HomeMy WebLinkAboutVILLAGE BOARD - 06/12/2020 - Village Board Meeting MinutesMINUTES
REGULAR VILLAGE BOARD MEETING
JUNE 16, 2020
1. CALL TO ORDER - 7:15 P.M.
PRESENT: Mayor Craig B. Johnson, Trustees Patton L. Feichter, Jeffrey C.
Franke, Sam L. Lissner, Christine K. Prochno, Stephen F. Schmidt and Nancy J.
Czarnik
ABSENT: None.
A Quorum was present.
Also Present: Village Manager Raymond R. Rummel, Village Attorney George B.
Knickerbocker, Village Clerk Loretta M. Murphy
Mayor announced that Pastor Cerna Rand from Prince of Peace Church is leaving to
preside at another church. She has been very active with the Community Character
Coalition and the Rotary Club and will be missed in Elk Grove Village. We thank her for
her services to the community and wish her the very best.
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES OF MAY 12, 2020 - Motion to approve the Minutes of
the Regular Village Board Meeting held on May 12, 2020 as submitted and
dispense with the reading.
Moved by Trustee Czarnik Seconded by Trustee Feichter
VOICE VOTE
MOTION CARRIED
4. MAYOR AND BOARD OF TRUSTEES' REPORT
Mayor Johnson - There was a virtual Memorial Day Observation this year due to the
Coronavirus pandemic that can be viewed on EGTV.
The summer meeting schedule is in place with one meeting on Tuesday, July 7 and one
meeting on Tuesday, August 11.
Elk Grove Village was recognized as the "Best Hometown" selected and voted by the
readers of the Daily Herald for the Readers' Choice Award.
The Governor's Restore Illinois Plan was discussed on how the Village is moving out of
Phase 3 and ready to enter Phase 4. The Village Hall is open to the public with
mandatory face coverings and 6' distancing must be maintained. Plexiglass dividers
are at all counters to protect everyone. Busse Woods parking lots will be closed again
this weekend and hopefully will reopen when we enter Phase 4.
The July 11 Bike with the Mayor event at the Park District has been cancelled. Mayor
spoke of the passing of Jack Claas and how his visionary for the Park District can be
seen all over the Village. Our deepest sympathy goes out to his family and the Park
District.
Construction projects are continuing in the Village with the Rohlwing Road middle
island landscaping, improvements on Nerge Road, the Vermont & Gibson rebuild,
Ridgewood & Crest watermain replacements, and the Rotary Green parking lot to help
with parking for patrons of Rainbow Falls and the Village's special events.
The Village continues to work on a Master Plan to address drainage issues. Many of the
roadways are being resealed both on the east and west side of town. Fresh oil signs
will be displayed to show when the sealant is applied, a limestone base will be put
down to seal everything, and the remaining residue will be cleaned up a few days later.
This process gives the roads an additional 5-6 years of life.
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The Bahama's Bowl sponsorship drew a direct connection to Love's Fueling Station.
There were some delays with the coronavirus taking place but the plans are in place
and they are waiting for IDOT and MWRD to approve some documents.
The $200 water bill credit from the coronavirus relief package passed by the Village
Board should be arriving to the residents by now. If you don't pay a water bill, the
homeowners associations should be passing the credit on to the homeowner.
Mayor commented about the recent protests stating that what happened to George
Floyd was horrific and should have never happened. Elk Grove is a very diverse
community and we are always looking for ways to improve. The Elk Grove Police
Department is CALEA certified. Less than 5% of the Police Departments in the country
are CALEA certified. Many have asked if our Police Department has gone through de-
escalation training and our Police Department has had de-escalation training for years.
Every officer spends at least 2 weeks a year in training. We have had cameras in our
squad cars since 2005 and when the camera is activated the audio is on.
There was a murder in our Industrial Park that is extremely unusual. A letter was read
from the business owner where the gentleman worked. Due to the civil unrest and
negativity against the Police, the owner felt the need to share his experience from the
Elk Grove Police Department. A chain of events took place where many individuals
from the company dealt with a huge Police presence to interview over 100 employees.
Every member of the Police force treated each individual with professionalism,
patience, sympathy, and respect. This man took the time to write the Village even with
all the stress of a murder of one of his employees along with the coronavirus pandemic.
Another letter thanked the Police Department for their continued efforts to keep our
community safe in light of the recent tragic and unexpectedly violent events that have
taken place. The letter stated that the overall sentiment of the media saddens the
community and the resident recognize and are grateful for the valiant effort that is put
forth every day on behalf of the community. The Village Board stands unanimous and
the Elk Grove Police Department will not be disbanded or defunded. We are constantly
learning to do better and will reform as needed.
