HomeMy WebLinkAboutAGENDA - 04/14/2020 - Village Board AgendaAGENDA
REGULAR VILLAGE BOARD MEETING
April 14, 2020
7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
INVOCATION
3. APPROVAL OF MINUTES OF MARCH 10, 2020
4. MAYOR & BOARD OF TRUSTEES' REPORT
5. ACCOUNTS PAYABLE WARRANT: MARCH 24, 2020 $ 848,499.44
MARCH 31, 2020 $2,550,341.20
APRIL 14, 2020 $ 761,639.20
6. CONSENT AGENDA
a. Consideration to concur with prior Village Board authorization to approve the Elk Grove
Village Coronavirus Relief Package Proclamation to provide economic assistance to Elk
Grove Village residential and commercial residents that have been severely affected by the
nationwide COVID-19 Pandemic.
(On March 23, 2020, a proclamation was executed with prior authorization from the
Village Board to offer financial relief to the Elk Grove Village community being
severely affected from the nationwide COVID-19 Pandemic.
(Pursuant to Governor Pritzker's Executive Order on March 20, 2020, all non -essential
business and operations were ordered to cease by 5:00 p.m. on Saturday, March 21, 2020.
(The Village Board understands the hardship placed on the residents and local businesses
and acted to ease the financial burden and stress on the community.
(The relief package provides a $200 credit on utility bills for all households and waives
annual business license fees due June 1, 2020.)
b. Consideration of a request from Village Point Church, 801 Beisner Road, to waive permit
fees for parking lot maintenance work in the amount of $120.
(It has been past practice of the Village Board to grant fee waivers for governmental and
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non-profit organizations.
(The Director of Community Development recommends approval.)
c. Consideration of a request from the Kenneth Young Center, 1001 Rohlwing Road, to
waive permit fees for an interior alteration in the amount of $330.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
d. Consideration of a request from the Elk Grove Park District to waive permit fees for
parking lot maintenance at Audubon Park, 300 E. Elk Grove Boulevard, in the amount of
$808.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
e. Consideration to award a contract with Multisystem Management Company of Chicago,
IL for the Cleaning and Custodial Services contract in the amount of $33,290 from the
General Fund.
(On Thursday, April 2, 2020, the Village opened sealed bids for Cleaning and Custodial
Services contract. Seven (7) contractors obtained bids and four (4) bids were submitted.
(This contract provides for routine cleaning services at the Charles J Zettek Municipal
Building.
(The initial term of the contract is from May 1, 2020 through April 30, 2021, with the
option of four (4) annual renewals in one-year increments through April 30, 2025.
(The lowest responsive and responsible bid was received from Multisystem Management
Company of Chicago, IL in the amount $33,290.
(Funds for the project have been allocated in the Public Works General Fund.
(The Director of Public Works recommends approval.)
f. Consideration to award a professional services contract to Rebechini Studios, Inc. of Elk
Grove Village, IL for the construction and installation of a custom, decorative community
installation for the Village Green in an amount not to exceed $33,666 from the General
Fund.
(Rebechini Studios has been commissioned to design, construct and install a custom,
decorative community installation for the Village Green.
(It is anticipated that the project will be completed prior to this year's summer concerts.)
g. Consideration to concur with prior Village Board authorization to waive the formal
bidding process and award a purchase contract to Doty & Sons Concrete Products, Inc. of
Sycamore, IL for the purchase of the concrete safety bollards for Rotary Green in the
amount of $38,091.68.
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(The company that will be supplying the concrete safety bollards for the Rotary Green
project has stated that they have a lead time of 10-12 weeks for an order of this size.
(In order to complete the work and installation before the July 4th concerts, the Village
needed to get its order in to the manufacturer in advance.
(This work is being done in conjunction with the larger project related to the expansion of
the Rotary Green parking lot.
(With the Village direct purchasing this product now, we will save approximately one (1)
month by advancing purchasing instead of waiting for the contractor to make this
purchase.
(The request to waive the formal bidding process related to the fact that Doty is a local
supplier of the product, they will provide a customizable bollard, and their staff is still
working. In addition, the only other suppliers we were able to find when doing the initial
bollard research had standard bollards (color, style, size, etc.), and were not able to make a
custom bollard in such a relatively small quantity. Moreover, Doty has been extremely
responsive throughout the entire process.
(The Deputy Village Manager recommends approval.)
h. Consideration to renew a purchase contract with C.C. Carthage, Inc. of Lake Zurich, IL to
Furnish and Deliver Sand and Gravel in the amount of $39,234.07 from the General Fund
and the Water -Sewer Fund.
(On May 24, 2016, the Village Board awarded a contract with C.C. Carthage, Inc. of Lake
Zurich, IL to Furnish and Deliver Sand and Gravel.
(The contract provided for an option of four (4) additional renewals through April 30,
2021.
(C.C. Carthage performed satisfactorily throughout the first three years of the contract.
(The contract period is from May 1, 2020 through April 30, 2021.
(The contract amount reflects a 2.2% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
i. Consideration to increase the Green Fund in the amount of $40,000 for FY19-2020 to
reflect higher than expected prior year true -up costs related to Solid Waste Agency of
Northern Cook County operations and maintenance.
(Beginning with the service of month of January and through April, SWANCC captured
true -up costs related to operations and maintenance from Fiscal Year 2019 in additional to
regular monthly service costs. The additional costs were higher than expected and totaled
approximately $120,000.
(The Director of Finance recommends approval.)
j. Consideration to award a professional service contract to Aquify - an Exelon Company of
Chicago, IL, for continuous water main leak detection monitoring and analytic data
services to early detect water leaks in our distribution system for the amount of $41,820
from the Water & Sewer Fund.
