HomeMy WebLinkAboutVILLAGE BOARD - 12/10/2019 - Village Board Meeting MinutesMINUTES
REGULAR VILLAGE BOARD MEETING
December 10, 2019
1. CALL TO ORDER - 7:11 P.M.
PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C.
Franke, Sam L. Lissner, Christine K. Prochno and Stephen F. Schmidt
ABSENT: None
A Quorum was present.
Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker,
Village Clerk Loretta M. Murphy
2. PLEDGE OF ALLEGIANCE
INVOCATION - Pastor Mike Gates, Living Hope Church
3. APPROVAL OF MINUTES OF NOVEMBER 19, 2019 - Motion to approve the Minutes of the
Regular Village Board Meeting held on November 19, 2019 as submitted and dispense with the
reading.
Moved by Trustee Czarnik Seconded by Trustee Lissner
VOICE VOTE
MOTION CARRIED
4. MAYOR AND BOARD OF TRUSTEES' REPORT
Mayor Johnson - Attended the following meetings:
November 21- Village Point Church regarding more involvement in the community;
November 21- US Postal Service to discuss ongoing mail delivery issues;
November 29 - Tree Lighting Ceremony featuring Jim Peterik and the Ides of March;
December 5 - Comcast meeting with Chris Nelson for an update on the services provided.
Highlights of2019- Mayor Johnson highlighted some of the events that occurred in 2019:
• Ribbon Cutting at the James P. Petri Public Works facility on Devon Avenue;
• Ribbon Cuttings for two new Fire Stations on Fargo Avenue and Meacham Road, one winning a
national award;
• Elk Grove was named the 3rd Safest City in Illinois;
• Governor's Hometown Award for the Elk Grove Cares Program being one of four finalists for the
prestigious Governor's Cup;
• $100,000 in grant money was awarded to assist with medical needs for those in the Elk Grove
Cares Program. (The Federal Government has committed $400,000 in grant money over the next
four years and there are currently 44 people that have gone through the Elk Grove Cares Program
as of today);
• Elk Grove Hotel was demolished and the Plan Commission approved two new hotels and a
restaurant to be built in the area - Comfort Inn & Suites and a Tru by Hilton;
• Love's Fueling Station will begin construction this spring after learning about Elk Grove Village
while watching the Bahama's Bowl game. They estimate generating close to $1,000,000 a year for
approximately twenty years;
• The Technology Park had their first tenant move in this year and we hope to announce another
large tenant very soon;
• Cost of living and fees are down with Elk Grove having the lowest property tax rate in the
northwest suburbs;
• The Village continues to partner with the business community to award a $100,000 grant to Elk
Grove High School to train students in the manufacturing area for the future;
• Elk Grove's Industrial Park is the largest in North America. The vacancy rate has been down at 3%
for almost three years in a row. Mayor Johnson read a comparison of vacancy rates in the
surrounding communities.
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Special LeafPickup- Public Works did a great job with the extra leaf pickup. The voice message that
went out to inform the residents about the extra leaf pickup was well received.
Police Department - The Police Department issued the following citations during the nationwide
enforcement efforts from the "C1ickltorTicket"and 'Drive Sober or Get Pulled Over"campaigns from
November 22 through December 2. The following data is a result from the two campaigns: 308 seat
belt & child safety seat violations, 1 suspended/revoked license, 1 unlicensed driver, 7 uninsured
motorists, 21 speeding citations, 6 hazardous moving violations, 28 distracted driving citations, 3 drug
arrests, and 105 various equipment/registration violations.
Bahama's Bowl Update- December 20, 2019 is the Makers Wanted Bahama's Bowl game that is the
first Bowl game of the season and kicks off at 1:00 PM on ESPN. Real Time Sports will host a viewing
party on Friday at 12:30 PM offering a $6.95 lunch buffet for those that would like to watch the game.
The teams this year are the Buffalo Bulls from the MAC v. Charlotte from Conference USA.
We are proud to announce that seven businesses donated approximately $50,000 in materials to assist
in repairs at the Ranfurly Home for Kids in the Bahamas. Thank you to Ashland Door Solutions (85
Martin Lane), Anderson Lock (1590 Touhy Avenue), E-M Metal Fabricator (1673 Tonne Road), MG
Bros Construction, Inc. (1295 Jarvis Avenue), The Middleby Corporation (2567 Greenleaf Avenue),
Miller Industrial (621 E. Devon Avenue), MS International (1441 Jarvis Avenue) and ESPN for shipping
the materials down to the Bahamas for us.
