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HomeMy WebLinkAboutVILLAGE BOARD - 02/11/2020 - Village Board Meeting MinutesMINUTES REGULAR VILLAGE BOARD MEETING February 11, 2020 1. CALL TO ORDER - 7:09 P.M. PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter, Jeffrey C. Franke, Sam L. Lissner, Christine K. Prochno and Stephen F. Schmidt ABSENT: None. A Quorum was present. Also Present: Village Manager Raymond R. Rummel, Village Attorney George B. Knickerbocker, Village Clerk Loretta M. Murphy 2. PLEDGE OF ALLEGIANCE INVOCATION - Pastor Cerna Castro Rand, Prince of Peace United Methodist Church 3. APPROVAL OF MINUTES OF JANUARY 28, 2020 - Motion to approve the Minutes of the Regular Village Board Meeting held on January 28, 2020 as submitted and dispense with the reading. Moved by Trustee Czarnik Seconded by Trustee Lissner VOICE VOTE MOTION CARRIED 4. MAYOR AND BOARD OF TRUSTEES' REPORT Mayor Johnson - Mayor Johnson attended the following meetings: February 1 - Coffee with the Board; February 6 - Meeting to discuss future roadwork, front/rear yard drainage, and sidewalks. Staff is working on a preliminary program to present to the Village Board in April. Political Canvassing - Individuals soliciting door to door for political or religious reasons do not need a permit from the Village. Mail Ballot Applications - Residents have called the Village Clerk's Office regarding the legitimacy of a political mailing that included a postcard to request a mail ballot. The instructions were to send the postcard to a local P.O. Box or Elk Grove mailing address for the March 17, 2020 Primary Election. The Cook County Clerk's Office told the Village Clerk today that they do not authorize third party mailings and encourage the residents to use the Cook County Clerk's website for mail ballot applications. The Village website also has a link to redirect the residents to the Cook County Clerk's Office for the application process. Mayor will host a Town Hall Meeting on February 26 at 7:00 p.m. in Council Chambers to give residents a chance to ask questions regarding the recent mailings that have gone out. Presentations Proclamation - Mayor Johnson presented a Proclamation to Heidi Graham, President of the League of Women Voters, congratulating the organization on their 100th Anniversary. Oaths of Office - Mayor Johnson and Fire Chief Rich Mikel delivered the oath of office to Firefighter/Paramedic Daniel Kotowski. Mayor Johnson and Police Chief Chuck Walsh delivered the oath of office to Police Officers Dominic Vitale, Jim Johnson, and David (Jack) Miller. MABAS Awards - Chief Mikel stated that the Mutual Aid Box Alarm System (MABAS) was developed in Elk Grove Village by Captain Don Kuhn back in the 1960's. Today there are 1,246 Fire Departments across the State of Illinois with 102 counties represented in the MABAS system. The territory ranges from Lake Michigan to the Iowa border and Wisconsin down to Kentucky. In May, June and July of 2019, MABAS resources were mobilized under the direction of the Illinois Page 1 of 5 Emergency Management Agency to help with extensive flooding in Southern Illinois and along the Mississippi River. MABAS deployed representatives with water rescue equipment to assist with evaluating the condition of buildings, search for people, evaluate the condition of levies and deliver critical supplies to those only accessible by boat. They also provided relief for those firefighters in Southern Illinois who were personally impacted by the flooding. Chief Mikel presented awards from Illinois MABAS to three Elk Grove firefighters that participated in the relief efforts of the flood operation. Lieutenant Todd Rishling and Firefighter/Paramedic Andrew Laird received the Humanitarian Services Medal and Lieutenant John Fordon received an Oak Leaf Cluster to add to his Humanitarian Services Medal that was previously awarded. Trustee Schmidt - The Elk Grove Italian Sister Cities met last night with the students for the 10th Annual Exchange where the Elk Grove students will visit their counterparts in Sicily next month. As a former Scoutmaster for Troop 495, Trustee Schmidt welcomed the scouts to the board meeting. Trustee Prochno - Thank you for taking the time to shovel the sidewalks and driveways during the winter months to help neighbors safely navigate through the neighborhood. The winter Farmers Market is on the 1st and 3rd Saturday of the month at Christus Victor Church on Arlington Heights Road from 8:00 AM to 1:00 PM. A $3,000 donation was made to the Elk Grove Food Pantry last month. Thank you Connie, Jack and Monika Groat for everything you do for the Farmers Market and the community. Happy Birthday to Trustee Lissner, Trustee Feichter and Mayor Johnson who all celebrated their birthdays in the last