(A proposal was solicited for a professional service contract to Aquify - an Exelon
Company of Chicago, IL, for continuous water main leak detection monitoring and analytic
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date services to early detect water leaks in our distribution system.
(This service will provide a turn -key monitoring and analytic service that will make data -
driven decisions in order to find small water leaks in our system before they become larger
and more costly.
(The Director of Public Works recommends approval.)
k. Consideration to award a professional service contract to Engineering Enterprises, Inc. of
Sugar Grove, IL, for design engineering services to install 800 feet of 12-inch water main
located south of Biesterfield Road along an IDOT owned access road for the amount of
$45,438.00 from the Water & Sewer Fund.
(A proposal was solicited from Engineering Enterprises, Inc. (EEI) of Sugar Grove, IL for
design engineering services to install 800 feet of 12-inch water main located south of
Biesterfield Road along an IDOT owned access road.
(This project will abandon an aging dead end water main located inside the Forest Preserve
District of Cook County and improve water quality by installing 800 feet of new water
main south of Biesterfield along an IDOT owned access road.
(EEI will provide various preliminary engineering services like property surveys
laboratory test, permitting, and preparation of bid documents.
(The Director of Public Works recommends approval.)
1. Consideration to award a construction contract to the lowest responsive and responsible
bidder, Strada Construction Company, Inc. of Addison, IL for the 2020 Private
Participation Concrete Replacement Program (PPCRP) in the amount of $75,355 from the
General Fund.
(On Tuesday, March 17, 2020, the Village opened sealed bids for the 2020 Private
Participation Concrete Replacement Program (PPCRP) project. A total of three (3)
contractors obtained bid documents, with three (3) bids submitted.
(The lowest responsive and responsible bid was received from Strada Construction
Company, Inc. of Addison, IL in the amount of $78,355.00.
(Adequate funds are available in the General Fund.
(The Director of Community Development recommends approval.)
m. Consideration to award a professional service contract with Advanced Automation &
Controls, Inc. of McHenry, IL to provide the necessary professional services for upgrades
to the Village's Supervisory Control and Data Acquisition (SCADA) system, upgrades to
include 9 Programmable Logics Controller (PLC) and 34 Orbit Radios with ethernet
switches in an amount not to exceed $90,445 from the Water & Sewer Fund.
(Advanced Automation & Controls, Inc. of McHenry, IL, submitted a proposal to provide
the necessary professional services for upgrades of the Village's Supervisory Control and
Data Acquisition (SCADA) system upgrades include 9 Programmable Logics Controller
(PLC) and 34 Orbit Radios with ethernet switches.
(Advanced Automation & Controls, Inc. has successfully completed SCADA system
audits, PLC upgrades, and radio upgrades for other Chicago area municipalities, including
Naperville, IL.
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(Adequate funds are available in the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
n. Consideration to approve the Liability Insurance Premium for Fiscal Year 2020-21
submitted by Arthur J. Gallagher Risk Management Services at a premium level of
$97,469 with Safety National for Worker's Compensation Excess coverage.
(This year's total premium renewal represents coverage for the sole remaining insurance
policy not covered by the Suburban Liability Insurance Pool or on a calendar year basis
policy period.
(The proposed Worker's Compensation Excess coverage is active through April 30, 2021.
(The Director of Finance recommends approval.)
o. Consideration to concur with prior Village Board authorization and award a contract for
furnishing Hot -Mix Asphalt Materials with Builders Asphalt, LLC of Hillside, IL for the
2020 MFT Hot -Mix Asphalt Material Purchase Contract in the amount of $98,500 from
the Motor Fuel Tax Fund (MFT) and the Water & Sewer Fund.
(On Thursday, March 12, 2020 the Village opened sealed bids for the 2020 MFT Hot Mix
Asphalt Material Purchase Contract.
(The lowest responsive and responsible bid adjusted for mileage cost was received from
Builders Asphalt, LLC.
(Funds for the project have been allocated in the MFT and the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
p. Consideration to renew a maintenance service contract with Lyons Electric Company, Inc.
of LaGrange, IL for the Residential Street Light Maintenance contract in the amount of
$100,587.33.
(On April 23, 2019 the Village Board awarded a contract to Lyons Electric Company, Inc.
of LaGrange, IL for the Residential Street Light Maintenance contract.
(The contract provided the option of four (4) annual renewals through April 30, 2024.
(Lyons Electric Company has performed satisfactorily throughout the contract.
(The contract period is from May 1, 2020 through April 30, 2021.
(The contract amount reflects a 2.2% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
q. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Nettle Creek Nursery, Inc. of Morris, IL for the Landmeier Road Pond
Beautification project in the amount of $105,523 from the Busse -Elmhurst TIF Fund.
(On Monday, March 30, 2020, the Village opened sealed bids for the Landmeier Road
Pond Beautification project.
(The project consists of pond clearing and the installation of landscape material, furnishing
and placing limestone outcropping, placing on -site boulders, native seed and planting, new
sidewalk and landscape restoration.
(A total of four (4) contractors obtained contract documents, with four (4) submitting bids.
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(The lowest bid was received from Nettle Creek Nursery, Inc. of Morris, IL in the amount
of $105,523.
(Adequate funds are available in the Busse -Elmhurst TIF Fund.
(The Director of Public Works recommends approval.)
Consideration to renew a maintenance contract with Davis Tree Care and Landscape Inc.
of Forest Park, IL for the Parkway Tree Maintenance Program contract in the amount of
$115,574.32.
(On April 24, 2018, the Village Board awarded a contract with Davis Tree Care and
Landscaping Inc., of Forest Park, IL for the Parkway Tree Maintenance Program contract.
(The contract provided for an option of four (4) additional renewals through April 30,
2023.