Elk Grove is truly making a difference. Itasca recently had an article in a newsletter stating that cities
and towns are constantly facing competition for businesses, residents and visitors and many are
looking at the private sector for ideas to better define their brand identities. Itasca complimented Elk
Grove in thinking "outside the box" with the sponsorship of the Bahamas Bowl in 2018 to promote the
Makers Wantedbrand. It is a compliment to have a neighboring community recognize our efforts and
realize that they too need to update their brand identity to better communicate Itasca's strengths.
Concert Date Change- The concert lineup was revised slightly due to a schedule conflict with one of
the bands as follows: July 4 - Chris Daughtry, July 14 - KC and the Sunshine Band, July 21 - Bret
Michaels, and July 28 - The Beach Boys.
Mayor Johnson asked to move the Public Comment up to the beginning this evening.
PUBLIC COMMENT - 7:38 P.M.
Jane Gregga, Daughters of American Revolution, gave an update on the National Wreaths Across
America event scheduled for Saturday, December 14, 2019 at 12:00 PM at the Elk Grove Cemetery to
remember our heroes and to honor them. The Police Department will assist with traffic control and a
shuttle bus will be in the Chase Bank parking lot to take visitors to and from the cemetery. Mary
Arvidson stated there are 2 Revolutionary War Veterans - the only two that are in Cook County, 24
Veterans buried in the cemetery and 7 first responders that go back to the first constables in Elk Grove
Township and Arlington Heights. There is also a Son and Daughter of a soldier that was in the
American Revolution and there are many soldiers from World War I, World War II and the Korean War
buried in the cemetery.
Trustee Prochno - The Winter Farmers Market is on the first and third Saturday of the month from
8:00 AM to 1:00 PM at the Christus Victor Lutheran Church on Arlington Heights Road.
Trustee Feichter - Merry Christmas, Happy Hanukah and Happy New Year.
Trustee Lissner - Happy Kwanzaa and Happy Festivus.
Trustee Czarnik - Lutheran Church of the Holy Spirit will be presenting their living Nativity on
Saturday, December 14, at 4:00 PM and 5:30 PM. Merry Christmas and a Happy New Year.
Trustee Schmidt - The Elk Grove Sister Cities Organization completed their 10th annual Student
Exchange Program. Happy Holidays to everyone.
Trustee Franke - Happy Holidays!
S. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on
the December 10, 2019 Accounts Payable Warrant in the amount of $1,215,134.37.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik
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NAYS: None
MOTION CARRIED
6. CONSENT AGENDA
a. Authorization for payment of $2,000 in dues to the Illinois Municipal League for Fiscal Year 2020-
2021.
b. Authorization of a request from Alexian Brothers Medical Center (800 Biesterfield Road) to waive
permit fees to upgrade all exterior lighting fixtures to LED technology in the amount of $3,644.
C. Authorization to award a professional service contract to HR Green of McHenry, IL, for design
engineering services for Residential Lift Station Structural Rehabilitation in the amount of $39,130
from the Water and Sewer Fund.
d. Authorization to award a professional service contract to Engineering Enterprises, Inc. of Sugar
Grove, IL, for design engineering services for the 2020 Sanitary Manhole Rehabilitation project for
the amount of $58,694 from the Water & Sewer Fund.
e. Authorization to award a purchase contract through the SPC Joint Purchasing Cooperative to Sutton
Ford of Matteson, IL for the purchase of a Ford F-550 Service Truck with Crane, in the amount of
$89,890 from the Water & Sewer Fund.
f. Authorization to award a professional service contract to HR Green of McHenry, IL for construction
engineering services for the Residential Lift Station Tributary Flow Monitoring in the amount of
$163,682 from Water and Sewer Fund.
g. Authorization to award a purchase contract through the SPC Joint Purchasing Cooperative to Currie
Motors, of Frankfort, IL for the purchase of four (4) 2020 Ford Utility Police Interceptors, in the
amount of $165,178 from the General Fund.
h. Authorization to award a purchase contract through the HGAC Purchasing Cooperative to MacQueen
Equipment LLC, of Aurora, IL for the purchase of a Pierce Enforcer Fire Pumper, in the amount of
$676,938 from the Capital Replacement Fund.