There were two peaceful demonstrations that took place in Elk Grove Village. The first
was organized by two local students, Maeve Terranova and Kaylyn Ahn. These
students did a first class, positive protest. They got the word out that changes need to
come and they did it the right way by reacting in a positive way to get their message
across. A second demonstration was organized by Nikki Pasterski who also did
another first-class rally.
A man by the name of Zafar Kahn posted information on Facebook that he was looking
to hold a demonstration on the Sunday of Father's Day weekend. This man is not a
resident of Elk Grove but posted negative comments and false information about the
Police Department regarding an arrest that took place many years ago. Mayor read the
actual police report from the traffic stop to show the actual events that took place.
There will be a Special Board Meeting on Monday, June 22, at 9:30 a.m. in Council
Chambers.
Trustee Schmidt - No report.
Trustee Prochno - The Elk Grove Farmers Market is every Saturday outside on the
Village Green from 8:00 a.m. to 1:00 p.m. All patrons attending the market must wear a
facemask to comply with the coronavirus requirements. There are directional arrows
to keep traffic flowing in one direction with an entrance and exit to ensure the health
and safety of the community. There are mostly produce vendors right now but once we
enter into Phase 4 of the Governor's Order, more vendors will be added.
Thank you to EGTV for their efforts on creating the virtual Memorial Day show. They
did a great job.
Trustee Lissner - No report.
Trustee Czarnik - The eight (8) recipients of the Frank J. Czarnik / Jim M. Heffern
Memorial Scholarships are: Sarah McNamara, Noah Morton, Ryan Steffens, Thomas
Youhn who attended Elk Grove High School. Sydney Arnold, Aliya Blackburn, Abigail
Hanley, and Robert Stanislowski who attended Conant High School. Congratulations.
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Funds are raised for this program through a golf outing but this year it will be different.
The golf outing will take place on Friday, August 7 at Fox Run Golf Links.
Preregistration is required and there will be assigned tee times with staggered starts.
It will be a scramble and will start at 8:00 a.m. until all tee times are accommodated.
The price is $90 that will include golfing, a cart, a box lunch, and the games. Please
come and support this fundraiser so we can continue the 13-year tradition of giving a
start to our graduates for their future. Please call Fox Run to sign up.
Mayor stated that a formal request will be drawn up to reflect the item on the Consent
Agenda designating a Deputy Mayor position. This position is appointed by the Mayor
should the Mayor be incapacitated and cannot perform the duties of Mayor or should
they be out of town and unable to fulfill the duties as Mayor, the Deputy Mayor would
fill in as Mayor Pro Tem. If the Mayor is incapacitated, they would be Acting Mayor
until the Mayor is deemed able to return to full duties.
Mayor Johnson announced that Trustee Nancy Czarnik will be the designated Deputy
Mayor.
Trustee Feichter - On June 6 the Rotary Club, Lions Club and the Elk Grove Chamber
held a food drive comprised of 80 volunteers (both children and adults) at the
Berkshire Hathaway location on Rohlwing Road and the Elk Grove Public Library to
collect donations for the food pantries. Over three (3) tons of food and dry goods were
collected and distributed to 5 different food pantries in Elk Grove Village. A collection
of $500 in cash was also contributed to the pantries.
The Friends of Cycling in Elk Grove also collected donations and doubled the
contributions to raise $2,500 for a total amount of $5,000 to help several businesses
and purchased gift cards to give to those working on the front lines of the pandemic -
Amita staff, Police, Fire, Elk Grove Township Food Pantry, Elk Grove Food Pantry, and
the employees at our Jewel store.
Trustee Franke - No report.
ACCOUNTS PAYABLE WARRANTS:
Motion to authorize payment of invoices as shown on the May 26, 2020 Accounts
Payable Warrant in the amount of $652,249.70.
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Czarnik, Feichter, Franke, Lissner, Prochno, Schmidt
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the May 31, 2020 Accounts
Payable Warrant in the amount of $3,134,293.19.
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Czarnik, Feichter, Franke, Lissner, Prochno, Schmidt
NAYS: None
MOTION CARRIED
Motion to authorize payment of invoices as shown on the June 16, 2020 Accounts
Payable Warrant in the amount of $1,929,510.88.
Moved by Trustee Czarnik Seconded by Trustee Lissner
AYES: Trustees Czarnik, Feichter, Franke, Lissner, Prochno, Schmidt
NAYS: None
MOTION CARRIED
6. CONSENT AGENDA -
a. Authorization to approve the installation of a sign for F45 Training at 960 Elk Grove Town
Center.
b. Authorization to approve a temporary sign permit for Village Dental at 958 Elk Grove Town
Center.
