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HomeMy WebLinkAboutAGENDA - 01/14/2020 - Village Board AgendaAGENDA REGULAR VILLAGE BOARD MEETING January 14, 2020 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (PASTOR MANUEL BORG, ST. NICHOLAS EPISCOPAL CHURCH) 3. APPROVAL OF MINUTES OF DECEMBER 10, 2019 4. MAYOR & BOARD OF TRUSTEES' REPORT S. ACCOUNTS PAYABLE WARRANT: NOVEMBER 30, 2019 $ 2,018,769.50 DECEMBER 31, 2019 $ 10,352,816.40 JANUARY 14, 2020 $ 2,910,728.89 6. CONSENT AGENDA a. Consideration to grant special permission authorizing outdoor seating at Jimmy Johns, 1428 Busse Road, in conjunction with the seating plan approved by the Community Development Department. (Jimmy Johns submitted a request to the Village seeking approval for seasonal outdoor dining. They propose to create an outdoor dining area consisting of four (4) tables with four (4) chairs at each table. (The Village has authorized similar requests for food establishments provided that there are no detrimental effects on the area. (Jimmy Johns has agreed to maintain the area with respect to cleanliness and trash. (The Director of Community Development recommends approval.) b. Consideration of a request from School District 54 to waive permit fees for the installation of a monument sign at Margaret Mead Junior High School, 1765 Biesterfield Road, in the amount of $255. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) Pagel of 8 c. Consideration of a request from Elk Grove Park District to waive permit fees for the installation of an emergency backup generator at the Administration Building, 499 Biesterfield Road, in the amount of $280. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) d. Consideration of a request from Elk Grove Park District to waive permit fees for a parking lot expansion project at Rainbow Falls Water Park, 200 Reverend Morrison Boulevard, in the amount of $2,770. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (The Director of Community Development recommends approval.) e. Consideration to increase an existing professional services contract with GOVTEMPSUSA, LLC of Northbrook, IL for technical consulting and office support services for Tyler Munis HR modules along with additional responsibilities with Genetech, Laserfiche, and HR components of the Village website from January 20, 2020 to April 30, 2020 by $5,000, for a total contract in the amount of $43,000. (The requested increase would provide additional time, moving to 6 hours per day or 30 hours per week of Tyler Munis consulting and office support services. (These services include, but are not limited to HR modules, module set-up, module updates, workflow and mapping processes, office support and data entry for support during FY20. (The consultant will perform additional responsibilities with Genetech system, Laserfiche, the village identification application and HR components of the village website. (The requested support will be used and billed on an as -needed basis. (The Director of Human Resources recommends approval.) f. Consideration to award a professional services contract with Mac Strategies Group, Inc. of Chicago, IL to provide strategic consulting and advocacy services to the Village in consulting with the State of Illinois and other local agencies for the 2020 calendar year in the amount of $36,000. (Mac Strategies has been retained by the Village to assist with legislative monitoring and advocating on behalf of the Village in relation to legislation being considered by the State of Illinois and other local agencies. (In addition, Mac Strategies has helped identify and secure grant funding for critical Village infrastructure projects.) g. Consideration to award a professional services contract to Storino Ramello & Durkin of Rosemont, IL to provide strategic consulting and advocacy services to the Village in consulting with Cook County and other local agencies for the 2020 calendar year in the amount of $48,000. Page 2 of 8 (As part of the contract with Storino Ramello & Durkin, they have engaged Michael Alvarez as a sub -consultant to be retained by the Village to assist with legislative monitoring and advocating on behalf of the Village in relation to legislation being considered by Cook County and other local agencies. (In addition, they have helped identify and secure grant funding for critical Village infrastructure projects.) h. Consideration to award a professional services contract to Cornerstone Government Affairs, Inc. of Washington DC to provide strategic consulting and advocacy services to the Village in consulting with the State of Illinois for the 2020 calendar year in the amount of $120,000. (Cornerstone has been retained by the Village to assist with legislative monitoring and advocating on behalf of the Village in relation to legislation being considered by the State of Illinois. (In addition, they help identify and secure grant funding for critical Village infrastructure projects. (Fidelity Consulting Group is also a subcontractor serving