HomeMy WebLinkAboutAGENDA - 03/10/2020 - Village Board Agenda/AddendumAGENDA
REGULAR VILLAGE BOARD MEETING
March 10, 2020
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR STEFAN POTUZNIK, CHRISTUS VICTOR LUTHERAN CHURCH)
3. APPROVAL OF MINUTES OF FEBRUARY 25, 2020
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: FEBRUARY 29, 2020 $1,725,879.67
MARCH 10, 2020 $ 662,958.90
6. CONSENT AGENDA
a. Consideration to reschedule the Tuesday, July 14, 2020 regular Village Board Meeting at
5:00 p.m. to Tuesday, July 7, 2020 at 7:00 p.m.
(Due to scheduling conflicts, the Village Board Meeting will be rescheduled to Tuesday,
July 7, 2020 at 7:00 p.m.)
b. Consideration of a request from Crosspoint Bible Church (10 King Street) to waive permit
fees for fence repairs in the amount of $53.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
c. Consideration to authorize a contract with Simple Recycling LLC of Solon, OH to
establish a curbside residential collection program for soft recyclables.
(This topic was discussed at the December 10, 2019 Committee of the Whole meeting.
(This contract provides for the establishment of a residential soft recycling program for
single-family homes with curbside waste service.
(The soft recycling program will offer residents the ability to recycle clothing, accessories
and other small household goods which cannot be disposed of through the existing
curbside recycling program.
(Simply Recycling LLC will work with the Village's existing waste hauler to establish a
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collection system to notify them when materials have been placed out for recycling.
(Once this system is finalized, Simple Recycling will prepare and send materials to all
eligible households explaining the types of materials accepted through the program and
with information on how to participate.
(The initial term of the contract is for 5 years and it provides for four additional 5-year
terms.
(This program is provided at no cost to the residents of the Village.)
d. Consideration of a request to renew a maintenance contract to TNT Landscape
Construction, Inc. of Elgin, IL for the 2020 Parkway Restoration - Sod contract in the
amount of $44,124.85 from the General and Water & Sewer Funds.
(On September 24, 2019, the Village Board awarded a contract to TNT Landscape
Construction, Inc. of Elgin, IL for the Parkway Restoration - Sod contract.
(The contract provided for an option of four (4) additional renewals through March 31,
2024.
(TNT Landscape Construction, Inc. has performed satisfactorily throughout the first year
of the contract.
(The contract period is from April 1, 2020 through March 31, 2021.
(The contract amount reflects a 2.2% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
Consideration to award a professional service contract to Ayers Associates Inc. of
Madison, WI for aerial orthophotography and planimetric mapping updates as part of the
GIS Consortium purchasing agreement in the amount of $49,922 from the Water/Sewer
Fund.
(Elk Grove Village has been a member of the GIS Consortium since 2008.
(The GIS Consortium (GISC) is a group of local communities that have worked together to
develop a cost-effective solution for implementing geographic information systems (GIS)
and related technologies.
(One of those cost-effective solutions is to purchase aerial photography/mapping in bulk
through the Consortium's 34 municipalities.
(The GIS Consortium Board of Directors appointed a Base Mapping Committee to initiate
a selection process for a photogrammetric mapping consultant, and Ayers Associates was
the selected vendor.
(As part of the pricing agreement, Ayers Associates uses economies of scale to provide
their services at a reduced price.
(As part of this year's mapping program, Ayers Associates will produce updated aerial
imagery of the Village and perform planimetric imagery updates within the Elk Grove
Village community.
(The Director of Public Works recommends approval.)
f. Consideration to adopt Resolution No. 15-20 authorizing the Mayor and Village Clerk to
execute an agreement for the Village of Elk Grove Village to enter into a mutual aid
agreement with the Illinois Public Works Mutual Aid Network (IPWMAN).
(The Illinois Public Works Mutual Aid Network (IPWMAN) was founded in 2009.
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(IPWMAN is a statewide network for Public Works Departments to coordinate outside
assistance for municipalities affected by an emergency.
(IPWMAN was modeled after, and developed with assistance from representatives in, other
first responder networks such as the Mutual Aid Box Alarm System (MABAS) and the
Illinois Law Enforcement Alarms System (ILEAS). Since 2009,
(IPWMAN's membership has over 250 agencies.
