HomeMy WebLinkAboutAGENDA - 01/28/2020 - Village Board AgendaAGENDA
REGULAR VILLAGE BOARD MEETING
January 28, 2020
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION
3. APPROVAL OF MINUTES OF JANUARY 14, 2020
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: JANUARY 28, 2020 $ 1,016,347.60
6. CONSENT AGENDA
a. Consideration of a request from Community Consolidated School District 59 to waive
2019 and 2020 Alarm License Fees in the amount of $50.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance has recommended approval.)
b. Consideration of a request from the Prairie Lake School, located at 404 E. Devon
Avenue, to waive 2020 alarm license fees in the amount of $25.
(The Prairie Lake School is seeking a waiver of 2020 alarm license fees related to the
school's resale of food.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance has recommended approval.)
c. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Tiles in Style, LLC of Naperville, IL for the Carpet Replacement -
Public Safety Building & Fire Administration Project in the amount of $85,258.75 from
the Capital Fund.
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(On Thursday, January 17, 2020 the Village opened sealed bids for the Carpet
Replacement - Public Safety Building & Fire Administration project.
(The project consists of the removal and installation of approximately 9,000 square feet of
carpet at the Village's Public Safety Building and Fire Administration offices and all
incidental and collateral work necessary to complete the project.
(A total of six (6) contractors obtained contract documents, with two (2) submitting bids.
(The lowest responsive and responsible bid was received from Tiles in Style, LLC of
Naperville, IL in the amount of $81,758.75. The bid included an optional item to replace
all of the cove base in each area the carpet replacement was taking place. The contractor's
total price for cove base replacement, of $3,500, was deemed favorable.
(Adequate funds are available in the Capital Projects Fund
(The Director of Public Works recommends approval.)
d. Consideration to award a professional service contract to Civiltech Engineering, Inc. of
Itasca, IL for Phase II Engineering Services for the roadway improvements to Arlington
Heights Road from Newport Avenue to Brantwood Avenue in the amount of $379,799.80
from the Capital Project Fund.
(The Village is proposing roadway improvements to Arlington Heights Road from
Newport Avenue to Brantwood Avenue.
(This section of Arlington Heights Road is under the jurisdiction of Cook County.
(The Village will fund the engineering design, while construction and construction
engineering will be shared between the Village and County based on a future
Intergovernmental Agreement.
(Civiltech Engineering submitted a proposal in the amount of $379,779.80.
(The scope of service will include analyzation of existing pavement condition: assess
drainage issues and storm sewer conditions; evaluate sidewalk and ADA ramp conditions;
provide soil testing and management assistance; structural wall study; permitting through
Cook County Department of Highway and Transportation; and preparation of final plans
and contract bid documents.
(Civiltech Engineering, Inc. has successfully completed design for similar projects for the
Village.
(Adequate funds are available in the Capital Project Fund.
(The Director of Public Works recommends approval.)
e. Consideration to award a purchase contract to Vehicle Service Group, LLC of Madison,
IN for the purchase of a set of mobile column truck lifts in the amount of $70,055.18.
(In the FY20 budget, funds have been allocated to purchase a set of mobile column truck
lifts for the fleet activity of Public Works.
(These lifts will be used primarily for the repair and maintenance of class 7 & 8 trucks in
use by the Fire and Public Works Departments.
(Rotary Lifts are available through Sourcewell contract 061015-RRL from Rotary's
Vehicle Service Group, LLC, in the amount of $70,055.18. Delivery, setup and training is
included.
(Adequate funds are available in the Capital Replacement Fund.
(The Director of Public Works recommends approval.)
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f. Consideration to increase a professional services contract to Engineering Resource
Associates, Inc. of Warrenville, IL for design engineering and permitting of Rohlwing
Road Median and Gateway Enhancement project in the amount of $59,869.90 for a total
contract amount of $143,911.43 from the Capital Projects Fund.
(A professional service contract was awarded to Engineering Resource Associates, Inc. of
Warrenville, IL for phase II engineering services for the Rohlwing Road Median and
Gateway Enhancements in the amount of $84,041.53.
(During the design phase of this contract, the following additions were made to the original
scope of work; rehabilitation of the decorative crosswalks and ADA ramp improvements at
the cross street intersections and landscape improvements to the parkways from Devon
Avenue to White Trail.
(In addition, during the permit review process the State made a design change request
requiring additional engineering and survey work, beyond what was not originally
anticipated for the landscape improvement project.
(These modifications to the original contract have exceeded 10% and the adjustment limit
set per the Village purchasing policy.