i. Authorization to increase a professional services contract with HR Green of McHenry, IL for
engineering and coordination services related to the demolition and redevelopment of the former
Motel 6 property located at 1601 Oakton Street in the amount of $13,760 for a total contract amount
not to exceed $92,580 from the Busse -Elmhurst TIF Fund.
j. Authorization to award a professional service contract with Civiltech Engineering, Inc. of Itasca, IL
for the Meacham Road Corridor Enhancements in the amount of $288,085.50 from the Capital
Projects Fund.
k. Authorization to adopt the following:
• Ordinance No. 3640 entitled, "AN ORDINANCE AUTHORIZING THE LEVY AND
COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE
VILLAGE OF ELK GROVE VILLAGE FOR THE FISCAL YEAR BEGINNING MAY 1, 2020
AND ENDING APRIL 30, 2021' ;
• Ordinance No. 3641 entitled, "AN ORDINANCE ABATING A PORTION OF THE 2019
PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS,
SERIES 2013, OF THE VILLAGE OF ELK GROVE VILLAGE"; and
• Ordinance No. 3642 entitled, "AN ORDINANCE ABATING A PORTION OF THE 2019
PROPERTY TAXES LEVIED FOR CERTAIN TAXABLE GENERAL OBLIGATION BONDS,
SERIES 2017, OF THE VILLAGE OF ELK GROVE VILLAGE".
1. Authorization to adopt Ordinance No. 3643 entitled, "AN ORDINANCE AMENDING TITLE 1,
CHAPTER 4, SECTION 1-4-1 AND TITLE 1, CHAPTER 12, SECTION 1-12-14 OF THE
VILLAGE CODE OF ORDINANCE. UPDATED PROCEDURES FOR THE SYSTEM OF
ADMINISTRATIVE ADJUDICATION OF VEHICULAR STANDING, PARKING COMPLIANCE
REGULATION (CONDITION OF VEHICLES), VIOLATIONS OF TITLE 6, CHAPTER 4 OF
THIS CODE".
M. Authorization to adopt Ordinance No. 3644 entitled, "AN ORDINANCE AMENDING POSITION
CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE
(POLICE OFFICER -POLICE DEPARTMENT; MAINTENANCE WORKER -PUBLIC WORKS
DEPARTMENT; AND CROSS SEASONAL -PUBLIC WORKS DEPARTMENT)".
n. Authorization of the following:
• to award a professional services contract to Arthur J. Gallagher for the administration of the self -
insured liability plan in the amount of $65,000;
• to award a professional services contract to CCMSI for the administration of the third party claims
in the amount of $5,715; and
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• to approve the Liability Insurance Premiums submitted by Arthur J. Gallagher Risk Management
Services (AJG) at a premium level as determined for the following coverage in the amount of
$427,701:
o. Authorization of the following:
• to award a professional services contract to Baxter & Woodman of Crystal Lake, IL for
Preliminary Engineering for Wellington Avenue and Leicester Road Culverts Improvement over
Lake Cosman in the amount of $160,000 from the Capital Projects Fund; and
• to adopt Resolution No. 72-19 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE A JOINT AGREEMENT BETWEEN THE ILLINOIS DEPARTMENT OF
TRANSPORTATION (IDOT) AND THE VILLAGE OF ELK GROVE VILLAGE AND
APPROPRIATE FUNDS FOR PRELIMINARY ENGINEERING FOR WELLINGTON
AVENUE AND LEICESTER ROAD CULVERT IMPROVEMENTS OVER LAKE COSMAN".
p. Authorization to adopt Resolution No. 73-19 entitled, "A RESOLUTION ADOPTING THE
VILLAGE OF ELK GROVE VILLAGE COMPLETE STREETS POLICY".
q. Authorization to adopt Resolution No. 74-19 entitled, "A RESOLUTION APPROVING THE PLAT
OF SUBDIVISION IDENTIFIED AS 901 CHASE PLAT OF RESUBDIVISION (901 CHASE
AVENUE)".
r. Authorization to adopt Ordinance No. 3645 entitled, "AN ORDINANCE APPROVING THE
EXECUTION OF A CABLE FRANCHISE AGREEMENT RENEWAL WITH COMCAST OF
ILLINOIS, VI, LLC AND THE VILLAGE OF ELK GROVE VILLAGE".