(IPWMAN provides the Village the opportunity to give or receive resources, including
personnel and equipment, access to a network of responding agencies, and access to a
state-wide network of aid during emergencies, when local resources could become
overwhelmed or not available all together.
(The mutual aid agreement does not obligate the Village to respond, nor does it require an
explanation as to why it chose not to respond to a request for assistance.
(The Director of Public Works recommends approval.)
g. Consideration to adopt Resolution No. 16-20 authorizing execution of a Letter of
Commitment with the Northwest Community EMS System confirming the Elk Grove
Village Fire Department as a participating EMS transport vehicle provider in the
Northwest Community EMS System.
(The Illinois Department of Public Health (IDPH) licenses all Emergency Medical
Services provider agencies and their transport and non -transport vehicles.
(The Elk Grove Village Fire Department is a licensed publicly operated emergency
transportation provider in Illinois.
(The Illinois Emergency Medical Systems (EMS) Act approves EMS systems based on
geographical location. Each system is led by a hospital designated as the resource hospital,
under which all other hospitals in the system must operate.
(The Elk Grove Village of Elk Grove Fire Department is a member of the Northwest
Community Hospital EMS System. Northwest Community Hospital is the resource
hospital.
(The Letter of Commitment affirms the Fire Department's commitment to following the
practices and procedures established by the Northwest Community Hospital EMS System.
(This replaces Resolution No. 68-82, which is no longer applicable.
(The Fire Chief recommends formal acknowledgement of this Letter of Commitment.)
7. REGULAR AGENDA
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 20-1 - A Public Hearing for a Special Use Permit to operate an Automobile
Repair Garage in an I-2 Industrial Zoning District at property located at 2382 United
Lane. (PH 02-24-2020)
b. PC Docket 20-2 - A Public Hearing for requested variations from the Zoning Ordinance in
a B-2 Business District for property located at 25 Innovation Drive. (PH 03-16-2020)
c. A request for a Public Hearing for the petition submitted by Welbiz IV Elk Grove 1463
LLC for a Special Use Permit for the operation of a truck and trailer repair shop at 1463
Lunt Avenue. (The Public Hearing date has not yet been established.)
d. A request for a Public Hearing to consider the petition submitted by the Elk Grove Park
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District for a Special Use Permit to reconstruct the clubhouse and maintenance buildings
at Fox Run Golf Links located at 333 Plum Grove Road. (The Public Hearing date has not
yet been established.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
27. NEW BUSINESS
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28. PUBLIC COMMENT
29. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
March 10, 2020
7:00 PM
6. CONSENT AGENDA
h. Consideration to adopt Resolution No. 17-20 authorizing the Mayor and Village Clerk to
execute a Development and Operating Agreement for a Craft Grow Facility between the
Village of Elk Grove Village and Alpha Consulting Group.
(On June 25, 2019, the Illinois Legislature enacted the Cannabis and Regulation and Tax
Act. The Act authorizes the State the right to grant a license ("License") for Craft
Growing (Section 30-5(a)) where cannabis can be grown for sale or distribution to an
approved cultivation center, craft grower, infuser organization, dispensing organization, or
as otherwise authorized by the Act.
(The Act authorizes the State the right to grant up to 60 licenses for craft grow facilities.
(The Development and Operating Agreement stipulate the conditions and requirements for
the operation of a craft grow facility.
(The Elk Grove Village Business Park is a desirable location due to distances from
residential zoned properties, schools, and daycare facilities, as well as its access to
properly sized industrial facilities and transportation networks.)
i. Consideration to adopt Resolution No. 18-20 authorizing an advisory referendum
regarding video gaming locations in the Village of Elk Grove.
(This advisory referendum is for the Tuesday, November 3, 2020 Presidential
General Election Ballot.)
j. Consideration to adopt Resolution No. 19-20 authorizing an advisory referendum regarding
the sale of adult use "recreational cannabis" (marijuana) within guidelines established by
the State of Illinois and the Village of Elk Grove.
(This advisory referendum is for the Tuesday, November 3, 2020 Presidential
General Election Ballot.)
k. Consideration to adopt Resolution No. 20-20 authorizing an advisory referendum
regarding the upcoming residential waste and recycling agreement in the Village of Elk
Grove.
(This advisory referendum is for the Tuesday, November 3, 2020 Presidential
General Election Ballot.)
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In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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