HomeMy WebLinkAboutAGENDA - 02/25/2020 - Village Board Agenda/AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
February 25, 2020
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR LEANDRO NOGUEIRA, VILLAGE POINT CHURCH)
3. APPROVAL OF MINUTES OF FEBRUARY 11, 2020
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: FEBRUARY 25, 2020 $ 401,032.84
6. CONSENT AGENDA
a. Consideration to renew a professional service contract to Lauterbach & Amen, LLP of
Naperville, IL to perform the Village's annual audit in an amount not to exceed $36,050.
(This renewal extends the contract with Lauterbach & Amen, LLP to audit the financial
statements for the fiscal year ending April 30, 2020 with the option to renew for one
additional year.
(This fourth year represents a 1.8% increase from the previous year.
(Lauterbach & Amen, LLP audits many municipalities with personnel specializing in
governmental accounting. They have demonstrated their commitment by providing a high
level of quality service with technically competent personnel.
(Their expertise is critical for the adoption of new accounting pronouncements issued by
the Governmental Accounting Standards Board (GASB).
(Adequate funds are budgeted in the FY 2020-21 budget.
(The Library will retain the same auditor as the Village under a separate contract.
(The Director of Finance recommends approval.)
b. Consideration to award a professional services contract to Gallagher Bassett of Rolling
Meadows, IL to administer the workers' compensation claims in the amount of $40,295.
(A proposal was solicited from Gallagher Bassett for the administration of the workers'
compensation claims which include: claim review and reporting, utilization reviews,
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correspondence with the injured employee, correspondence and follow up with medical
professionals, and annual filing of mandated Medicare report.
(The Director of Finance recommends approval.)
c. Consideration of a request to extend a landscape services contract to Fleck's Landscaping
of Wheeling, IL for one additional year for the 2020 Turf and Landscape Bed Maintenance
- Business Park contract in the amount of $126,102.91 from the Business Leaders Fund.
(On February 24, 2015, the Village Board awarded a contract to Fleck's Landscaping of
Wheeling, IL for the Turf and Landscape Bed Maintenance - Business Park contract.
(Fleck's Landscaping performed satisfactorily throughout the first five years of the
contract.
(The one-year contract extension period is from March 1, 2020 through February 28,
2021.
(The contract amount reflects a 2.2% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
d. Consideration of a request to extend a landscape services contract with Sebert
Landscaping of Elk Grove Village, IL for one additional year for the 2020 Turf and
Landscape Bed Maintenance - Residential contract in the amount of $180,863.90.
(On February 24, 2015, the Village Board awarded a contract to Sebert Landscaping of
Elk Grove Village, IL for the Turf and Landscape Bed Maintenance - Residential.
(The original term of the contract was from March 1, 2015 through February 28, 2016,
with the option of four (4) annual renewals through February 28, 2020.
(Sebert Landscaping performed satisfactorily throughout the first five years of the
contract.
(The one-year contract extension period is from March 1, 2020 through February 28,
2021.
(The contract amount reflects 2.2% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
e. Consideration to concur with prior authorization of a request to hold a Public Hearing
before the Plan Commission to consider the petition submitted by Shapra Group II, LLC
for a variation from the required parking in the B-2 Business District at 25 Innovation
Drive.
(Shapra Group II, LLC is seeking a variation from the required parking for a hotel
development at 25 Innovation Drive.
(The Public Hearing has been scheduled for Monday, March 9, 2020 with Village Board
concurrence.)
f. Consideration of a request from the Rotary Club of Elk Grove Village for the following:
• To authorize a $22,000 contribution to the 2020 RotaryFest event that takes place
from June 17, 2020 through June 21, 2020;
• To authorize the Rotary Club to host a fireworks display on Saturday, June 20,
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2020;
• To waive the fee for a temporary Class A liquor license ($2,900), a carnival license
($500), and a food caterer's license fee ($100) for a total amount of $3,500; and
• To waive the permit fee for the use of a fire hydrant for non -firefighting purposes
in the amount of $75.
(The fees requested to be waived are for the Class A liquor license ($2,900), a carnival
license ($500), a food caterer's license ($100), and fire hydrant deposit and connection
($75).
(It has been past practice of the Village Board to approve these requests for the annual
RotaryFest event. The Village provides street sweeping services for the parking lots
utilized by the Rotary Club at the conclusion of the RotaryFest.