(Davis Tree Care and Landscaping Inc. has performed satisfactorily throughout the first
two years of the contract.
(The contract period is from May 1, 2020 through April 30, 2021
(The contract amount reflects a 2.2% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
s. Consideration to award a professional service contract to Red Caffeine, Inc. of Lombard,
IL to continue implementation of the Beyond Business Friendly marketing campaign in
total contract amount not to exceed $150,380.00 funded through the Business Leaders
From Fund.
(Red Caffeine was awarded the contract to develop the Beyond Business Friendly
marketing campaign beginning in 2013.
(The goal of the plan is to create awareness around the Village's brand image, Beyond
Business Friendly. The campaign targets various audiences including, current businesses
located in Elk Grove, business looking to relocate to the Village, and real estate
professionals working in the region.
(In 2019, the email and web -driven Beyond Business Friendly campaign reached more
than 120,000 contacts and generated more than two dozen business profiles and podcast
episodes featured on www.egvbizhub.com.
(The Made in Elk Grove Expo generated positive feedback from exhibitors and attendees
with exhibitors reporting 100+ qualified leads gathered at the event. Digital campaigns
promoting Expo generated 25,000 impressions across the region.
(The Strictly Business podcast had more than 2,200 listens in 2019 and more than 7,000
listens since the podcast launch.
(The marketing tools and infrastructure developed as part of this campaign were also used
to support Business Leaders Forum, Makers Wanted, and other key community initiatives.
(Special focus for the new campaign will be to use many of our existing assets and
databases to help companies recover from the Coronavirus pandemic.
(At this time, the proposal is to approve the continuation of Beyond Business Friendly
marketing plan for the 2021 fiscal year under the direction of Red Caffeine at a cost of
$150,380.00.
(The Director of Business Development recommends approval.)
t. Consideration to renew a maintenance contract with Lyons Electric Company, Inc. of
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LaGrange, IL for the annual Arterial & Business Park Street Light Maintenance Contract
in the amount of $150,562.68 from the BLF Fund.
(On April 11, 2017 the Village Board awarded a contract to Lyons Electric Company, Inc.
of LaGrange, IL for the Arterial & Business Park Street Light Maintenance contract.
(The contract provided the option of four (4) annual renewals through April 30, 2022.
(Lyons Electric Company has performed satisfactorily throughout the contract.
(The contract period is from May 1, 2020 through April 30, 2021.
(The contract amount reflects a 2.2% increase over the previous year's contract.
(The Director of Public Works recommends approval.)
u. Consideration to award a purchase contract to Cartegraph Systems, LLC of Dubuque, IA
for the service installation and software purchase of the Cartegraph OMS (Operations
Management System) in the amount not to exceed $160,213.51 from the Public Work
General and Water & Sewer Funds.
(An RFP was distributed in the fall for a new Public Works Work Order / Asset
Management Software solution. Four (4) responses were received and all vendors gave
demonstrations of their products.
(Following the demonstrations, the selection committee determined Cartegraph Systems,
LLC and their Cartegraph OMS (Operations Management System) software to be the best
fit for the organization.
(Implementation of this product will improve the Public Works Department's customer
service, increase employee productivity and provide for more accurate budgeting in future
years.
(This software will require two years to fully implement.
(Funds have been budgeted in the Public Works General Fund (50%) and Water & Sewer
Fund (50%).
(The Director of Public Works recommends approval.)
v. Consideration to award a professional service contract to Engineering Enterprises, Inc. of
Sugar Grove, IL for the construction engineering services for the Vermont Drive and
Gibson Drive Roadway Improvements project in the amount to not exceed $166,122 from
the Capital Projects Fund.
(Engineering Enterprises, Inc. submitted a proposal to provide the necessary construction
engineering services for the Vermont Drive and Gibson Drive Roadway Improvements
project.
(Engineering Enterprises, Inc. has successfully completed construction supervision similar
in scope of project for several other communities in the Chicagoland, and are
knowledgeable in Federal, State and Village standards.
(Adequate funds are available in the Capital Projects Fund.
(The Director of Public Works recommends approval.)
w. Consideration to award a construction contract with Strada Construction Company of
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Addison, IL for the 2020 Village -Wide Concrete Replacement Program in the amount not
to exceed $173,200.
(On Monday, March 16, 2020, the Village opened sealed bids for the 2020 Village -Wide
Concrete Replacement Program.
(The lowest responsive and responsible bid was received from Strada Construction
Company of Addison, IL.
(It is recommended that the 2020 Village Wide Concrete Replacement Contract be
awarded to Strada Construction Company in the amount not to exceed $173,200.
(Appropriated funds for the project are available in the MFT and Capital Project Fund.
(The Director of Public Works has recommended approval.)
x. Consideration to award a professional service contract to the lowest responsive and
responsible bidder Marc Kresmery Construction LLC, Inc. of Elgin, IL for the Landmeier
Storm Lift Station Rehabilitation project in the amount of $189,720 from the Busse -
Elmhurst TIF Fund.
(On Monday, March 30, 2020, the Village opened sealed bids for the rehabilitation of the
Landmeier Lift Station Rehabilitation project.
(The project includes installation of a floating fountain, removal and replacement of
precast concrete wet well, valve vault and concrete pipe, removal of existing and
installation of replacement materials including submersible waste water pumps, hatches,
control panel, electrical equipment, electrical conduit, discharge piping, valves, and bypass
pumping during construction.
(A total of six (6) contractors obtained contract documents, with three (3) submitting bids.
(The lowest responsive and responsible bid was received from Marc Kresmery
Construction LLC, Inc. of Elgin, IL in the amount of $189,720.
(Adequate funds are available in the Busse -Elmhurst TIF Fund.