S. Authorization to adopt Resolution No. 75-19 entitled, "A RESOLUTION AUTHORIZING THE
MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE
VILLAGE OF SCHAUMBURG AND OTHER MUTUAL AID AGENCIES AND THE VILLAGE
OF ELK GROVE VILLAGE TO STANDARDIZE THE APPLICATION OF BILLING RATES
FOR MUTUAL AID EMERGENCY MEDICAL SERVICES".
t. Authorization to adopt Resolution No. 76-19 entitled, "A RESOLUTION REPEALING
RESOLUTION NO. 42-19 AND RESOLUTION NO.44-19 REGARDING GENERAL ADVISORY
REFERENDA".
U. Authorization to adopt Resolution No. 77-19 entitled, "A RESOLUTION AUTHORIZING THE
MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN
AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY
TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL
ESTATE LOCATED AT 200 MARTIN LANE".
Mayor asked if there were any questions or comments from the Village Board or audience on the Consent
Agenda items. Scott Saxe stepped up to the podium to thank the Mayor and Board of Trustees for
considering item p. on the Consent Agenda pertaining to the Complete Streets Program. The Friends of
Cycling in Elk Grove would like to express their excitement about the policy being implemented and hope
that it allows more of the bike plan that was asked to be part of it.
Motion to approve Consent Agenda items a. through u.
Moved by Trustee Lissner Seconded by Trustee Franke
VOICE VOTE
MOTION CARRIED
7. REGULAR AGENDA — No items under Regular Agenda.
8. PLAN COMMISSION - Village Manager Rummel — There are two items for discussion under the
Plan Commission.
PC Docket 19-12 - Public Hearing to consider a petition to resubdivide and rezone the property from I-
1 Restricted Industrial District to B-2 Business District (General Business) for a mixed -use
development consisting of two hotels and one retail/restaurant on the property located at 1600 E.
Oakton Street.
The Village Board received a Finding of Fact from the Plan Commission regarding the redevelopment
of the blighted former Elk Grove Motel site of approximately 7'V2 acres at Oakton and Busse. The Plan
Commission held a public hearing and heard testimony regarding the redevelopment of the property
into two hotels and a restaurant. The hotels would include a three-story Country Inn & Suites with 98
rooms and a four-story Tru by Hilton with 108 rooms. The Village entered into a redevelopment
agreement last August and the Plan Commission held the necessary hearings and gave the Village
Board a recommendation to proceed with the redevelopment project subject to certain conditions.
The developers were present for questions. Mayor Johnson stated that the Village is excited for the
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development of this project that will be a good gateway into the community and the Technology Park.
Thank you to the developers for coming forward with this development.
Motion to direct the Village Attorney to prepare the necessary documents.
Moved by Trustee Franke Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
PC Docket 19-14 - Public Hearing to consider text amendments pertaining to principal buildings and
accessory structures; and conditional uses in the B-3 (Automotive) Zoning District. The Plan
Commission unanimously voted to approve the text amendment.
The Village is updating the zoning ordinance to require that each lot have a permanent structure before
a parking lot is allowed. We have been asked about tearing down buildings for the purpose of
installing parking lots in our industrial park and we just need clarification in our zoning code that it is
not the type of use that we want or need. We want to have a tax base that provides funding for the
Village, the schools, the libraries and all the other taxing bodies such as the Park District, the
Township, and the County. The Plan Commission heard the request from Village staff and voted to
unanimously recommend approval to the Village Board.
Motion to direct the Village Attorney to prepare the necessary documents.
Moved by Trustee Lissner Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
9. ZONING BOARD OF APPEALS - Village Manager Rummel - No Report.
10. YOUTH COMMITTEE - Trustee Franke - The 2020 Scholarship information will be announced at
the first meeting in January.
11. BUSINESS LEADERS FORUM - Trustee Lissner - There were three visits since the last
meeting at the following locations: DMS Packing Services, 1201 Mark Street; Ark Glass of Chicago,
800 Lee Street; and Graphic Innovators, 855 Morse Street. Some upcoming meetings scheduled
are January 7 at Tiesta Tea, 1844 Brummel Avenue, and January 30 at Harper College to discuss
workforce development.
