HomeMy WebLinkAboutVILLAGE BOARD - 05/12/2020 - Village Board Meeting MinutesMINUTES
REGULAR VILLAGE BOARD MEETING
MAY 12, 2020
1. CALL TO ORDER — 7:12 P.M.
PRESENT: Mayor Craig B. Johnson, Trustees Nancy J. Czarnik, Patton L. Feichter,
Jeffrey C. Franke, Sam L. Lissner, Christine K. Prochno and Stephen F. Schmidt
ABSENT: None.
A Quorum was present.
Also Present: Village Manager Raymond R. Rummel, Village Attorney George B.
Knickerbocker, Village Clerk Loretta M. Murphy
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES OF APRIL 14, 2020 — Motion to approve the Minutes of
the Regular Village Board Meeting held on April 14, 2020 as submitted and
dispense with the reading.
Moved by Trustee Czarnik Seconded by Trustee Lissner
VOICE VOTE
MOTION CARRIED
4. MAYOR AND BOARD OF TRUSTEES' REPORT
Mayor Johnson —
Special Event Cancellations — The Midsummer Classics Concert Series along with the 4th of
July fireworks have been cancelled this year to prevent the spread of the Coronavirus.
The bands scheduled to perform in 2020 have agreed to perform in 2021 for the exact
same price. Mayor thanked Entertainment Management Group for all their efforts.
The Rotary Club announced that they are cancelling the RotaryFest in June and the Play,
Party, Picnic event in July will also be cancelled. As of today, Oktoberfest and the
Hometown Parade have not been cancelled yet since that event is in September. If we are
able to have the Oktoberfest, the Board wants to have fireworks on the Saturday night at
Rotary Green.
Busse Woods - The Village has been in contact with Arnold Randall and President
Preckwinkle to work through some parking issues on residential streets near Busse
Woods. The Forest Preserve District has closed the parking lots on the weekends during
the pandemic and modifications had to be made to handle the thousands of people
parking on residential streets. The Park and Shop Shopping Center at Arlington Heights
Road and Higgins is open for parking but it is also open for the businesses. There were
safety concerns with families crossing in the middle of Arlington Heights Road instead of
safely at a light with a crosswalk. Snow fencing has been placed to close the entryway in
front of the bowling alley and the only entrance open is between the bank and the Shell
gas station. A police officer or county sheriff will be present to help direct people to cross
at the traffic signal. Another hazardous area is Elk Grove High School where families
were parking in the back lot and crossing Arlington Heights Road in the middle instead of
safely at the light. Elk Grove High School has agreed with the Village to close the back
parking lot to force people to park in front and cross at the traffic signal. With the closure
of the Forest Preserve parking lots, the Village created a No Parking Zone Area and a Tow
Away Zone Area for vehicles parked on residential streets near Busse Woods that do not
have a permit. Residents can obtain a permit at www.elkgrove.org. If the permit does
not match the address that the car is registered, the vehicle can be ticketed and towed.
May 26 Board Meeting Cancelled - Following the Governor's Executive Order, the board
meeting on May 26 will be cancelled. The schedule will continue with only one meeting
in June, July and August as previously posted.
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Coronavirus Update - The Village placed a Shop Elk Grove link on the website to support
our local businesses. Elk Gove Village has been doing well during this pandemic and all
of the services have continued to run smoothly. No Village employees have come down
with the Coronavirus. Alexian Brothers is doing well and currently has the capacity to
help out surrounding hospitals if needed. Please remember to wear a face covering when
shopping at the stores. ManorCare is a hotspot with 40 patients and 12 staff members
that tested positive for Coronavirus. Thank you to the community for participating in the
green ribbon campaign. Many first responders have expressed their gratitude and
appreciate all the support.
Census - Please remember to fill out your Census form. It is important to fill out the
Census which helps to determine funding for our community.
Village Green - There will be a new addition to the Village Greenway this summer with
the construction of a heart shaped swing as a symbol of the unity within the community.
