HomeMy WebLinkAboutAGENDA - 02/13/2020 - ViIlage Board AgendaAGENDA
REGULAR VILLAGE BOARD MEETING
February 11, 2020
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR CERNA CASTRO RAND, PRINCE OF PEACE UNITED METHODIST
CHURCH)
3. APPROVAL OF MINUTES OF JANUARY 28, 2020
4. MAYOR & BOARD OF TRUSTEES' REPORT
S. ACCOUNTS PAYABLE WARRANT: JANUARY 31, 2020 $ 3,157,054.58
FEBRUARY 11, 2020 $ 2,236,054.17
6. CONSENT AGENDA
a. Consideration to concur with prior authorization of a request to hold a Public Hearing
before the Plan Commission to consider the petition submitted by Elk Grove Automotive
Inc. for a Special Use at 2382 United Lane.
(Elk Grove Automotive Inc. is seeking permission for a Special Use permit to operate an
automotive repair facility at 2382 United Lane.
(The Public Hearing will be held on Monday, February 24, 2020.)
b. Consideration to award a professional service contract to HR Green of McHenry, IL for
Phase III construction engineering services for the Rehabilitation of Landmeier Extension
Pond in the amount of $26,496 from the BLF Fund.
(A proposal was solicited from HR Green of McHenry, IL for Phase III Engineering
Services, which include: technical review of bid documents, construction observation
service, and project close-out activities for the rehabilitation of Landmeier Extension
Pond.
(The current lift station has exceeded its useful life expectancy and is in need of major
rehabilitation.
(The proposed rehabilitation will insure reliability and help mitigate future flooding events
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in the area.
(The Director of Public Works recommends approval.)
c. Consideration of the following:
• To hold a Public Hearing before the Plan Commission to consider the petition
submitted by the Elk Grove Park District for a Special Use Permit to reconstruct
the clubhouse and maintenance buildings at Fox Run Golf Links located at 333
Plum Grove Road: and
• To waive the filing fee for the Elk Grove Park District in the amount of $150.
(The Elk Grove Park District is seeking the Special Use Permit for the purpose of
reconstructing the Fox Run Golf Links clubhouse and maintenance buildings located at
333 Plum Grove Road.
(A date for the public hearing has not yet been determined.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.)
d. Consideration to approve the second quarter financial report ending October 31, 2019.
(As part of the new financial software system, staff has created quarterly financial reports
comparing year to date numbers to the prior year.
(The Director of Finance recommends approval.)
e. Consideration of a request to increase the contract with Groot Recycling and Waste
Services of Elk Grove Village, IL for the 2019 Fall Leaf Disposal contract by $20,000 in a
total contract amount of $44,000.
(Since the fall of 2017, the Public Works Department has had an agreement in place with
Groot Recycling and Waste Services of Elk Grove Village, IL to dispose of leaves
collected during the Village's curbside leaf collection program.
(The agreement provides for the disposal of leaves at a rate of $40.50 per ton.
(This year's contract for leaf disposal was based on historical data and created for $24,000.
(Due to an increase in the leaves collected and the wet weather this past fall, the total
tonnage for fall disposal was above the Department's original estimate.
(Public Works recommends increasing the Purchase Order for the Fall Leaf Disposal
contract to Groot Recycling and Waste Services of Elk Grove Village, IL to the amount of
$44,000.
(Funds for leaf disposal have been budgeted in the Recycling Fund.
(The Director of Public Works recommends approval.)
f. Consideration of a request to increase the contract with Davis Tree Care and Landscape
Inc. of Forest Park, IL for the 2019 Parkway Tree Maintenance by $35,000. for a total
contract amount of $148,086.42.
(On April 23, 2019, the Village Board awarded a contract to Davis Tree Care and
Landscape, Inc. of Forest Park, IL to provide parkway tree maintenance.
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(The contract provides for annual parkway tree trimming and pruning, tree and stump
removal, stump grinding, and woodchip disposal.
(The contract was awarded in the amount of $113,086.42 based on an estimated quantity
of tree maintenance work.
(The number of trees required to be attended to this winter has increased and an increase
of the awarded the Parkway Tree Maintenance contract to Davis Tree Care and Landscape
Inc. of Forest Park, IL to the amount of $148,086.42 will provide for the completion of
additional work.
(Funds for the project have been allocated in the Public Works Land & Forestry account.
(The Director of Public Works recommends approval.)
g. Consideration of a request to increase the authorized payment to the Illinois State Toll
Highway Authority (Illinois Tollway) for improvements as part of the Elmhurst Road and
I-90 Interchange Project in the amount of $157,005.32 for a total payment of $229,040.17
from the Business Leaders Fund.
(The Village authorized the execution of the Intergovernmental Agreement and funding
for improvements performed by the Illinois State Highway Authority (Illinois Tollway) as
part of the Elmhurst Road and I-90 Interchange project on June 20, 2017.
(Resolution No. 36-17 originally authorized $72,034.85 for roadway improvements under
Illinois Tollway Contract I-13-4616, Elmhurst Road southbound bridge over I-90,
Contract I-13-4617, Elmhurst Road/Oakton Street intersection, and Contract I-13-4618,
Elmhurst Road and 1-90 Interchange.
(The Tollway and Village shared in the cost for the addition of the sidewalk, roadway
LED lighting system and water main improvements.
(The final total cost of the Village's share came to $229,040.17.