(The Director of Public Works recommends approval.)
y. Consideration to renew a purchase contract with Gas Depot of Morton Grove, IL for the
annual Gasoline and Diesel Fuel Supply Contract in an amount not to exceed $351,637.
(On April 9, 2019, the Village Board awarded a contract to Gas Depot of Morton Grove,
IL for the annual Gasoline and Diesel Fuel Contract.
(The contract provided for an option of four (4) additional renewals through April 30,
2024.
(Avalon Petroleum performed satisfactorily throughout the contract.
(The contract period is from May 1, 2020 through April 30, 2021.
(The contract amount reflects no economic adjustment over the previous year's contract.
(The Director of Public Works recommends approval.)
z. Consideration to award a construction contract to the lowest responsive and responsible
bidder Gerardi Sewer & Water Co. of Addison, IL for the Ridgewood Road and Crest
Avenue Water Main Improvement project in the amount of $979,953.91 from the Water &
Sewer Fund.
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(On Tuesday, March 31, 2020, the Village opened sealed bids for the Ridegwood Road
and Crest Avenue Water Main Improvement project.
(A total of sixteen (16) contractors obtained contract documents, with all sixteen (16)
submitting bids.
(The lowest responsive and responsible bid was received from Gerardi Sewer & Water Co.
of Addison, IL.
(Funds for the project have been allocated in the Water & Sewer Fund.
(The Director of Public Works recommends approval.)
aa. Consideration to award a contract to the lowest responsive and responsible
bidder, Builders Paving, LLC for the 2020 Business Park Street Rehabilitation Project in
the amount of $1,295,800 from the Business Leader Forum and Water & Sewer Funds.
(On Thursday, March 26, 2020, the Village opened sealed bids for the 2020 Business Park
Street Rehabilitation Project.
(Four (4) contractors obtained bid documents and two (2) submitted bids.
(The lowest responsive and responsible bid was received from Builders Paving, LLC of
Hillside, IL.
(The received bid came in ten percent (10%) below budget and with favorable unit
pricing, the ten percent (10%) has been added to the cost to cover additional repairs
needed along these roadways.
(Funds for the project have been allocated in the Business Leader Forum and Water &
Sewer Funds.
(The Director of Public Works recommends approval.)
bb. Consideration to award a construction contract to the lowest responsive and responsible
bidder Builders Paving of Hillside, IL for the Vermont Drive and Gibson Drive Roadway
Improvements project in the amount of $1,442,000 from the Capital Projects Fund.
(On Tuesday, March 31, 2020, the Village opened sealed bids for the Vermont Drive and
Gibson Drive Roadway Improvements project.
(Two (2) contractors obtained bid documents and two (2) submitted bids as shown on the
attached bid tabulation of contractors' bid prices.
(The lowest responsive and responsible bid was received from Builders Paving, LLC of
Hillside, IL.
(Funds for the project have been allocated in the Capital Projects Fund.
(The Director of Public Works recommends approval.)
cc. Consideration to award a professional service contract to Bayless Communications LLC
of Chicago, IL for strategic consulting services to support business retention and
recruitment efforts in an amount not to exceed $54,000 from the Busse -Elmhurst TIF
Fund.
(Last year, the Village engaged Bayless Communications to assist with strategic
communications and public relations consulting services to support ongoing business
retention and recruitment efforts.
(Bayless Communications has provided support in effectively developing and
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implementing communications plans to increase earned media coverage for the Village's
economic development programs and developments.
(This contract provides for a new 12-month contract through March 31, 2021.
(Adequate funds are available in the Busse -Elmhurst TIF Fund.)
dd. Consideration to award a construction contract to the lowest responsive and responsible
bidder, Arrow Road Construction Co. of Elk Grove Village, IL for the 2020 MFT Hot -
Mix Asphalt Resurfacing Contract in the amount of $1,457,995.33 from the Motor Fuel
Tax, Water & Sewer, and General Funds.
(On Thursday, March 26, 2020, the Village opened sealed bids for the 2020 MFT Hot -
Mix Asphalt Resurfacing Contract.
(Five (5) contractors obtained bid documents and two (2) submitted bids.
(The lowest responsive and responsible bid was received from Arrow Road Construction
Co. of Elk Grove Village, IL.
(Funds for the project have been allocated in the Motor Fuel Tax, Water & Sewer, and
General Funds.
(The Director of Public Works recommends approval.)
ee. Consideration to award a professional services contract to Nicholas & Associates, Inc. of
Mt. Prospect, IL to act as Construction Manager and Constructor for design, architectural
drawings, trade bidding, permitting, supervision of demolition & construction, and
administration of trade packages for renovations at Fire Station 7 (101 Biesterfield
Road) for a total contract amount not to exceed $2,086,238 with $2,021,238 from the
Capital Projects Fund and $ 65,000 from the Foreign Fire Tax Fund, in the amounts
designated as follows:
• 11.50% of the actual construction cost for Construction Management,
Architectural & Engineering services ($197,579); and
• A fixed General Conditions budget ($93,050).
• Administer various construction contracts with the lowest responsive and
responsible bidder in each of eight (8) trade packages ($1,718,074).
• Reimbursable expenses ($77,535).
(This agenda item includes professional services associated with the renovation of Fire
Station 7.
(Nicholas & Associates prepared all of the drawings and bid documents, reviewed the bid
submissions, and is prepared to perform the construction management services.
(The Village Board approved the professional services contract with Nicholas &
Associates at the February 28, 2017 meeting to act as Construction Manager and
Constructor. This represents a project identification exhibit.
(On Friday, April 3, 2020 sealed bids for the renovation of Fire Station 7 were opened.