two weeks. Trustee Lissner - No Report. Trustee Czarnik - The Frank J. Czarnik/Jim M. Heffern Memorial Scholarship Applications are now available online at Czarnikgolf.com or the Village website. There are eight $1,000 scholarship awards available this year. Applications are due by May 4, 2020. The Elk Grove Rotary Club is having a fundraising event on Thursday, February 20 at the Belvedere Banquets. Raffle tickets are $100, which includes dinner plus two drink tickets and a chance to win $5,000 through a reverse raffle. There will be ten additional opportunities to win prizes worth up to $100 throughout the raffle. A guest ticket is $40, which includes dinner and two drink tickets. Please contact a Rotary member to purchase a ticket. Trustee Feichter - No Report. Trustee Franke - No Report. 5. ACCOUNTS PAYABLE WARRANT: Motion to authorize payment of invoices as shown on the January 31, 2020 Accounts Payable Warrant in the amount of $3,157,054.58. Moved by Trustee Czarnik Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED Motion to authorize payment of invoices as shown on the February 11, 2020 Accounts Payable Warrant in the amount of $2,236,054.17. Moved by Trustee Czarnik Seconded by Trustee Franke AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED 6. CONSENT AGENDA a. Authorization to concur with prior authorization of a request to hold a Public Hearing before the Plan Commission to consider the petition submitted by Elk Grove Automotive Inc. for a Special Use at 2382 United Lane. b. Authorization to award a professional service contract to HR Green of McHenry, IL for Phase III construction engineering services for the Rehabilitation of Landmeier Extension Pond in the amount of $26,496 from the BLF Fund. c. Authorization of the following: • To hold a Public Hearing before the Plan Commission to consider the petition submitted by the Elk Grove Park District for a Special Use Permit to reconstruct the clubhouse and Page 2 of 5 maintenance buildings at Fox Run Golf Links located at 333 Plum Grove Road; and • To waive the filing fee for the Elk Grove Park District in the amount of $150. d. Authorization to approve the second quarter financial report ending October 31, 2019. e. Authorization of a request to increase the contract with Groot Recycling and Waste Services of Elk Grove Village, IL for the 2019 Fall Leaf Disposal contract by $20,000 in a total contract amount of $44,000. f. Authorization of a request to increase the contract with Davis Tree Care and Landscape Inc. of Forest Park, IL for the 2019 Parkway Tree Maintenance by $35,000 for a total contract amount of $148,086.42. g. Authorization of a request to increase the payment to the Illinois State Toll Highway Authority (Illinois Tollway) for improvements as part of the Elmhurst Road and I-90 Interchange Project in the amount of $157,005.32 for a total payment of $229,040.17 from the Business Leaders Fund. h. Authorization to increase a construction contract with Arrow Road Construction Company of Elk Grove Village, IL. for the 2019 Residential Street Resurfacing contract in the amount of $36,739.73 for a total contract amount of $652,528.70. i. Authorization to adopt Ordinance No. 3650 entitled, "AN ORDINANCE AMENDING SECTION 1-12-14:T OF CHAPTER 12 OF TITLE 1 OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE, COOK AND DUPAGE COUNTIES, ILLINOIS PERTAINING TO PENALTIES AND FINES IMPOSED FOR VIOLATIONS OF VEHICLE STANDING, PARKING, OR COMPLIANCE REGULATION VIOLATIONS." j. Authorization to adopt Ordinance No. 3651 entitled, "AN ORDINANCE AMENDING POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE." k. Authorization to adopt Resolution No. 9-20 entitled, "A RESOLUTION AUTHORIZING RELEASE/RETENTION OF EXECUTIVE SESSION MINUTES OF THE VILLAGE OF ELK GROVE VILLAGE FROM JANUARY 2018 THROUGH JUNE 2018." 1. Authorization to adopt Resolution No. 10-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL ESTATE LOCATED AT 1370 LIVELY BOULEVARD." m. Authorization to adopt Resolution No.11-20 entitled, "A RESOLUTION ADOPTING THE OFFICIAL ZONING MAP OF THE VILLAGE OF ELK GROVE VILLAGE AS OF DECEMBER 31, 2019." Mayor asked if there were any questions from the Village Board, staff or the audience on the Consent Agenda items. Motion to approve Consent Agenda items a. through m. Moved by Trustee Franke Seconded by Trustee Lissner AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik NAYS: None MOTION CARRIED 7. REGULAR AGENDA a. Authorization of a request from Edgemark Asset Management, LLC. to install two temporary real estate signs at the Mallard Crossing Shopping Center located adjacent to the intersection of Meacham Road and Nerge Road. Mayor asked if there were any questions from the Village Board, staff or the audience on the temporary signage for the Mallard Crossing Shopping Center. Motion to approve Regular Agenda item a. Moved by Trustee Franke Seconded by Trustee Feichter AYES: Trustees Franke, Lissner, Prochno, Schmidt, Czarnik, Feichter NAYS: None MOTION CARRIED 8. PLAN COMMISSION - Village Manager Rummel - No Report. 