(Adequate funds have been budgeted and are available for this purpose.)
g. Consideration to adopt Ordinance No. 3652 amending Section 7-2-10 of the Village Code
regarding backflow prevention.
(The Illinois Plumbing Code, 77 Ill. Adm. Code 890.Subpart I, requires protection of the
potable water system from contamination due to backflow or backsiphonage of
contaminants through the water service connection; and
(The Illinois Environmental Protection Agency, 35 Ill. Adm. Code 607.104, et seq.
requires an active program of cross -connection control which will prevent the
contamination of all potable water supply systems; and
(In order to accomplish these goals, it is necessary to introduce restrictions that describe in
detail specific procedures and requirements for cross -connection control.
(The Director of Public Works recommends approval.)
h. Consideration to adopt Resolution No. 12-20 authorizing the continued participation in
the Northern Illinois Municipal Electric Cooperative (NIMEC) and authorizing the Village
Manager to approve a contract with the lowest cost electricity provider.
(The Village has used the Northern Illinois Municipal Electric Cooperative (NIMEC)
since2008 to jointly purchase electricity from a third -party vendor in response to the
deregulation of this industry in the State of Illinois.
(NIMEC is preparing to seek competitive pricing in March 2020 for electrical purchase at
these locations.
(Similar to previous years, the Village is required to accept the market -price bid by the end
of the business day.
(The Director of Public Works Recommends Approval.)
i. Consideration to concur with prior Village Board authorization to adopt Resolution No.
13-20 providing for direction to the Cook County Zoning Board of Appeals opposing
variation requests for property located at 2545 Landmeier Road, Elk Grove Village,
Illinois 60007.
(On February 5, 2020 the Cook County Zoning Board of Appeals held a public hearing to
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consider multiple fence variation requests from GISS Inc. for the property located at 2545
Landmeier Road.
(Elk Grove Village abuts the subject property on the west, east and south sides and
opposes the variation requests due to the potential adverse effect on adjacent properties
and roadways.
(The Village must adopt a Resolution, per the Cook County Zoning Ordinance, to oppose
the variation requests.)
7. REGULAR AGENDA
a. Consideration of a request from Brixmor Property Group of Chicago, IL to install a
temporary leasing sign at the Elk Grove Town Center.
(Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign
permits in the B-5 Town Center Shopping District to be reviewed and approved by the
Mayor and Board of Trustees.
(Brixmor Property Group has requested approval to install a temporary leasing sign
adjacent to the north Town Center entrance on Arlington Heights Road.
(The temporary leasing sign will meet the allowable area permitted by the Village's Sign
Ordinance.
(The Director of Community Development recommends approval.)
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 20-1 - A Public Hearing for a Special Use Permit to operate an Automobile
Repair Garage in.an I-2 Industrial Zoning District at property located at 2382 United
Lane. (PH 02-24-2020)
b. A request for a Public Hearing for the petition submitted by Welbiz IV Elk Grove 1463
LLC for a Special Use Permit for the operation of a truck and trailer repair shop at 1463
Lunt Avenue. (The Public Hearing date has not yet been established.)
c. A request for a Public Hearing to consider the petition submitted by the Elk Grove Park
District for a Special Use Permit to reconstruct the clubhouse and maintenance buildings
at Fox Run Golf Links located at 333 Plum Grove Road. (The Public Hearing date has
not yet been established.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
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13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
February 25, 2020
7:00 PM
6. CONSENT AGENDA
j. Consideration to adopt Ordinance No. 3653 amending Section 3-3-7, Number of Licenses
of the Village Code by increasing the number of Class "A" Liquor Licenses.
(This Ordinance increases Class "A" Liquor Licenses from thirty-four (34) to thirty-six
(36).)
k. Consideration to adopt Resolution No. 14-20 authorizing the Mayor and Village Clerk to
execute a Second Extended, Amended and Restated Water Supply Agreement between the
Northwest Suburban Municipal Joint Action Water Agency (NSMJAWA) and the Village
of Elk Grove Village.
(The restated agreement will allow each municipal member of JAWA to immediately save
at least $214,000 by authorizing limited Trustee accounts for an upcoming bond issuance
required to pay the Tollway for the new 90" watermain the Tollway installed as part of the
Jane Addams Tollway widening project.
(The JAWA Attorney prepared the necessary documents and the Village Attorney has
reviewed and finds it acceptable.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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