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HomeMy WebLinkAboutAGENDA - 09/24/2019 - Village Board Agenda / AddendumAGENDA REGULAR VILLAGE BOARD MEETING September 24, 2019 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR LEANDRO NOGUERIA, VILLAGE POINT CHURCH) 3. APPROVAL OF MINUTES OF SEPTEMBER 10, 2019 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: SEPTEMBER 24, 2019 $2,586,812.35 6. CONSENT AGENDA a. Consideration to award a professional service contract to S.B. Friedman of Chicago, IL to complete an 1-490 land use and analysis study in the total contract amount of $39,860 funded through the Busse Elmhurst TIF. (The Elk Grove Business Park is the largest consolidated business park in North America and a significant anchor to the Village. The Business Park employs upwards of 60,000 employees at approximately 6,000 businesses. (This contract provides for S.B. Friedman to complete an I-490 land use and analysis study to be funded through the Busse Elmhurst TIF at a cost of $39,860.) (The Director of Business Development and Marketing recommends approval.) b. Consideration to award a professional service contract to HR Green, Inc. of Cedar Rapids, IA to complete a telecommunications enhancement study for the Elk Grove Village Business Park in the total contract amount of $72,500 funded through the Busse Elmhurst TIF. (Elk Grove Village desires to maximize the economic potential of its industrial park properties. These areas are a significant source of revenue and represent the key economic driver of the Village. (This contract provides for HR Green to analyze telecommunications service potential in the Business Park. (There are sufficient funds budgeted in the Busse/Elmhurst TIF. (The Director of Business Development and Marketing recommends approval.) Pagel of 6 c. Consideration to grant a variation from the Municipal Code, Section 8-1213-1-1D, Easements, to permit the installation of a screen wall within the ten foot (10') rear yard public utility easement at 500 E Devon Avenue. (The property owner is seeking a variation to construct a screen wall within a public utility easement along the rear property line of 500 E Devon Avenue. Comcast, AT&T, Nicor, and ComEd have written letters granting permission to encroach upon the easement. (The Community Development Department has field checked this location for Village - owned utilities in the easement. There are no existing public utilities within the easement and there will be no negative impact on drainage within the easement. (The Director of Community Development recommends approval.) d. Consideration to award a contract to TNT Landscape Construction, of Elgin, IL, for the 2019 Parkway Restoration - Sod contract in the amount of $43,175 from the Public Works Land & Forestry and Water & Sewer budgets. (On Wednesday, September 11, 2019, the Village opened sealed bids for the Parkway Restoration - Sod contract. Seven (7) contractors obtained bids and four (4) bids were submitted. (This contract provides the turf restoration of damaged parkways throughout the Village including site preparation, topsoil and watering. (The initial term of the contract is from October 1, 2019 through March 31, 2020, with the option of four (4) annual renewals in one-year increments through March 31, 2024. (The lowest responsive and responsible bid was received from TNT Landscape Construction, of Elgin, IL in the amount of $43,175. (Funds for the project have been allocated in the Public Works Land & Forestry and Water & Sewer accounts. (The Director of Public Works recommends approval.) e. Consideration to award a construction contract to the lowest responsive and responsible bidder, Signature Demolition Services, Inc. of Bridgeview, IL for demolition and site restoration at the former Motel 6, 1601 Oakton Street, in an amount not to exceed $235,900 from the Busse -Elmhurst TIF. (On Thursday, September 12, 2019, the Village opened sealed bids for the Demolition and Site Restoration Project at the Former Motel 6, 1601 Oakton Street. Fifteen (15) contractors obtained bid documents and thirteen (13) bids were submitted. (The lowest responsive and responsible bid was received from Signature Demolition Services, Inc. of Bridgeview in the amount of $235,900. (Adequate funds are available in the Busse -Elmhurst TIF. (The Director of Community Development recommends approval.) f. Consideration to award a professional service contract to Engineering Resource Associates of Warrenville, IL for Phase II Engineering Services for water main replacement project on Ridgewood Road and Crest Avenue in the amount of $43,521 from the Water and Sewer Fund. (A proposal was solicited from Engineering Resource Associates of Warrenville, IL for Page 2 of 6 Phase I1 Engineering Services to develop contract plans and specifications for a water main replacement project along Ridgewood Road from Tanglewood Drive to Willow Lane and Crest Avenue from Ridgewood to Willow Lane in the amount of $43,521 from the Water and Sewer Fund. (Engineering Resource Associates have successfully completed design and construction engineering services on a number of water main projects for the Village over the past few years. (Adequate funds are available in the Water and Sewer Fund. (The Director of Public Works has recommended approval.) g. Consideration to adopt Ordinance No. 3628 granting a variation of Section 3-7:1)(4) of the Zoning Ordinance pertaining to minimum setbacks to permit the existence of an above ground pool to encroach approximately nineteen feet (19') into the required front yard along the north of the property and a variation of Section 7A-1:B(2) of the Zoning Ordinance to permit the construction of a six foot (6) privacy fence three feet (3') from the North side property line on property located at 1101 Leicester Road, Elk Grove Village (Redmon). (This item was discussed at the September 10, 2019 Village Board Meeting and currently appears under Unfinished Business.) h. Consideration to adopt Ordinance No. 3629 amending Position Classification and Salary Plan of the