Artist Antonius Roberts built a swing in the Bahamas and stated that he is honored and
appreciates that his heart swing inspired us to replicate the spirit of his work in Elk
Grove Village.
Busse Dam - The Busse Dam worked perfectly with all the recent rain. The Dam was built
through a partnership with Cook County President Preckwinkle and the Metropolitan
Water Reclamation District.
Railroad Crossings on Busse Road - The railroad company will be fixing the railroad
crossings the week of May 11th through May 251h. Please watch for detours in the area
during construction.
The Village has been receiving a lot of letters and emails and we do appreciate everyone
reaching out with ideas but Mayor asked to please be patient while we research the ideas.
Please remember not to believe everything you read on Facebook. False information is
posted daily on social media.
Trustee Franke - Thank you to everyone who is volunteering and doing their job working
on the front line to keep everything running smoothly. Thank you also to those who are
delivering groceries, driving the trucks to restock the stores with essential items, the
Public Works crews, the first responders from Police and Fire, and all the employees that
have had to make adjustments to continue providing the necessary services.
Happy Birthday to Vi Hedman on her 100th birthday. She unfortunately cannot celebrate
with a proper birthday party this year due to the COVID-19.
Trustee Feichter - No Report.
Trustee Czarnik - Applications for the Frank J. Czarnik / Jim M. Heffern Memorial
Scholarships have been received and the committee will determine the 8 recipients.
Announcements will be made soon. We are at a difficult time right now but are
weathering through this pandemic.
Trustee Lissner - No Report.
Trustee Prochno - The Memorial Day Observation has been a tradition since 1998. Due
to the Coronavirus, the Village is putting together a special video Observation with EGTV-
Channel 6. The cable channel will be showing some video clips from past and present
and will provide a fresh new Observation on Monday, May 25th at 10:45 a.m.
Farmers Market - The spring/summer Farmers Market will begin on Saturday, June 6th,
and the hours are from 8:00 a.m. to 1:00 p.m. through mid -October. To ensure the health
and safety of the community, ILFMA guidelines will be followed. The Market this spring
will be an In and Out Market as opposed to a gathering place. Everyone will be required
to wear a mask, practice 6`social distancing, and hand sanitizer and hand washing
stations will be available. Only one customer per booth. We look forward to seeing
everyone on June 6th.
Public Works has done a great job on the sidewalk replacement program. Trustee
Prochno reminded residents that disposable face masks and gloves need to be disposed
of properly and not thrown on the ground.
Trustee Schmidt - Attended a virtual meeting with the parole board along with Chief
Walsh and Retired Chief Rose to testify against Patty Columbo on April 151h.
Thank you to the people that are working in the private sector and everyone that is
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working to keep the essential services working. Elk Grove is truly the Exceptional
Community with everyone working together to beat this pandemic.
ACCOUNTS PAYABLE WARRANTS:
Motion to authorize payment of invoices as shown on the April 28, 2020 Accounts
Payable Warrant in the amount of $622,561.14.
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the April 30, 2020 Accounts
Payable Warrant in the amount of $1,796,606.19.
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the May 12, 2020 Accounts
Payable Warrant in the amount of $876,153.88.
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA —
a. Authorization to waive permit fees in the amount of $1,375.00 for the construction of an
in -patient pharmacy room at Alexian Brothers Medical Center, 800 Biesterfield Road.
b. Authorization to waive the FY2020/21 vehicle sticker fees in the amount of $1,475.00 for
The Salvation Army, 1000 Pratt Boulevard.
c. Authorization of payment of $16,895 for the FY2020-21 membership dues to the
Northwest Municipal Conference (NWMC).
d. Authorization to award a professional service contract for total amount not to exceed
$30,005.00 to Lauterbach & Amen, LLP of Naperville, IL to perform the Village's pension
benefits administration services.
e. Authorization to award a purchase contract in the amount of $43,000.00 from the General
Fund to On Time Embroidery, Inc. of Elk Grove Village,'IL for Fire Department uniforms
and safety shoes.