The bid document consisted of 8 packages for various trades and several alternatives.
(Nicholas & Associates, the Village's Construction Manager have reviewed the bids and
reviewed the scope with the lowest responsive and responsible bidder for each of the trade
packages to ensure the completeness of the bids and recommends awards to the lowest
bidders.
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(Village Staff has reviewed the bids and alternates and concurs with Nicholas &
Associates recommendations to award to each of the low bidders in the respective trade
packages based upon their bid submitted.
(The Fire Chief recommends approval.)
ff. Consideration to concur with prior Village Board authorization to adopt Ordinance No.
3654 to rezone the properties at 20 and 25 Innovation Drive, Elk Grove Village from I-1
Industrial District to B-2 Business District.
(The March 24, 2020 Village Board Meeting was cancelled due to the
Governor's Executive Order requesting the cancellation of all public meetings to avoid the
spreading of the Coronavirus 19 to the community.
(The Village Board authorized the approval of this rezoning ordinance, with formal
approval to appear on the next village board agenda.
(The properties at 20 and 25 Innovation Drive are located at the northwest corner of the
Technology Park, with frontage along Higgins Avenue.
(The Plan Commission held a hearing on the annexation and rezoning of the properties
making up the Elk Grove Technology Park on October 16, 2017.
(The petitions for annexation and rezoning of the Elk Grove Technology Park, which were
considered at this hearing, requested that these two future parcels be zoned B-2.
(The Plan Commission Finding of Fact dated October 26, 2017, recommended the zoning
of these properties as B-2.
(Because the properties which now make up the Elk Grove Technology Park were
annexed as a single parcel, they had to be given a single zoning designation of I-1 until the
Village adopted a Final Plat of Subdivision dividing the property into multiple parcels.
(The Final Plat of Subdivision identified as Elk Grove Technology Park Resubdivision
was approved by the Village Board on April 24, 2018.
(This ordinance will rezone the properties at 20 and 25 Innovation Drive to B-2 Business
District, as requested by the Petitioner and recommended by the Plan Commission.)
gg. Consideration to authorize the Village Manager to execute contracts renewing the
Village's health insurance programs as of May 1, 2020:
• To execute a contract with Blue Cross/Blue Shield to provide medical services
and to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self -
Insured Medical PPO as follows:
Participation Level
Employee Only
Employee Plus One Dependent
Employee Plus Two Dependents
Medicare Supplement Rate
One Person
Two Persons
Monthly Premium Total
$1,011.70
$1,957.08
$2,392.13
$660.14
$1,320.28
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• To execute an agreement with Blue Cross/Blue Shield for claims administration at
a cost of $53.95 per participant, per month;
• To execute a Blue Cross/Blue Shield High Deductible Plan ($1,700) to provide
medical services and to establish the Monthly Premium Rates for the Blue
Cross/Blue Shield Self -Insured Medical PPO as follows:
Participation Level
Employee Only
Employee Plus One Dependent
Employee Plus Two Dependents
Medicare Supplement Rates
One Person
Two Persons
Monthly Premium Total
$812.83
$1,573.72
$1,922.53
$530.96
$1,061.92
• To execute an agreement with Blue Cross/Blue Shield for claims administration at
a cost of $53.95 per participant, per month;
• To execute a Blue Cross/Blue Shield High Deductible Plan ($3,000) to provide
medical services and to establish the Monthly Premium Rates for the Blue
Cross/Blue Shield Self -Insured Medical PPO as follows:
Participation Level
Employee Only
Employee Plus One Dependent
Employee Plus Two Dependents
Medicare Supplement Rates
One Person
Two Persons
Monthly Premium Total
$783.05
$1,516.32
$1,852.22
$511.61
$1,023.22
• To execute an agreement with Blue Cross/Blue Shield for claims administration at
a cost of $53.95 per participant, per month;
• To execute a contract with HMO Illinois to provide base plan HMO medical
benefits at the following monthly rates:
Participation Level
Employee Only
Employee Plus One Dependent
Employee Plus Two Dependents
Medicare Supplement Rates
One Person
Two Persons
Monthly Premium Total
$781.01
$1,512.32
$2,317.53
$629.81
$1,259.62
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• To execute an agreement with Blue Cross/Blue Shield for claims administration at
a cost of $53.95 per participant, per month;
• To execute a contract with The Hartford/Express ScriptsBenistar Fully -Insured
Program to provide base plan Retirement medical benefits at the following
monthly rates by age banded:
Age Banded:
Individual Monthly Premium Total:
65-69
$531.66
70-74
$560.11
75-79
$595.98
80-84
$628.96
85+
$643.90
Age Bracket:
Two Individuals Monthly Premium Total:
65-69
$1,063.32
70-74
$1,120.22
75-79
$1,191.96
80-84
$1,257.92
85+
$1,287.80
*Assumes retiree and spouse in same age banded
To renew a contract with Guardian Dental HMO to provide HMO Dental benefits
at the following monthly premium rates:
Participation Level Monthlv Premium Total
Employee Only $33.27
Employee Plus One Dependent $61.84
Employee Plus Two Dependents $93.08
To establish the following Monthly Premium Rates for the Village's Self -Insured
Dental Plan:
Participation Level Monthlv Premium Total
Employee Only $72.28
Employee Plus One Dependent $151.78
Employee Plus Two Dependent $190.26
• To renew an agreement with HealthSmart (formerly American Administrative
Group) to administer the Village's Self -Insured Dental Plan at a cost not to exceed
$5.50 per participant, and an additional $1.61 per participant for network access
per month, for Dental Claims at $27,473 annually;
• To enter into a new contract with Optum to provide Specific Stop Loss Re -
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Insurance at $36.44 per employee per month for an annualized stop loss cost of
$135,557 at a stop loss level of $500K;
• To renew the Flexible Spending Plan administered by HealthSmart at a cost of
$4.65 per participant, per month, including the debit card fee;
• To renew the COBRA Administration by HealthSmart at a cost of $1.75 per
participant, per month.
