The URL can be used to link to this page

Home My WebLink AboutRESOLUTION - 54-19 - 9/10/2019 - IDOT Higgins/Oakton and Busse Improvement PlanRESOLUTION NO. 54-19 A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A LETTER OF INTENT BETWEEN THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) AND THE VILLAGE OF ELK GROVE VILLAGE FOR THE PROPOSED IMPROVEMENT PLAN AND THE COST PARTICIPATION RESPONSIBILITIES FOR IL 72 (HIGGINS ROAD) FROM OAKTON STREET TO IL 83 (BUSSE ROAD) NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Mayor be and is hereby authorized to sign the attached documents marked: ILLINOIS DEPARTMENT OF TRANSPORTATION LETTER OF INTENT COST PARTICIPATION RESPONSIBILITIES a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Mayor. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. VOTE: AYES:5 NAYS: 0 ABSENT:1 PASSED this 1011 day of September 2019. APPROVED this loth day of September 2019. APPROVED: Mayor Craig B. Johnson Village of Elk Grove Village ATTEST: Loretta M. Murphy, Village Clerk Illinois Department of Transportation Office of Highways Project Implementation / Region 1 / District 1 201 West Center Court / Schaumburg, Illinois 60196-1096 August 18, 2016 The Honorable Craig B. Johnson Mayor Elk Grove Village 901 Wellington Avenue Elk Grove Village, IL 60007 Dear Mayor Johnson: The Illinois Department of Transportation (Department) is in the process of finalizing preliminary engineering and environmental studies (Phase 1) for the improvement of IL 72 from Oakton Street to IL 83 in Elk Grove Village in Cook County. This improvement is included in the Departmenrs FY 2017-2022 Proposed Highway Improvement Program. Our current engineering efforts are targeted to enable a contract letting in the middle years of our current multi -year program contingent upon plan readiness, land acquisition, and funding availability through our future annual legislative appropriations. This will serve as a Letter of Intent between Elk Grove Village (Village) and the Department confirming your concurrence with the proposed improvement plan and the cost participation responsibilities for the subject project. The scope of work for the project includes restriping and minor widening to provide dual left turn lanes on all four legs of the IL 72 at IL 83 intersection, new signage and pavement markings to enhance continuity along IL 72, traffic signal replacement, pedestrian and bicyclist accommodations, and drainage improvements. This scope of work was discussed in greater detail during coordination with the Village. A CD of the proposed roadway geometry is enclosed. Based on previous coordination with the Village, specific items identified by the Department requiring cost participation by the Village include traffic signal replacement, emergency vehicle pre-emption (EVP) devices, bicyclist and pedestrian accommodations, roadway lighting, and LED street signs. Additional discussion regarding utility relocation is included for your information. Traffic Signal Replacement and Ememency Vehicle Pre-emption Devices Traffic signal replacement is proposed at the intersections of IL 72 at Oakton Street (west), IL 83/Busse Road, and IL 83 (Oakton Street- east). As outlined in the attached Exhibit A, funds provided by the Federal Highway Administration (FHWA) may be used for 9061 of the traffic signal costs with the Department and Village sharing in the remainder of the cost, based on the percentage of approach leg jurisdiction. If federal funds are not used, the FHWA share will be assumed by the Department. The Village has jurisdiction of Oakton Street (west) at IL 72. The total cost of the traffic signal work at this intersection is $300,000. The cost of the traffic signals to the Village is $11,500, including a 15% engineering fee. D-3.2.20 The Honorable Craig B. Johnson August 18, 2016 Page 2 The Village has expressed interest in installing emergency vehicle pre-emption (EVP) devices on the traffic signals. The financial responsibility for the EVP devices for this improvement and any future improvements requiring modifications to the traffic signals, including maintenance and energy costs, shall be borne by the Village. The estimated cost for EVP devices is $6,900 per signalized intersection, including a 15% engineering fee. The total cost to the Village for EVP devices is $20,700, including a 15% engineering fee. The cost share breakdown of traffic signal costs is outlined in the following table. The Village's share of the costs will be approximately $32,200. FHWA Division of Engineer- Total Location Improvement Cost Remaining Costs ing Village IDOT Village Fee, 15% Cost Traffic Signal $270,000 $20,000 $10,000 $1,500 $11,500 Replacement {�% ) (6.7%) (3.3%) $300,000 IL 72 at Oakton Emergency Street (west) Vehicle Pre- $0 $0 $6,000 $900 $6,900 Emption (EVP) (0%) (0%) (100%) Devices IL 72 at Emergency Vehicle Pre- $0 $0 $6,000 $900 $6,900 IL 83/Busse Road Emption (EVP) (0%) (0%) (100%) Devices IL 72 at IL 83 Emergency Vehicle Pre- $0 $0 $6,000 $900 $6,900 (Oakton Street- east) Emption (EVP) (0%) (0%) (100%) Devices Total Village Costs- Traffic Signals and EVP $32,200 Energy and MaintenanceCosts for Traffic Signals Energy and maintenance costs will continue as outlined in thwexisting Master Agreement executed between the Village and the Department. D-3.2.21 The Honorable Craig B. Johnson August 18, 2016 Page 3 Bicyclist and Pedestrian Accommodations As described in the attached Exhibit A, the Department is responsible for 100% of the cost for removal and replacement