f. Authorization to waive the formal bidding process and award a service contract in the
amount of $55,000.00 to JG Uniforms of Chicago, IL for the purchase of police officer
uniforms.
g. Award with prior Village Board authorization a construction contract in the amount of
$73,435.00 from the Water/Sewer Fund to the lowest responsive and responsible
bidder, John Neri Construction Co., Inc. of Addison, IL, for a sanitary sewer repair project.
h. Award with prior Village Board authorization a service contract in the amount of
$78,090.00 from the General Fund to Dynamic Heating & Piping Company of Crestwood,
IL for the annual HVAC Maintenance Services contract.
i. Authorization of a professional service contract in the amount of $106,900.00 from the
Water and Sewer Fund to RJN Group of Wheaton, IL for professional engineering services
for the 2020 Busse Road Sewer Lining project.
j. Authorization to award a contract in the amount of $135,860.68 from the General and BLF
Funds through the Municipal Partnering Initiative bid pricing to Corrective Asphalt
Materials, LLC of South Roxana, IL for the 2020 Preventative Street Maintenance project.
k. Award with prior authorization a professional service contract in the amount of
$190,000.00 from the Water & Sewer Fund with Baxter & Woodman of Crystal Lake, IL
for professional engineering services for inspection, design and construction engineering
for the Village's Rear Yard Drainage Program.
1. Authorization to award a purchase contract through the Suburban Purchasing Cooperative
(SPC) Joint Purchasing Contract in an amount not to exceed $235,000.00 from the Capital
Replacement Fund to Foster Coach Sales of Sterling, IL for one (1) Ford F-550 ambulance
with custom Horton Body.
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m. Authorization to increase a construction contract in the amount of $264,000.00 from the
Water & Sewer Fund to Prime Construction, Inc. of Hampshire, IL to add three (3)
additional residential rear yard drainage locations to the existing Drainage Improvements -
2019 Rear Yards contract.
n. Authorization to award a construction contract in the amount of $794,935.98 from the
Capital Projects Fund to the lowest responsive and responsible bidder, A. Lamp Concrete
Contractors of Schaumburg, IL, for the Pedestrian Improvements & Internally Illuminated
Street Name Signs project.
o. Concur with prior Village Board authorization to award a professional service contract in
the amount of $500,000.00 from the Water & Sewer and Business Leaders Forum Funds to
Civiltech Engineering of Itasca, IL to provide the necessary construction engineering
services for various infrastructure improvements for the 2020 construction season.
p. Adopt Ordinance No. 3660 entitled, "AN ORDINANCE GRANTING VARIATIONS OF
THE ZONING ORDINANCE PERTAINING TO BUILDING HEIGHT AND THE
NUMBER OF PARKING STALLS FOR THE PROPERTY LOCATED AT 25
INNOVATION DRIVE, ELK GROVE VILLAGE."
q. Adopt Resolution No. 30-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE A FARMERS MARKET LICENSE
AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND ELK
GROVE FARMERS MARKET, NFP."
r. Adopt Resolution No. 31-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN
AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 613
PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY
REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018
FOR CERTAIN REAL ESTATE LOCATED AT 2550 LUNT AVENUE."
s. Adopt Resolution No. 32-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
TO EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN
AGREEMENT FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B
PROPERTY TAX EXEMPTION STATUS PURSUANT TO THE COOK COUNTY
REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018
FOR CERTAIN REAL ESTATE LOCATED AT 1351 JARVIS AVENUE.
t. Adopt Resolution No. 33-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING
AGREEMENT FOR A CRAFT GROW FACILITY BETWEEN THE VILLAGE OF ELK
GROVE VILLAGE AND THE JOYNT, LLC."
u. Adopt Resolution No. 34-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING
AGREEMENT FOR A CRAFT GROW FACILITY BETWEEN THE VILLAGE OF ELK
GROVE VILLAGE AND 420 ILLINOIS GROW, LLC."