12. CABLE TELEVISION COMMITTEE - Trustee Lissner - The Cable Franchise Agreement is on
tonight's agenda to extend for another ten years. Channel 6 will continue as well as the utilization of
Channel 18, which was the former educational channel.
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - A Caring Place is a respite program
available from 9:30 a.m. to 3:00 p.m. on Mondays, Wednesdays and Thursdays at the Christus Victor
Lutheran Church. This is a socialization program for adults. A Caring Place has partnered with
Intouch Home Care to offer services at an affordable daily rate. Please call 847-437-2666 x24 for
more information.
14. INFORMATION COMMITTEE - Trustee Lissner - The Citizens Police Academy will begin on
February 6 from 6:30 p.m. to 8:30 p.m. for a total of 8 weeks. The overnight parking restrictions will
be waived from December 21 through January 5 for the upcoming holidays. If there is a 2" snowfall,
the parking restrictions will remain in place to allow the snow plows to clear the roads.
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - The Committee of the Whole Meeting
tonight discussed a Textile Recycling Program called Simple Recycling. The Village is considering this
option for the residents to dispose of shoes, purses and clothing items at no cost. The items are placed
in a special bag next to the recycling bin at the street. More details will be forthcoming.
Trustee Feichter will meet with the Girl Scouts at Living Hope Church on Thursday regarding
recycling program in the Village and in February, we will meet with the Senior Center.
16. PARADE COMMITTEE - Trustee Czarnik - The Parade date is set for Saturday, September 19,
2020. The next parade meeting will be on Monday, February 3, 5:30 p.m. in Room E of the Zettek
Municipal Building.
17. PERSONNEL COMMITTEE - Trustee Franke - No Report.
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno No Report.
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - The Fall Leaf Collection Program is
over but residents can still dispose of leaves in dumpsters that are placed at both Public Facilities,
450 E. Devon Avenue and 1635 Biesterfield Road. There is a meeting scheduled for Thursday,
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December 12 at 9:00 a.m. at the James P. Petri Public Works Facility to review next year's street
maintenance program.
20. AIRPORT UPDATE - Mayor Johnson - The Suburban O'Hare Commission continues to work with
the Fly Quiet Program. Mayor was asked to speak at the January 28, 2020 ONCC Meeting.
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
➢ July 4 - Chris Daughtry (Rotary Green)
➢ July 14 - KC and the Sunshine Band (Town Center)
➢ July 21 - Bret Michaels (Town Center)
➢ July 28 - The Beach Boys (Town Center)
22. SPECIAL EVENTS - Mayor Johnson - Wreaths Across America on December 14 at the Elk Grove
Cemetery then the Mikerphone Brewery fundraiser Smells Like a Beer Fest in early May.
23. LIQUOR COMMISSION - Mayor Johnson - No Report.
24. REPORT FROM VILLAGE MANAGER - Happy Holidays and Happy New Year.
25. REPORT FROM VILLAGE CLERK - Elk Grove will continue to be an Early Voting site and the
hours are posted on the website. The mail in ballot applications will be available on December 18
through the Cook County website and we will offer a link to redirect to the county for the paperwork.
Since this is a Primary election, if any resident does not want to declare a political party, they can
select Non -Partisan on the application and the ballot they receive will only have the referendum
question and no candidates will be listed.
26. UNFINISHED BUSINESS - No Report.
27. NEW BUSINESS - Trustee Prochno asked Jane Gregga if they are still looking for volunteers
for the Wreaths Across America event on Saturday. Ms. Gregga stated that they no longer need
volunteers.
Mayor Johnson spoke about Captain Al Mergens who recently passed away. Al at one time was a
volunteer Fire Chief back in the 60's then became Captain for the Elk Grove Fire Department from
1967-1999. We appreciate everything that Al has done for this community and send our deepest
sympathy to his family during this difficult time.
28. PUBLIC COMMENT - 8:11 P.M. - Mayor asked if anyone else wanted to address the Village
Board this evening. Merry Christmas and a very Happy and Healthy New Year!
29. ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:19 p.m.
Moved by Trustee Czarnik Seconded by Trustee Feichter
AYES: Trustees Franke, Lissner, Prochno, Schmidt, Czarnik, Feichter
NAYS: None.
MOTION CARRIED
Mayor Craig B. Johnson
Loretta M. Murphy. Village Clerk
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