• To renew a contract with VSP to provide vision benefits at the following monthly
premium rates (Effective May 1, 2020 — June 30, 2020):
Participation Level Monthly Premium Total
Employee Only $8.60
Employee Plus One Dependent $18.39
Employee Plus Two Dependents $18.39
• To enter into a new contract with VSP through IPBC to provide vision benefits at
the following monthly premium rates (Effective July 1, 2020 — June 30, 2021):
Participation Level Monthly Premium Total
Employee Only $8.06
Employee Plus One Dependent $22.22
Employee Plus Two Dependents $22.22
hh. Consideration to adopt Ordinance No. 3655 authorizing the acquisition through
negotiation or condemnation of certain property located at 1700-1706 Oakton Street
within the Busse/Elmhurst Redevelopment Project Area.
(This Ordinance is a supplement to Ordinance No. 3610 approved on May 14, 2019
restating and reauthorizing the acquisition of property located at 1700-1706 Oakton Street
based on an updated and more comprehensive evaluation of the necessity to acquire the
property.)
ii. Consideration to adopt Ordinance No. 3656 amending Section VIII Screening and Fencing
of the Design Guidelines of the Elk Grove Technology Park by deleting Section
VIII.B.ii.b.
(This ordinance amends the Design Guidelines of the Elk Grove Technology Park by
deleting Section VIII.B.ii.b which prohibits fences in front yards altogether as said section
is contrary to the section which permits such fencing providing that the fences conform to
the decorative conditions set forth therein.)
jj. Consideration of the following items for Fiscal Year 2020-2021:
To authorize a 2.5% market adjustment to non -union step and specific rate plan
positions;
To authorize a 2.5% market adjustment to the merit pay plan positions;
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• To continue the additional open merit pay eligibility features of 0% to 2% merit based
adjustment for open merit employees;
• To adopt Ordinance No. 3657 amending wages by 2.5% for part-time positions of
Custodian, Porter, Health Code Enforcement Officer, Fire Inspector, and Water Meter
Reader; Temporary Part -Time Administrative Interns and Summer Seasonal
Employees third year; Cross -Seasonal Employees and School Crossing Guards of the
Village of Elk Grove Village; and
• To adopt Ordinance No. 3658 amending the Position Classification and Salary
Plans: the Classification Plans: and Salary Range for Merit Pay Plan Positions, Step
Pay Plan Positions, and Specific Pay Plan Positions of the Village Code of the Village
of Elk Grove Village.
(The Ordinances above update salary ordinances for Fiscal Year 2020-2021.
(Ordinance No. 3657 and Ordinance No. 3658 will be available in the Village Clerk's
Office.)
kk. Consideration to adopt Ordinance No. 3659 granting a Special Use permit to Elk Grove
Automotive, Inc. to operate an automobile repair garage in an I-2 Industrial Zoned
District (2382 United Lane).
(This item was discussed at the March 10, 2020 Village Board Meeting and currently
appears under Unfinished Business.)
11. Consideration to adopt Resolution No. 21-20 authorizing the Mayor to execute a Letter
of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended July 27, 2018 for certain real estate
located at 1250-1350 Greenleaf Avenue.
(The Law Offices of Liston & Tsantilis, on behalf of Clear Heights Acquisitions LLC,
DBA Brett Anthony Foods (Applicant) is seeking a Cook County Class 6B property tax
exemption for 1250-1350 Greenleaf Avenue.
(The Applicant intends to purchase the building for its related entity Brett Anthony
Foods, for its operations consisting of food production for grocery stores. The subject
property consists of two buildings: 1250 Greenleaf consists of an estimated 75,000
square foot building. 1350 Greenleaf consists of an estimated 52,580 square foot
building. The subject property will have been vacant for four months at the time of
occupancy.
(The Applicant plans to spend approximately $9,000,000 to connect the two buildings
and to rehabilitate and improve the subject property. These improvements will be done in
three phases. The first phase includes the construction of the link between the two
buildings and demolition of the existing small buildings on the northeast side of the 1250
building and pavement with an expected to cost $3,000,000. Phase two includes major
renovation/rehabilitation work to Brett Anthony Foods current location at 1350
Greenleaf for an expected cost of just under $2,000,000. The final phase of the project is
the renovation of 1250 Greenleaf for approximately $4,000,000.
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(Brett Anthony Foods is currently located at 1350 Greenleaf Avenue in Elk Grove
Village, and is outgrowing their site. Brett Anthony Foods plans to move over part of its
operations to the subject property, while remaining at the 1350 Greenleaf Avenue site.
Currently, Brett Anthony Foods has over 350 employees. As a result, Brett Anthony
Foods plans to add at least 280 full time jobs to the new site within the first 3 years of
operations at the subject property.
(The eligibility requirements for 6B status are new construction, substantial renovation
or buildings that have been vacant for a period of time. This site qualifies as it involves
vacancy for less than twenty-four (24) months with a purchase for value, new
construction, special circumstances, and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%
of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(Upon approval, the Director of Business Development and Marketing will issue a Letter
of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file an
application with Cook County. Final approval is at the discretion of the Village Board
and contingent with the Applicant completing the improvements stated in their
application.
(The Clerk's office is preparing the resolution for the next Village Board Meeting.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
mm. Consideration to adopt Resolution No. 22-20 authorizing the Mayor to execute a Letter
of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended July 27, 2018 for certain real estate
located at 1851 Touhy Avenue.