v. Adopt Resolution No. 35-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE A DEVELOPMENT AND OPERATING
AGREEMENT FOR A CRAFT GROW FACILITY BETWEEN THE VILLAGE OF ELK
GROVE VILLAGE AND CLEARLEAF, LLC."
w. Adopt Resolution No. 36-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR
AND VILLAGE CLERK TO EXECUTE A SECOND RENEWAL TO THE UTILITY
AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND GROOT
INDUSTRIES, INC. CONCERNING WATER AND SEWER UTILITY SERVICES FOR
THE GROOT TRANSFER STATION AT 6747 ELMHURST ROAD AND 1817
ELMHURST ROAD."
x. Authorization to increase a professional service contract in the amount not to
exceed $44,294.00 from the Capital Projects Fund with Engineering Enterprises, Inc. of
Sugar Grove, IL for the land surveying and construction engineering services for the
Rotary Green Parking Lot Expansion project.
y. Adopt Ordinance No. 3662 entitled, "AN ORDINANCE AMENDING SECTION 6-3-6-1
GENERAL PARKING REGULATIONS OF THE VILLAGE CODE BY ADDING A
PROVISION FOR TEMPORARY RESIDENT PERMIT PARKING ONLY IN
CERTAIN DESIGNATED AREAS."
Motion to approve Consent Agenda items a. through y.
Moved by Trustee Franke Seconded by Trustee Lissner
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AYES: Trustees Feichter, Franke, Lissner, Prochno, Schmidt, Czarnik
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA -
a. Adopt Ordinance No. 3661 entitled, "AN ORDINANCE APPROVING A PLAT OF
SUBDIVISION IDENTIFIED AS UDALL PARK NORTH PLAT OF SUBDIVISION
AND THE GRANTING OF ADMINISTRATIVE VARIATIONS WITH RESPECT TO
MINIMUM LOT SQUARE FOOTAGE AND MINIMUM FRONT YARD FRONTAGE
AND WIDTH (811 WILLOW LANE)."
The construction of the parking lot for Rotary Green has begun.
Motion to approve Regular Agenda item a.
Moved by Trustee Lissner Seconded by Trustee Czarnik
AYES: Trustees Franke, Lissner, Prochno, Schmidt, Czarnik, Feichter
NAYS: None
MOTION CARRIED
8. PLAN COMMISSION - Village Manager Rummel -
a. PC Docket 20-3 - A petition submitted by the Elk Grove Park District for a Special Use
Permit to reconstruct the clubhouse and maintenance buildings at Fox Run Golf Links
located at 333 Plum Grove Road. (PH 05-11-2020)
A public hearing was held on May 11, 2020 for the construction of a new clubhouse. The
Plan Commission unanimously recommends approval by the Village Board. Mayor asked
how long until it will be completed. Tom Klaas stated next spring. Trustee Czarnik asked
when they will start the remodel. Mr. Klaas stated sometime in August.
Motion to direct the Village Attorney to prepare the necessary documents for
333 Plum Grove Road.
Moved by Trustee Czarnik Seconded by Trustee Feichter
VOICE VOTE
NAYS: None
MOTION CARRIED
b. A request for a Public Hearing for the petition submitted by Welbiz IV Elk Grove 1463
LLC for a Special Use Permit for the operation of a truck and trailer repair shop at 1463
Lunt Avenue. (The Public Hearing date has not yet been established.)
c. Petition submitted by the Park District of Elk Grove for approval of a Plat of Subdivision
identified as Udall Park North Plat of Subdivision and the granting of administrative
variations with respect to minimum lot square footage and minimum front yard frontage and
width for the property of 811 Willow Lane.
Motion to approve the Plat of Subdivision for 811 Willow Lane.