under Cornerstone at a rate of $3,000 a month.) i. Consideration to award a professional services contract to Tyler Technologies of Yarmouth, ME for support and maintenance of our business software applications in the amount of $59,937.91. (The Village originally purchased the Munis ERP software suite from Tyler Technologies in February 2015. (The first ten years of our software support and maintenance costs are defined in the agreement negotiated with Tyler at the time of our original purchase. (This request will provide funding to cover these services the period from February 13, 2020 to February 12, 2021, and represents a 4% price increase over the current year cost. (Funds are available in the General Fund account to cover this expense. (The Director of Information Technology recommends approval.) j. Consideration to award a professional services contract to Morrison Associates, Ltd. of Palatine, IL for leadership succession and training the trainer development with executive staff in an amount not to exceed $3,510 per training session, or a total amount not to exceed $52,650. (The purpose of the development sessions will be to provide immediate training, coaching, and mentoring of the current and next generation of executive leaders on strong judgment components and critical knowledge transfer. (The sessions will develop improved leadership and decision making skills of the entire team by focusing on critical judgement factors via common leadership language and instituting a coaching/mentorship communication mindset throughout the team. (These sessions will also enhance the entire executive leadership team's ability to focus on data -driven, long-term decisions that are in the best interests of the community and its Page 3 of 8 taxpayers. (The training program is intended for executive level staff positions, and each session is limited to no more than 9 participants over a total of 15 sessions.) k. Consideration to award a professional services contract to Advanced Automation and Control, Inc. of McHenry, IL to design and furnish a replacement SCADA control panel and Motor Control Center for Residential Lift Station in the amount of $102,510 from the Water & Sewer Fund. (The electrical panel and controls for Residential Sanitary Lift Station have reached the end of their useful lives and require replacement. (This panel would replace an existing Motor Control panel and SCADA panel at Residential Sanitary Lift Station (220 Elk Grove Blvd.) The components within the existing panels have exceeded their operational life and are beginning to fail. Installation will be conducted as part of a planned maintenance rehabilitation project for this station. (Advanced Automation and Controls, Inc. is the Village's SCADA consultants and has performed similar work to the Village's satisfaction in the past. (Adequate funds are available in the Water & Sewer Fund. (The Director of Public Works recommends approval.) 1. Consideration to adopt Ordinance No. 3646 amending Section 3-6: B and Section 7B-3- 2:C-1 of the Zoning Ordinance of the Village of Elk Grove Village pertaining to principal buildings and accessory structures and conditional uses permitted. (This item was discussed at the December 10, 2019 Village Board Meeting and currently appears under Unfinished Business.) in. Consideration to adopt Ordinance No. 3647 renaming King Street to Innovation Drive and Bond Street to Brennan Boulevard in the Elk Grove Technology Park located south of Higgins Road and north of Oakton Street, Elk Grove Village. (Adoption of this Ordinance will amend the previously recorded Plat of Subdivision with the approved street name signs.) n. Consideration to adopt Resolution No. 1-20 authorizing the Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code and appropriating $1,287,000 from the Motor Fuel Tax Funds (MFT) for the 2020 MFT Street Maintenance Program. (The Capital Improvements Committee approved staff recommendations for the 2020 MFT Street Maintenance Program. (Approval of the Resolution appropriating Motor Fuel Tax (MFT) funds in the amount of $1,287,000 to be utilized for the 2020 MFT Street Maintenance Program, concrete sidewalk replacement at various locations and the purchase of Hot Mix Asphalt material. (Upon concurrence by the Board, staff will prepare bid documents and advertise for bids the 2020 MFT Street Maintenance Program in February. (The Director of Public Works recommends approval.) Page 4 of 8 o. Consideration to adopt Resolution No. 2-20 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 1180 Pratt Blvd. (The Law Offices of Sarnoff & Baccash, on behalf of Pisco USA, Inc. (Applicant) is seeking a Cook County Class 6B property tax exemption for 1180 Pratt Blvd. (The Applicant plans to purchase the building and rehabilitate the subject building for its related entity Pisco USA., to occupy approximately 24,350 square feet of the property for its operations consisting of warehousing and distribution of pneumatic products. The subject