(The Law Offices of Liston & Tsantilis, on behalf of 1851 Touhy LLC (Applicant) is
seeking a Cook County Class 613 property tax exemption for 1851 Touhy Avenue.
(The Applicant intends to purchase the building for its related entity Kemco Trucking
Inc., for its operations consisting of the warehousing and distribution of products used
for tradeshows. The subject property consists of an estimated 13,500 square foot
building that has been vacant since September 2019.
(The Applicant plans to spend approximately $75,000 to rehabilitate and improve the
subject property. These improvements are as follows: install new security system,
upgrade and paint fagade, seal coat and stripe the parking lot, install structural repairs,
upgrade the property's landscaping plan, install new energy efficient LED lights and
complete other general maintenance.
(Kemco Trucking is currently located at 1810 Estes Avenue in Elk Grove Village, and is
outgrowing their site. Kemco Trucking plans to move over part of its operations to the
subject property, while remaining at the 1810 Estes Avenue site. Currently, Kemco
Trucking has 145 employees. As a result, Kemco Trucking plans to add at least 7-10
jobs to the new site within the first 3 years of operations at the subject property.
(The eligibility requirements for 6B status are new construction, substantial renovation
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or buildings that have been vacant for a period of time. This site qualifies as it involves
vacancy for less twenty-four (24) months with a purchase for value, special
circumstances, and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%
of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25% of fair market value in Cook
County.
(Upon approval, the Director of Business Development and Marketing will issue a
Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file
an application with Cook County. Final approval is at the discretion of the Village
Board and contingent with the Applicant completing the improvements stated in their
application.
(The Clerk's office is preparing the resolution for the next Village Board Meeting.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
nn. Consideration to adopt Resolution 23-20 adopting the Fiscal Year 2020-21 Budget for the
Village of Elk Grove Village, counties of Cook and DuPage, IL:
General Fund
$65,349,420
Motor Fuel Tax Fund
$1,300,000
Asset Seizure Fund
$44,880
Foreign Fire Insurance Fund
$380,400
Business Leaders Forum Fund
$5,826,998
Cable Television Fund
$533,739
Green Fund
$982,908
Capital Projects Fund
$4,995,000
Residential Enhancement Fund
$424,250
Grove Mall TIF
$1,225,000
Devon Rohlwing TIF
$552,000
Busse Elmhurst TIF
$12,047,344
Higgins Rd. TIF
$3,171,327
Debt Service Fund
$8,107,000
Water Sewer Fund
$24,773,743
Capital Replacement Fund
$1,530,000
Fire Pension Fund
$7,445,800
Police Pension Fund
$6,602,800
Elk Grove Public Library
$6,294,792
Total
$151,587,401
(The Director of Finance recommends approval.)
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oo. Consideration to concur with prior Village Board authorization to adopt Resolution No.
24-20 authorizing the Mayor and Village Clerk to execute a Development and Operating
Agreement for a Craft Grow Facility between the Village of Elk Grove Village and Kush
312 Craft Grow, LLC.
(On June 25, 2019, the Illinois Legislature enacted the Cannabis and Regulation and Tax
Act. The Act authorizes the State the right to grant a license ("License") for Craft
Growing (Section 30-5(a)) where cannabis can be grown for sale or distribution to an
approved cultivation center, craft grower, infuser organization, dispensing organization,
or as otherwise authorized by the Act.
(The Act authorizes the State the right to grant up to 60 licenses for craft grow facilities.
(The Development and Operating Agreement stipulate the conditions and requirements
for the operation of a craft grow facility.
(The Elk Grove Village Business Park is a desirable location due to distances from
residential zoned properties, schools, and daycare facilities, as well as its access to
properly sized industrial facilities and transportation networks.)
pp. Consideration to concur with prior Village Board authorization to adopt Resolution No.
25-20 authorizing the Mayor and Village Clerk to execute a Development and Operating
Agreement for a Craft Grow Facility between the Village of Elk Grove Village and
Origins Sale IL, LLC.
(On June 25, 2019, the Illinois Legislature enacted the Cannabis and Regulation and Tax
Act. The Act authorizes the State the right to grant a license ("License") for Craft
Growing (Section 30-5(a)) where cannabis can be grown for sale or distribution to an
approved cultivation center, craft grower, infuser organization, dispensing organization,
or as otherwise authorized by the Act.
(The Act authorizes the State the right to grant up to 60 licenses for craft grow facilities.
(The Development and Operating Agreement stipulate the conditions and requirements
for the operation of a craft grow facility.
(The Elk Grove Village Business Park is a desirable location due to distances from
residential zoned properties, schools, and daycare facilities, as well as its access to
properly sized industrial facilities and transportation networks.)
qq. Consideration to concur with prior Village Board authorization to adopt Resolution No.
26-20 authorizing the Mayor and Village Clerk to execute a Development and Operating
Agreement for a Craft Grow Facility between the Village of Elk Grove Village and
Advance Cannabis, LLC.
(On June 25, 2019, the Illinois Legislature enacted the Cannabis and Regulation and Tax
Act. The Act authorizes the State the right to grant a license ("License") for Craft
Growing (Section 30-5(a)) where cannabis can be grown for sale or distribution to an
approved cultivation center, craft grower, infuser organization, dispensing organization,
or as otherwise authorized by the Act.
(The Act authorizes the State the right to grant up to 60 licenses for craft grow facilities.
(The Development and Operating Agreement stipulate the conditions and requirements
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for the operation of a craft grow facility.
(The Elk Grove Village Business Park is a desirable location due to distances from
residential zoned properties, schools, and daycare facilities, as well as its access to
properly sized industrial facilities and transportation networks.)
rr. Consideration concur with prior Village Board authorization to adopt Resolution No. 27-
20 authorizing the Mayor and Village Clerk to execute a Development and Operating
Agreement for a Craft Grow Facility between the Village of Elk Grove Village and
Kannavir Innovations LLC.