Moved by Trustee Lissner Seconded by Trustee Czarnik
AYES: Trustees Franke, Lissner, Prochno, Schmidt, Czarnik, Feichter
NAYS: None
MOTION CARRIED
9. ZONING BOARD OF APPEALS - Village Manager Rummel - No report.
a. ZBA Docket 20-1 - A Public Hearing via teleconference for variations of the Elk Grove
Zoning Ordinance No. 2410 as it pertains to detached accessory structures in residential
zoning districts for property located at 500 Elk Grove Boulevard. (PH 05-21-20)
b. ZBA Docket 20-2 - A Public Hearing via teleconference for a variation from the Elk Grove
Village Zoning Ordinance as it pertains to permitted locations of fences in residential zoning
districts for property located at 298 Brantwood Avenue (PH 05-21-20).
10. YOUTH COMMITTEE - Trustee Franke - There were twenty-three scholarship
applications submitted. The Committee will meet to determine the recipients of the seven
$1,000 scholarship awards and the students will be notified by mid -June. The goal is to
announce the recipients of the awards in June followed by recognition at a board meeting
later in the summer.
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11. BUSINESS LEADERS FORUM - Trustee Lissner - The Business Leaders Forum Makers
Wanted workshop was today sponsored by the Village and Enclave with a Zoom meeting.
On May 26th from 9-10:30 a.m. is the next Zoom meeting. Please contact Josh Grodzin for
details. There will be another Master Class on May 20th via Zoom meeting with Eric
Boughton that will be interviewing Tom Kastner, President of GP Ventures in Schaumburg.
The topic is "Buying and selling ventures during and after COVID-19" from 6-7:30 p.m.
Please go to Enclaveforentrepreneurs.com for more information. 312-643-8000
12. CABLE TELEVISION COMMITTEE - Trustee Lissner - Trustee Feichter asked about
Peacock Service at the last meeting. Peacock is a streaming service that is a product put out
by NBC that is offered through a subscription on Xfinity.
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - The Village has a website page
that residents can visit to learn more about the Coronavirus and how to practice healthy
habits. www.elkg_rove.org/COVID19
14. INFORMATION COMMITTEE - Trustee Lissner - The Village website has a lot of
valuable information on it with links to the business sites as well as the Coronavirus. This
week is National Police Week that was started in 1952.
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - The Electronics Recycling and
Document Destruction Event has been rescheduled to August 29th. If residents need to
recycle electronics before that date, SWANCC has reopened their free Saturday electronics
drop off location at the Glenview Transfer Station in Des Plaines from 9-11:30 a.m.
Waste Management has resumed their bulk items collection allowing one cubic yard or one
bulk item per week.
16. PARADE COMMITTEE - Trustee Czarnik - The theme is "My Favorite Things" for the
hometown parade on Saturday, September 19th. Community Character Coalition are the
Grand Marshals for the parade. We hope to have a meeting on Monday, June 15Y, at 5:30
p.m. in Room E of the Zettek Municipal Building.
17. PERSONNEL COMMITTEE - Trustee Franke - No Report.
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - No Report.
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - No Report.
20. AIRPORT UPDATE - Mayor Johnson - No Report.
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - We will have
the same lineup for 2021: July 4 - Chris Daughtry (Rotary Green); July 13 - KC and the
Sunshine Band (Town Center); July 20 - Bret Michaels (Town Center); and July 27 - The
Beach Boys (Town Center).
22. SPECIAL EVENTS - Mayor Johnson - The next event will hopefully be Oktoberfest.
23. LIQUOR COMMISSION - Mayor Johnson - No Report.
24. REPORT FROM VILLAGE MANAGER - No Report.
25. REPORT FROM VILLAGE CLERK - No Report.
26. UNFINISHED BUSINESS - No Report.
27. NEW BUSINESS - P. Feichter -The Community Character Coalition Fallen Soldier
Memorial Scholarship Award winners will be announced at the next board meeting.
Mayor stated the $200 water bill credits should show up in the water bills this month. The
Village Board will return to Executive Session following tonight's board meeting.
28. PUBLIC COMMENT - 8:12 P.M.
29. ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:14 P.M.
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustee Lissner, Prochno, Schmidt, Czarnik, Feichter, Franke
NAYS: None.
MOTION CARRIED
Mayor Craig B. Johnson
Loretta M. Murphy, Village Clerk
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