property consists of an approximately 42,000 square foot site with an estimated 24,350 square foot building that has been vacant since September, 2019. (The Applicant plans to spend $150,000 to $200,000 to rehabilitate and improve the subject property. These improvements are as follow: Update fagade, landscaping and signage, repair parking lot, complete tuck -pointing, replace drive -apron, and improve interior office space. (Pisco USA, Inc. currently operates out of the approximately 12,895 square foot building located at 463 Wrightwood Ave. in Elmhurst. Pisco USA, Inc. is growing and needs to expand its operations, and therefore, plans to move its entire operation to the subject property. Currently, Pisco USA, Inc. has 4 employees. As a result, Pisco USA, Inc. plans to bring all 4 current employees to the new site, while hiring an additional 2-4 employees within the first 3 years of operations at the subject property. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This site qualifies as it involves vacancy for less twenty-four (24) months with a purchase for value, special circumstances, and significant rehabilitation. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Clerk's office is preparing the resolution for the next Village Board Meeting. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) p. Consideration to adopt Resolution No. 3-20 authorizing the Mayor to execute a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook County Real Property Classification Ordinance as amended July 27, 2018 for certain real estate located at 202- 228 E. Devon Avenue. Page 5 of 8 (The Law Offices of Liston & Tsantilis, on behalf of Seefried Properties (Applicant) is seeking a Cook County Class 6B property tax exemption for 202-228 E. Devon Avenue. (The Applicant plans to purchase the subject property that consists of multiple lots totaling approximately 383,975 square feet and numerous buildings will be demolished. The Applicant plans to construct two new, industrial/warehouse facilities in which the two buildings will be approximately 79,290 (Building 1) and 83,052 square feet (Building 2) and include 32-foot ceilings with approximately 12 truck docks each. (The Applicant plans to spend $17,448,568 to construct the two new, industrial buildings. These improvements are as follow: New construction of two industrial buildings and implement two storm water detention areas. (The construction of the new facility will create approximately 100 temporary construction jobs. The Applicant does not currently have a proposed use, however the applicant plans to lease the property to an industrial user(s) who will create and/or bring up to 150 employees to Elk Grove Village. (The eligibility requirements for 6B status are new construction, substantial renovation or buildings that have been vacant for a period of time. This qualifies as new construction. (Property approved for Class 6B status allows the owner of the property to have the assessment level lowered for a period of twelve years. The assessment schedule is 10% of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth year. Industrial property is currently assessed at 25% of fair market value in Cook County. (Upon approval, the Director of Business Development and Marketing will issue a Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an application with Cook County. Final approval is at the discretion of the Village Board and contingent with the Applicant completing the improvements stated in their application. (The Clerk's office is preparing the resolution for the next Village Board Meeting. (The Director of Business Development and Marketing recommends issuing a Letter of Receipt.) 7. REGULAR AGENDA 8. PLAN COMMISSION - Village Manager Rummel a. PC Docket 19-13 - Public Hearing to consider a petition for rezoning from B-3 Business District (Automotive) to I-1 Restricted Industrial District for the property located at 228 E. Devon Avenue. (PH 12-02-19) 9. ZONING BOARD OF APPEALS - Village Manager Rummel 10. YOUTH COMMITTEE - Trustee Franke 11. BUSINESS LEADERS FORUMS - Trustee Lissner 12. CABLE TELEVISION COMMITTEE - Trustee Lissner Page 6 of 8 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik 14. INFORMATION COMMITTEE - Trustee Lissner 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter 16. PARADE COMMITTEE - Trustee Czarnik 17. PERSONNEL COMMITTEE - Trustee Franke 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno a. Telecommunication Facilities 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik 20. AIRPORT UPDATE 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson 22. SPECIAL EVENTS COMMITTEE - Mayor Johnson 23. LIQUOR COMMISSION - Mayor Johnson 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for a Text Amendment to the Zoning Ordinance pertaining to principal buildings and accessory structures and conditional uses permitted. 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT Page 7 of 8 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 8 of 8