(On June 25, 2019, the Illinois Legislature enacted the Cannabis and Regulation and Tax
Act. The Act authorizes the State the right to grant a license ("License") for Craft
Growing (Section 30-5(a)) where cannabis can be grown for sale or distribution to an
approved cultivation center, craft grower, infuser organization, dispensing organization, or
as otherwise authorized by the Act.
(The Act authorizes the State the right to grant up to 60 licenses for craft grow facilities.
(The Development and Operating Agreement stipulate the conditions and requirements for
the operation of a craft grow facility.
(The Elk Grove Village Business Park is a desirable location due to distances from
residential zoned properties, schools, and daycare facilities, as well as its access to
properly sized industrial facilities and transportation networks.)
ss. Consideration to adopt Resolution No. 28-20 authorizing the Mayor and Village Clerk to
execute a Intergovernmental Agreement between the County of Cook and the Village
of Elk Grove Village for the Touhy Avenue Intersection Improvement Project (Elmhurst
Road to Mount Prospect Road).
(The County of Cook has prepared an Intergovernmental Agreement to outline the cost
share and maintenance responsibilities for the Touhy Avenue Intersection Improvements
(Elmhurst Road to Mount Prospect Road to be executed by and between the County of
Cook and Village of Elk Grove Village.
(The scope of work for the Touhy Avenue at Elmhurst Road intersection improvements
includes construction of a new quadrant bypass connector roadway from Old Higgins
Road to Touhy Avenue. This section also includes the installation and interconnection of
traffic signals at Touhy Avenue and the Old Higgins Road connector, at Touhy Avenue
and Elmhurst Road, and at Elmhurst Road and Old Higgins Road/Estes Avenue.
(The project also includes construction of a new grade separation structure carrying Touhy
Avenue over the EOWA and the Union Pacific Railroad (UPRR).
(Also included is the installation of drainage improvements, water main relocation,
pavement markings, signing, roadway lighting, multi -use paths, sidewalk, landscaping,
retaining walls and all other work necessary to complete the improvements.
(The Village's total cost for the Project is estimated as $1,656,291.
(The Director of Public Works recommends approval.)
tt. Consideration to adopt Resolution No. 29-20 authorizing the Mayor and Village Clerk to
execute an Intergovernmental Agreement between the City of Des Plaines and the Village
of Elk Grove Village for emergency water main interconnection along Old Higgins Road.
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(The Intergovernmental Agreement is for the Village to provide an emergency water main
interconnect between the City of Des Plaines water system and Village of Elk Grove
Village water system located along Old Higgins Road.
(Cook County will assume all cost for this connection as part of the larger Touhy/Higgins
(Elmhurst Road to Mount Prospect Road) project.
(Post -construction of the interconnection, the City of Des Plaines will own and maintain
the meter, valve and water main installed and will only use this as an emergency water
supply in the event that their main water supply to City properties west of EOWA (I-490),
is interrupted.
(The Director of Public Works recommends approval.)
7. REGULAR AGENDA
a. Consideration to concur with prior Village Board authorization to allow Brixmor Property
Group to install two (2) temporary signs at the Elk Grove Town Center.
(Section 713-5-8 of the Elk Grove Zoning Ordinance requires all applications for sign
permits in the B-5 Town Center Shopping District to be reviewed and approved by the
Mayor and Board of Trustees.
(The temporary signage will be installed along Biesterfield Road, just east of the
Walgreens, and along Arlington Heights Road near the south entrance into the Town
Center.
(The temporary signage will meet the allowable area permitted by Village sign regulations
and will be displayed until the State of Illinois Shelter in Place Order has expired.
(The Director of Community Development recommends approval.)
8. PLAN COMMISSION - Village Manager Rummel
a. PC Docket 20-2 - A Public Hearing for requested variations from the Zoning Ordinance in
a B-2 Business District for property located at 25 Innovation Drive. (PH 04-13-2020
cancelled.)
b. A request for a Public Hearing for the petition submitted by Welbiz IV Elk Grove 1463
LLC for a Special Use Permit for the operation of a truck and trailer repair shop at 1463
Lunt Avenue. (The Public Hearing date has not yet been established.)
c. A request for a Public Hearing to consider the petition submitted by the Elk Grove Park
District for a Special Use Permit to reconstruct the clubhouse and maintenance buildings
at Fox Run Golf Links located at 333 Plum Grove Road. (The Public Hearing date has
not yet been established.)
9. ZONING BOARD OF APPEALS - Village Manager Rummel
10. YOUTH COMMITTEE - Trustee Franke
11. BUSINESS LEADERS FORUMS - Trustee Lissner
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12. CABLE TELEVISION COMMITTEE - Trustee Lissner
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik
14. INFORMATION COMMITTEE - Trustee Lissner
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter
16. PARADE COMMITTEE - Trustee Czarnik
17. PERSONNEL COMMITTEE - Trustee Franke
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno
a. Telecommunication Facilities
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik
20. AIRPORT UPDATE
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson
22. SPECIAL EVENTS COMMITTEE - Mayor Johnson
23. LIQUOR COMMISSION - Mayor Johnson
24. REPORT FROM VILLAGE MANAGER
25. REPORT FROM VILLAGE CLERK
26. UNFINISHED BUSINESS
a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for a
Special Use permit at 2382 United Lane (Elk Grove Automotive, Inc.).
27. NEW BUSINESS
28. PUBLIC COMMENT
29. ADJOURNMENT
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In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk, preferably no later than five
days before the meeting.
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