of existing sidewalk/paths affected by the roadway improvements. The existing sidewalk at the northwest and southeast corners of the intersection of IL 72 and Busse Road will be removed and replaced in kind. New sidewalks and shared -use paths can be provided within, or short distances outside of, the project limits if the local agency is willing to participate in cost sharing and take maintenance responsibilities for these accommodations. Existing sidewalk not affected by the improvements can be replaced/upgraded with an HMA shared -use path. The local cost share for new sidewalks and shared -use paths, as well as the replacement of existing sidewalks with HMA shared -use paths, is 20% of the construction cost plus a 15% engineering fee. Based on coordination with the Village, the following new bicyclist and pedestrian accommodations are proposed: • 790 feet of existing sidewalk on the west side of Busse Road, north of IL 72, will be replaced with a ten -foot wide shared -use path • 1,935 feetvpf ten -foot wide shared -used path will be provided on the south side of IL 72 between Crossen Avenue and Busse Road The estimated cost of the shared -use path is $95,375. The Village's portion would be approximately $21,936, including a 15% engineering fee. In addition, the Village must agree to accept long-term responsibility for the administration, control, reconstruction, and maintenance of the shared -use path. Roadway Lighting and LED Street Signs As outlined in the attached Exhibit A, all costs and long-term maintenance associated with roadway lighting within the corporate limits of a municipality are a local responsibility. The Village has requested the installation of LED roadway lighting along IL 72 and IL 83. The estimated cost of the LED roadway lighting is $362,250, including a 15% engineering fee. Given the relatively high cost of the lighting, the limited scope of the safety improvements, and the funding constraints in the current fiscal year, the Department requested that alternative funding be secured and programmed through the Bureau of Local Roads. The Village has concurred with this request. The Village also requested that LED street signs be installed at all three intersections of this project. The Village is responsible for 100% of the installation and maintenance costs for the LED street signs. Funding would need to be secured in the same manner as the roadway lighting. The estimated cost for these signs is $51,750, including a 15% engineering fee. D-3.2.22 The Honorable Craig B. Johnson August 18, 2016 Page 4 Utility Relocation Public utilities, installed in the highway right-of-way via permit and requiring relocation, will be relocated at no expense to the Department. The Village will be responsible for relocation of its facilities in conflict with the IL 72 improvements. Facilities subject to the previously stated condition may include, but may not be limited to, watermain and fire hydrants as well as storm, sanitary, and/or combined sewers. Our investigation of the utility information that was provided to the Department in Phase I indicate no apparent Village utility conflicts. However, a more detailed study of conflicts will be initiated during Phase II, contract plan preparation. Summary of Estimated Costs The estimated total cost responsibility for the Village, based on the available information collected during the Phase I process is approximately $468,136 as outlined in the following table. This does not include the cost of utilities, which should be pursued independently by the Village. Improvement Village Cost Engineering Fee (15 /o) Total Village Cost Traffic Signal $10,000 $1,500 $11.500 Replacement Emergency Vehicle Pre- $18,000 $2,700 $20,700 em tion Devices Shared -use path $19,075 $2,861 $21,936 LED Roadway $315,000 $ 47,250 $362,260 Lighting LED Street $45,000 $6,750 $51,750 Signs (10) Total Village Costs $468,136 At the end of this Letter of Intent, there is an area where you can state your concurrence to the cost.participation items outlined above. This Letter of Intent will be used as a basis during Phase II, contract plan preparation, to develop a project agreement between the Village and the Department. Please return an original signed copy of this letter within 90 days so we may maintain our project schedule. D-3.2.23 The Honorable Craig B. Johnson August 18, 2016 Page 5 If you have any questions or need additional information, please contact Kimberly Murphy, Consultant Studies Unit Head, at (847) 705-4791. Very truly yours, John Fortmann, P.E_ Region One Engineer Attachments cc: Raymond R. Rummel Vito P. Sammarco Richard J. Mikel bcc: John Fortmann Jose Rios Ken Eng Jose Dominguez Lisa Heaven -Baum Brian Carlson %Fite r Prepared By: Kimberly Murphy (Extension 4791) Bureau of Programming SAWP1p&es\C0NSULnProjects - AdveVL 72_831L 72(N) to IL 72(S) Including IL 831Correspondence1L0112018-07-21 LTR IL 72 Oakton LOW= D-3.2.24 Project and Environmental Studies t - IL72atIL83 Cook County Concur with project scope: x Yes No Concur with EVP devices scope, costs, and long-term maintenance: x Yes r No Concur with sidewalk path scope, costs, and long-term maintenance: x Yes No Concur with LED street signs scope, costs, and long-term maintenance: x Yes No Name: Craig B. Johnson Signature: Title: Mayor Date: Comments: Concur with traffic signal scope and costs: x Yes No Concur with shared -use path scope, costs, and long-term maintenance: x Yes No Concur with LED roadway lighting scope, costs, and long-term maintenance: x Yes No D-3.2.25