(Adequate funds are available in the Capital Project Fund.
(The Director of Public Works has recommended approval.)
g. Consideration to adopt Ordinance No. 3648 to rezone property located at 228 E. Devon
Avenue, Elk Grove Village from B-3 Automotive Oriented Business District to I-1
Industrial District (Seefried Industrial Properties).
(This item was discussed at the January 14, 2020 Village Board Meeting and currently
appears under Unfinished Business.)
h. Consideration to adopt Ordinance No. 3649 rezoning certain property from I-1 Restricted
Industrial District to the B-2 Business District; resubdividing the property from one (1) lot
to three (3) lots; granting variations of the zoning ordinance pertaining to building heights
and required loading spaces and setting forth required conditions for property development
(1600 Oakton Street).
(This item was discussed at the December 10, 2019 Village Board Meeting and currently
appears under Unfinished Business.)
i. Consideration to adopt Resolution No. 4-20 approving the Final Plat of Resubdivision
identified as SIP Devon Resubdivision (202-228 E. Devon Avenue).
(This item was discussed at the January 14, 2020 Village Board Meeting and currently
appears under Unfinished Business.)
j. Consideration to adopt Resolution No. 5-20 approving a Plat of Easement for emergency
access between the Village of Elk Grove Village and the owners of record for 500-586 E.
Devon Avenue (Elk Grove LLC & EG Retail, LLC).
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(The Village requested an easement be dedicated to allow for emergency access of Village
equipment, vehicles, and personnel from the Public Works Facility, 450 E. Devon Avenue
to Tonne Road. The emergency access easement would only be utilized in circumstances
where access to Devon Avenue is blocked.
(The Director of Community Development recommends approval.)
k. Consideration to adopt Resolution No. 6-20 authorizing the Mayor and Village Clerk to
execute a Declaration of Easements for the property located at 1600 E. Oakton Street.
(On August 13, 2019, the Village approved a Redevelopment Agreement between the
Village of Elk Grove Village and Sunrise Retail Development, LLC for property located
at 1600 E. Oakton Street.
(The Redevelopment Agreement provides for Sunrise Retail Development to redevelop
the former Elk Grove Hotel property into three separate lots, the development of which
shall be in phases.
(This Declaration of Easements addresses the necessary maintenance and repair
considerations for shared parking, ingress and egress, and signage among these three lots.)
1. Consideration to adopt Resolution No. 7-20 authorizing the Mayor to execute a TIF
Reimbursement Agreement with Shapra Group II, LLC and Equityroots, Inc. for the
development of an Avid Hotel in the Higgins Corridor TIF District.
(Shapra Group II, LLC and Equityroots, Inc. are proposing to construct an Avid branded
hotel by Inter -Continental Hotels Group.
(The proposed hotel development will be located at the northwest corner of the Elk Grove
Technology Park.
(The hotel will be a modern configuration geared towards millennials who desire smaller
guest rooms and more public space. The four story hotel has been proposed to have
seventy-nine rooms and will cost approximately $10 million to construct.
(As proposed, the hotel will provide an ideal venue for Elk Grove Technology Park tenants
to host clients, vendors, and visitors.
(The amount of the proposed TIF Reimbursement that the Village shall pay to the
Developer will be computed based upon the hotel tax paid on behalf of the hotel to the
Village. The agreement runs for the first twelve years of operation, and the percentages
are outlined in the agreement.
(The Deputy Village Manager recommends approval.)
m. Consideration to adopt Resolution No. 8-20 authorizing the Mayor and Village Clerk to
execute a License Agreement for the property located at 1600 E. Oakton Street.
(On August 13, 2019, the Village approved a Redevelopment Agreement between the
Village of Elk Grove Village and Sunrise Retail Development, LLC for property located
at 1600 E. Oakton Street.
(The Redevelopment Agreement provides for Sunrise Retail Development to redevelop
the former Elk Grove Hotel property into three separate lots, the development of which
shall be in phases, and will include renovation of the remaining portion of the vacated
hotel building.
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(This License Agreement provides for Sunrise Retail Development to begin removing
debris and begin interior work on the vacated hotel building, prior to the Village
conveying title to the property per the terms of the Redevelopment Agreement.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
9. ZONING BOARD OF APPEALS - Village Manager Rummel
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
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24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for the
rezoning at 228 E. Devon and resubdivision at 202-228 E. Devon.
b. Village Attorney - Direct the Village Attorney to prepare the necessary documents for the
rezoning and resubdivision at 1600 Oakton Street.
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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