Village of Elk Grove Village (Customer Service Assistant -Fire Department; Executive Coordinator -Village Manager's Office; Executive Coordinator - Village Clerk's Office; Administrative Specialist -Village Clerk's Office; and Administrative Specialist -Village Manager's Office). (This Ordinance adds one (1) Customer Service Assistant position in the Fire Department, one (1) Executive Coordinator position in the Village Clerk's Office and one (1) Administrative Specialist position to the Village Manager's Office. (This ordinance deletes one (1) Administrative Specialist in the Village Clerk's Office, one (1) Executive Coordinator position in the Village Manager's Office and eventually one (1) Administrative Support Assistant position in the Fire Department.) i. Consideration to adopt Ordinance No. 3630 granting a Special Use Permit with certain conditions to permit the construction of an additional drive-thru lane at an existing restaurant facility located at 630 Meacham Road (Tri City Foods - Burger King). (This item was discussed at the September 10, 2019 Village Board Meeting and currently appears under Unfinished Business.) j. Consideration to adopt Resolution No. 58-19 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1000 Estes Ave. Page 3 of 6 (The Law Offices of Sarnoff & Baccash, on behalf of 8110 N. St. Louis LLC (Applicant) is seeking a Cook County Class 6B property tax exemption for 1000 Estes Ave. (The Applicant intends to purchase the building for its related entity Raja Foods LLC for its operations consisting of the packaging, warehousing, and distribution of ethnic food and products sold in grocery stores. Raja Foods is the nation's largest distributor and retailer of Indian food. This site will be their new corporate headquarters. (The Applicant is currently located in Skokie where they operate out of a 65,000 square foot building. Due to expanding operations the Applicant will move its entire operation to Elk Grove Village. They will bring all fifty-six full time employees to the new location and they plan to hire an additional twenty within the first three years. (The subject property consist of an approximately 199,700 square foot site with an approximately 100,000 square foot building. The building will be vacant prior to occupancy. (The Applicant plans to spend approximately $2.5 - $3.5 million to rehabilitate the subject property. This includes fagade, landscaping, and signage upgrades. They will also be adding 8,000 square feet of freezer space and reconfigure the office. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. (This site qualifies as it involves vacancy for less than twenty-four (24) months with a purchase for value, special circumstances, and significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) k. Consideration to adopt Resolution No. 59-19 authorizing the Mayor to execute an Intergovernmental Agreement between the Village of Elk Grove Village and the County of Cook for the construction of a bike path along Biesterfield Road. (Attached is a copy of the Intergovernmental Agreement for the construction of a bike path along Biesterfield Road to be executed by and between the County of Cook and the Village of Elk Grove Village. (The Village was awarded funding for the project from the County of Cook in the amount of $250,250, which is approximately 50% of the total project cost. (The Director of Public Works recommends approval.) 7. REGULAR AGENDA a. Consideration to approve a sign variation for Windfall Cabinetry Group at 2500 Touhy Avenue. (A variation is required to allow a freestanding sign with an overall sign area exceeding ninety (90) square feet. Page 4 of 6 (The Director of Community Development recommends approval.) b. Consideration to approve sign variations for the Kenneth Young Center at 1001 Rowhling Road. (Variations are required to allow multiple identification signs on one lot with an overall sign area exceeding forty-five (45) square feet. (The Director of Community Development recommends approval.) 8. PLAN COMMISSION - Village Manager Rummel 9. ZONING BOARD OF APPEALS - Village Manager Rummel 10. YOUTH COMMITTEE - Trustee Franke 11. BUSINESS LEADERS FORUMS - Trustee Lissner 12. CABLE TELEVISION COMMITTEE - Trustee Lissner 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik 14. INFORMATION COMMITTEE - Trustee Lissner 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter 16. PARADE COMMITTEE - Trustee Czarnik 17. PERSONNEL COMMITTEE - Trustee Franke 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno a. Telecommunication Facilities 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik 20. AIRPORT UPDATE 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson Page 5 of 6 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for an additional drive -through lane to restaurant located at 630 Meacham Road (Tri City Foods - Burger King). b. Village Attorney - Direct the Village Attorney to prepare the necessary documents granting a variation as it pertains to permitted locations for fences and pools for property located at 1101 Leicester Road. 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 6 of 6 ADDENDUM REGULAR VILLAGE BOARD MEETING September 24, 2019 7:00 PM 6. CONSENT AGENDA 1. Consideration to adopt Ordinance No. 3631 amending Title 3, Chapter 25, Small Wireless Facilities to comply with state right-of-way regulations and requirements. (The Village approved a new chapter to the Village Code regulating Small Wireless Facilities on May 22, 2018, which was amended on July 17, 2018. (Small cell technology and infrastructure is still new and evolving, and the Village's existing design standards require an update to meet their purpose of protecting Village infrastructure and aesthetics. (This ordinance amends the Village's regulations on Small Wireless Facilities by removing the codified design standards and creating a separate and more comprehensive Design Standards Manual, which can be updated to reflect ongoing trends in small cell technology.) In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 1 of 1