Authorization of requests from the Elk Grove Park District to waive permit fees in the amount
of $1,177 for the following:
• Parking lot maintenance at Rainbow Falls, 200 Reverend Morrison Boulevard, in the amount of
$142.00;
• Parking lot maintenance at Pirates Cove, 901 Leicester Road, in the amount of $123.00;
• Parking lot maintenance at Lions Park, 180 Lions Drive, in the amount of $122.00;
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• Parking lot maintenance at Saint Julian of Eymard Church, 601 Biesterfield Road, in the amount of
$73.00, and; ,
• Installation of an ADA accessible concrete sidewalk at Cooney Meadows, 1770 Gibson Drive, in the
amount of $717.00.
d. Authorization of a request from the Elk Grove Park District, located at 499 Biesterfield Road, to
waive FY 2020/21 vehicle sticker fees in the amount of $2,100.
e. Authorization to approve the third quarter financial report ending January 31, 2020.
f. Concur with prior authorization of the following:
• To hold a Public Hearing before the Plan Commission to consider a Petition for Annexation
and Rezoning of the property at 1910-1912 E. Higgins Road; and
• To waive the fees associated with these petitions.
g. Concur with prior authorization of the following:
• To hold a Public Hearing before the Plan Commission to consider a Petition for Annexation and
Rezoning of the property at 1907 Oakton Street; and
• To waive the fees associated with these petitions.
h. Authorization to commit to purchase Bulk Rock Salt through the State of Illinois Joint
Purchasing Contract in the amount of 3,200 tons for the FY 2020-2021 winter season.
i. Authorization to award a construction contract to the lowest responsive and responsible
bidder TAT Enterprises, Inc. for the parking lots resurfacing at the Nerge Lift, Huntington Lift
& Greenleaf Pump Stations project in the amount of $44,974.90 from the Water & Sewer Fund.
j. Authorization to award a purchase contract to Morrow Brothers Ford of Greenfield, IL for the
purchase of one Ford Interceptor Utility in the amount of $47,885 from the General Fund.
k. Authorization to award a professional services contract to HR Green of McHenry, IL for
engineering/bidding services, construction observation and project management services related
to the demolition and restoration of property located at 1932 E. Higgins Road in an amount not
to exceed $55,960 from the Capital Projects Fund.
1. Authorization of a request to renew a professional service contract with Temple Display, LTD of
Oswego, IL for the Holiday Lighting and Decoration Services contract in the amount of $57,646.15.
m. Authorization to increase the FY'20 professional services contract with HR Green, Inc. of
McHenry, IL for fire plan review services in the amount of $26,228, for a total contract in the
amount of $136,228 from the General Fund.
n. Authorization of a request to increase the contract with Lyons Electric Company, Inc. of LaGrange,
IL for the 2019 Arterial and Business Park Street Light Maintenance Contract by $61,167.13 for a
total contract amount of $208,772.88 in the Business Leaders Fund.
o. Authorization to award a professional service contract to the lowest responsive and responsible bidder
Duke's Root Control Inc. of Syracuse, NY for the 2020 Manhole Rehabilitation project in the amount
of $346,807 from the Water and Sewer Fund.
p. Authorization to concur with prior Village Board authorization to award a construction contract to the
lowest responsive and responsible bidder Maneval Construction of Ingleside, IL for the Rotary Green
parking lot expansion project in the amount of $407,309.65 from the Capital Projects Fund.
q. Authorization to grant a variation from Municipal Code, Section 8-1213-1-1D, Easements, to
permit the construction of a shed, which will encroach two feet (1) in the ten -foot (10') rear yard
public utility and drainage easement and one foot (F) in the five-foot (5') side yard public utility
and drainage easement at 725 Delphia Avenue.
r. Adopt Ordinance No. 3663 entitled, "AN ORDINANCE AMENDING SECTION 1-5-6 OF THE
VILLAGE CODE BY DELETING MAYOR PRO TEM AND ESTABLISHING IN ITS PLACE
THE POSITION OF DEPUTY MAYOR."
s. Adopt Ordinance No. 3664 entitled, "AN ORDINANCE GRANTING A SPECIAL USE
PERMIT AND A VARIATION OF THE ZONING ORDINANCE TO REDUCE THE
• REQUIRED FRONT YARD SETBACK TO THE ELK GROVE PARK DISTRICT TO
PERMIT THE CONSTRUCTION OF NEW CLUBHOUSE AND MAINTENANCE
BUILDINGS ON PROPERTY LOCATED AT 333 PLUM GROVE ROAD, ELK GROVE
VILLAGE (FOX RUN GOLF LINKS)."
t. Adopt Resolution No. 37-20 entitled, "A RESOLUTION APPROVING A PLAT OF
EASEMENT FOR STORM SEWER BETWEEN THE VILLAGE OF ELK GROVE VILLAGE
AND THE OWNERS OF RECORD FOR LOT 2 IN THE ELK GROVE TECHNOLOGY
PARK SUBDIVISION, EQUITY ROOTS."