(The higher than estimated costs are attributed to the LED fixtures and extras that occurred
during the installation of the water main. The final project cost increased by $157,005.32,
from the original estimated cost of $72,034.85.
(Adequate funds are available in the BLF Fund.
(The Director of Public Works recommends approval.)
h. Consideration to increase a construction contract with Arrow Road Construction Company
of Elk Grove Village, IL. for the 2019 Residential Street Resurfacing contract in the
amount of $36,739.73 for a total contract amount of $652,528.70.
(The Village awarded a construction contract to Arrow Road Construction on July 16,
2019 for the 2019 Residential Street Resurfacing contract.
(During the resurfacing of several streets included in the program, staff came across
unusually thin pavement sections that required additional full depth patching to ensure the
street would get the full benefit from the resurfacing.
(In addition, staff identified extra curb and sidewalk removal and replacement to eliminate
existing drainage issues along these streets.
(The project had a 6% increase over the original contract amount of $615,788.97.
(The Director of Public Works has recommended approval.)
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i. Consideration to adopt Ordinance No. 3650 amending Section 1-12-14:T of Chapter 12 of
Title 1 of the Village Code of the Village of Elk Grove Village, Cook and DuPage
Counties, Illinois pertaining to Penalties and Fines imposed for violations of vehicle
standing, parking, or compliance regulation violations.
(Fines imposed for violations of vehicle standing, parking, or compliance regulation
violations require a 35 day time period for payment of fines or court appearance.
(This revised section is adopted to be in compliance with Code of Civil Procedure.)
Consideration to adopt Ordinance No. 3651 amending Position Classification and Salary
Plan of the Village of Elk Grove Village.
(This Ordinance adds one (1) Management Specialist position in the Finance Department
and deletes one (1) Financial Analyst position in the Finance Department.)
k. Consideration to adopt Resolution No. 9-20 authorizing Release/Retention of Executive
Session minutes of the Village of Elk Grove Village from January 2018 through
June 2018.
(As required by the Illinois Open Meetings Act, the Village has kept written minutes of all
Executive Sessions.
(This Resolution allows the release of minutes from January 2018 through June 2018.
(The Village Clerk recommends approval.)
1. Consideration to adopt Resolution No. 10-20 authorizing the Mayor to execute a Letter of
Receipt stipulating the terms of an agreement for an application seeking a Cook County
Class 613 Property Tax Exemption status pursuant to the Cook County Real Property
Classification Ordinance as amended July 27, 2018 for certain real estate located at 1370
Lively Boulevard.
(The Law Offices of Liston & Tsantilis, on behalf of 1370 Lively LLC (Applicant) is
seeking a Cook County Class 613 property tax exemption for 1370 Lively Boulevard.
(The Applicant intends to purchase the building for its related entity Marketplace Brands,
LLC, for its operations consisting of the warehousing and distribution of products used for
seasonal food gift baskets.
(The subject property consists of an estimated 8,000 square foot building that has been
vacant since January 2020.
(The Applicant plans to spend approximately $650,000 to rehabilitate and improve the
subject property. These improvements are as follow: Roof replacement, interior
improvements, add solar panels, update and repair landscaping/pavement/dock, update
windows/awnings/signage, update fagade and complete other general maintenance.
(Marketplace Brands is currently located at 951 Fargo Lane in Elk Grove Village, and is
outgrowing their site. Marketplace Brands plans to move over part of its operations to the
subject property, while remaining at the 951 Fargo Lane site.
(Currently, Marketplace Brands has 105 employees. As a result, Marketplace Brands plans
to add at least 50 jobs to the new site within the first 3 years of operations at the subject
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property.
(The eligibility requirements for 613 status are new construction, substantial renovation or
buildings that have been vacant for a period of time.
(This site qualifies as it involves vacancy for more than twenty-four (24) months with a
purchase for value and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10% of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board and
contingent with the Applicant completing the improvements stated in their application.
(The Clerk's office is preparing the resolution for the next Village Board Meeting.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
m. Consideration to adopt Resolution No.11-20 adopting the Official Zoning Map of the
Village of Elk Grove Village as of December 31, 2019.
(The Resolution adopts the map as the Official Zoning Map of the Village of Elk Grove
Village as of December 31, 2019 and will be placed on file in the Office of the Village
Clerk.)
7. REGULAR AGENDA
a. Consideration of a request from Edgemark Asset Management, LLC. to install two
temporary real estate signs at the Mallard Crossing Shopping Center located adjacent to
the intersection of Meacham Road and Nerge Road.
(Section 8-4-3-2: K of the Elk Grove Sign Ordinance permits temporary real estate
signage, provided that the combined area of the signs shall not exceed forty five (45)
square feet.
(Edgemark Asset Management, LLC proposes to install two signs; one on Meacham Road
and one on Nerge Road.
(The signage will exceed the allowable size of temporary real estate signs allowed in the
B-2 zoning district and will be displayed no longer than six (6) months.
(The Director of Community Development recommends approval.)
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 20-1 - A Public Hearing for a Special Use Permit to operate an Automobile
Repair Garage in an I-2 Industrial Zoning District at property located at 2382 United
Lane. (PH 02-24-2020)
b. A request for a Public Hearing for the petition submitted by Welbiz IV Elk Grove 1463
LLC for a Special Use Permit for the operation of a truck and trailer repair shop at 1463
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Lunt Avenue. (The Public Hearing date has not yet been established.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
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27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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