9. ZONING BOARD OF APPEALS - Village Manager Rummel - No Report. 10. YOUTH COMMITTEE - Trustee Franke - The Youth Committee Scholarship applications are now available on the Village website and at the local high school counselor offices. There Page 3 of S are seven $1,000 scholarship awards available this year. Applications are due by May 4, 2020. 11. BUSINESS LEADERS FORUM - Trustee Lissner - The Business Leaders Forum visited Harper College on January 30 with a tour and demonstration of their new manufacturing training center. On February 4, the BLF met with ServePro, 91 N. Lively Boulevard. ServePro assists with cleanup efforts after floods and other emergency events. Today, the BLF visited Luxa House, which is a company that makes cabinets and does window installation. In March, a meeting is scheduled with TapeCase,150 Gaylord Street, that makes a variety of tapes and adhesives. Today was the 2nd Makers Wanted workshop at Enclave. The next workshop is scheduled for Wednesday, February 19 along with a Master Class that includes a presentation from Eric Broughton at 6:45 p.m. 12. CABLE TELEVISION COMMITTEE - Trustee Lissner - Comcast will be changing the pricing for three subscription on demand packages: Gaiam TV Fit & Yoga, Gaia and Docurama. 13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - A Caring Place is a respite program available from 9:30 a.m. to 3:00 p.m. on Mondays, Wednesdays and Thursdays at the Christus Victor Church. This is a socialization program for adults. Please call Christus Victor or stop by for more information. 14. INFORMATION COMMITTEE - Trustee Lissner - The February Villager newsletter is now available on the website. The first round of residential water meter post cards was mailed on February 7, and Siemens expects most of the appointments to be scheduled by mid -March. The next Neighborhood Watch meeting is scheduled for March 11 at 6:30 p.m. in Room E. 15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - The Document Destruction and Electronics Recycling Event is scheduled for June 6 and the Paint and Motor Oil Recycling Event is scheduled for June 13. The events will take place at the James Paul Petri Public Works Facility at 450 E. Devon Avenue between the hours of 9:00 a.m. to 12:00 p.m. More information will follow. 16. PARADE COMMITTEE - Trustee Czarnik - The Hometown Parade will take place on September 19 at 2:00 p.m. The theme is "My Favorite Things". Applications are being sent out and are available on the website. The Community Character Coalition is the Grand Marshal of the parade and we want to acknowledge their work in the Village. We are fortunate to have this organization working and representing the residents of Elk Grove. The next Parade meeting is on Monday, March 2, at 5:30 p.m. in Room E of the Charles J. Zettek Municipal Building. 17. PERSONNEL COMMITTEE - Trustee Franke - No Report. 18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - No Report. 19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - Residential water meter upgrade program is underway. The first round of post cards were mailed out on Friday, February 7. The first appointments will likely be scheduled for early to mid -March. 20. AIRPORT UPDATE - Mayor Johnson - No Report. 21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson ➢ July 4 - Chris Daughtry (Rotary Green) ➢ July 14 - KC and the Sunshine Band (Town Center) ➢ July 21- Bret Michaels (Town Center) ➢ July 28 - The Beach Boys (Town Center) 22. SPECIAL EVENTS - Mayor Johnson - The next event will be the Memorial Day Celebration. 23. LIQUOR COMMISSION - Mayor Johnson - No Report. 24. REPORT FROM VILLAGE MANAGER - No Report. 25. REPORT FROM VILLAGE CLERK - Early Voting begins on March 2 through March 16 for the March 17, 2020 Primary Election. The hours are posted on the Village website. Please visit the Cook County Clerk website for mail ballot application details. There is also a link on the Village website to redirect the residents to the Cook County Clerk's website. 26. UNFINISHED BUSINESS - No Report. 27. NEW BUSINESS - Trustee Feichter will be meeting with the Senior Center on February 25 regarding recycling. Page 4 of 5 28. PUBLIC COMMENT - 8:17 P.M. - No Comments. 29. ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:19 P.M. Moved by Trustee Czarnik Seconded by Trustee Feichter AYES: Trustees Lissner, Prochno, Schmidt, Czarnik, Feichter, Franke NAYS: None. MOTION CARRIED Mayor Craig B. Johnson Loretta M. Murphy, Village Clerk Page 5 of 5