19 authorizing the Mayor and Village Clerk to
execute an Annexation Agreement between the Village of Elk Grove Village and LPC
EGV I, LLC of property to be annexed to the Village (Roppolo Subdivision).
(This item was discussed at the August 13, 2019 Village Board Meeting and currently
appears under Unfinished Business.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 19-9 - A Public Hearing for a petition submitted by Tri City Foods for a
Special Use permit to add an additional drive -through lane to the existing Burger King
restaurant located at 630 Meacham Road. (PH 08-19-2019)
b. PC Docket 19-10 - Request granted for a Public Hearing to consider a petition for a
Special Use permit to operate a drive-thru restaurant at 1420-1428 Busse Road. (PH 09-
16-19)
c. Request granted for a Public Hearing to consider Text Amendments to Section 2-2 and 3-
6:13 of the Elk Grove Zoning Ordinance regarding principal structures. (Public Hearing
date has not yet been established.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
a. ZBA Docket 19-4 - A Public Hearing for a variation from the Elk Grove Village Zoning
Ordinance as it pertains to permitted locations for fences and pools in residential zoning
districts for property located at 1101 Leicester Road. (PH 08-22-19)
10. YOUTH COMMITTEE - Trustee Franke
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11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Prepare the necessary documents for an Annexation Agreement
between the Village of Elk Grove Village and the designated owners of property to be
annexed to the Village (Roppolo Subdivision).
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
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In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
September 10, 2019
7:00 PM
6. CONSENT AGENDA
w. Consideration of the following items:
To remove item 6.V from the Village Board Meeting Agenda; and
To adopt Resolution No. 55-19 authorizing the Mayor and Village Clerk to execute
a Pre -Annexation and Redevelopment Agreement between the Village of Elk
Grove Village and LPC EGV I, LLC of property to be annexed to the Village
(Roppolo Subdivision).
(This item removes item 6.V on the agenda in order to allow consideration of an updated
version of the resolution.
(A public hearing on the Pre -annexation and Redevelopment Agreement was held on
September 10, 2019 at 6:45 p.m.)
x. Consideration to adopt Ordinance No. 3627 annexing and rezoning certain territory to the
Village of Elk Grove Village subject to various conditions, and granting variations of the
Zoning Ordinance (LPC EGV 1 LLC).
(This item was discussed at the August 13, 2019 Village Board Meeting and currently
appears under Unfinished Business.)
y. Consideration to adopt Resolution No. 56-19 approving the Final Plat of Subdivision as
LPC - Elk Grove Village One Subdivision (LPC-EGV 1 LLC).
(This item was discussed at the August 13, 2019 Village Board Meeting and currently
appears under Unfinished Business.)
z. Consideration to adopt Resolution No. 57-19 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 6B Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate commonly
known as Roppolo Subdivision (LPC EGV 1 Subdivision).
(Logistics Property Company, LLC (Applicant) is seeking a Cook County Class 6B
property tax exemption for the property commonly known as Ropollo.
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(The Applicant is proposing to build a class A 210,400 square foot industrial building with
thirty two foot ceilings and thirty eight docks. The docks will be on the east side facing
away from existing residential areas with truck traffic accessing the site from Landmeier
Road. There will be a combination of underground detention as well as a surface detention
pond for stormwater. Total project cost are estimated to be approximately $27,409,262.00.
(The property is currently located in unincorporated Cook County. The Applicant is
negotiating with multiple property owners to acquire their land. Once acquired the
Applicant will consolidate the properties under one tax pin number. The Applicant has
already begun petitioning the Village to annex and zone the subject property through a
public process.
(The applicant estimates the project will create seventy to ninety construction jobs and an
estimated sixty to eighty full time jobs depending on the tenant. The building will be a
speculative industrial building and construction is planned to begin in the spring of 2020.
(The eligibility requirements for 6B status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves new construction.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year.
Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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