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u. Adopt Resolution No. 38-20 entitled, "A RESOLUTION AUTHORIZING EXECUTION OF
AN UPDATED INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS
DEPARTMENT OF HEALTHCARE AND FAMILY SERVICES (HFS) FOR
PARTICIPATION IN THE GROUND EMERGENCY MEDICAL TRANSPORTATION
(GEMT) PROGRAM FOR ENHANCED MEDICAID BILLING FOR AMBULANCE
SERVICES."
v. Adopt Resolution No. 39-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE A LICENSE SUPPLEMENT TO THE MASTER POLE
ATTACHMENT AGREEMENT APPROVED BY RESOLUTION NO. 14-19 BETWEEN THE
VILLAGE OF ELK GROVE VILLAGE AND NEW CINGULAR WIRELESS PCS, LLC
(MEACHAM ROAD, NORTH OF WESTERFIELD ROAD)."
w. Concur with prior Village Board authorization to adopt Resolution No. 40-20 entitled, "A
RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE A
LICENSE SUPPLEMENT TO THE MASTER POLE ATTACHMENT AGREEMENT
APPROVED BY RESOLUTION NO. 13-19 BETWEEN THE VILLAGE OF ELK GROVE
VILLAGE AND CHICAGO SMSA LIMITED PARTNERSHIP D/B/A VERIZON WIRELESS
OF BASKING RIDGE, NEW JERSEY (ARLINGTON HEIGHTS ROAD, SOUTH OF
BIESTERFIELD)."
x. Adopt Resolution No. 41-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR AND
VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN
THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) AND THE
VILLAGE OF ELK GROVE VILLAGE FOR THE PROPOSED IMPROVEMENT PLAN AND
THE COST PARTICIPATION RESPONSIBILITIES FOR IL 72 (HIGGINS ROAD)
FROM OAKTON STREET TO IL 83 (BUSSE ROAD) PROJECT."
y. Concur with prior Village Board authorization to adopt Resolution No. 42-20 for property
located at 1932 E. Higgins Road entitled, "A RESOLUTION TO AUTHORIZE THE MAYOR
AND VILLAGE CLERK TO EXECUTE A REAL ESTATE SALES CONTRACT BETWEEN
THE VILLAGE OF ELK GROVE VILLAGE AND B & W REAL ESTATE, LLC."
z. Adopt Resolution No. 43-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT
FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX
EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL
ESTATE LOCATED AT 500-520 BONNIE LANE."
aa. Adopt Resolution No. 44-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT
FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX
EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL
ESTATE LOCATED AT 825 ARTHUR AVE."
bb. Adopt Resolution No. 45-20 entitled, "A RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE A LETTER OF RECEIPT STIPULATING THE TERMS OF AN AGREEMENT
FOR AN APPLICATION SEEKING A COOK COUNTY CLASS 6B PROPERTY TAX
EXEMPTION STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY
CLASSIFICATION ORDINANCE AS AMENDED JULY 27, 2018 FOR CERTAIN REAL
ESTATE LOCATED AT 2150 LIVELY BLVD."
Motion to approve Consent Agenda items a. through bb.
Moved by Trustee Franke Seconded by Trustee Lissner
AYES: Trustees Czarnik, Feichter, Franke, Lissner, Prochno, Schmidt
NAYS: None
MOTION CARRIED
7. REGULAR AGENDA - No items under Regular Agenda.
8. PLAN COMMISSION - Village Manager Rummel - No Report.
9. ZONING BOARD OF APPEALS - Mayor Johnson - Teleconference hearings were held on
May 21, 2020 for the following variations:
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ZBA Docket 20-2 - Petition for a fence variation for the property at 298 Brantwood Avenue where the
homeowner is looking to move the fence 6' into the side yard. The petitioner was not required to attend
the meeting to comply with social distancing since the Zoning Board of Appeals gave a unanimous
recommendation for approval of the fence variation. Mayor asked if there were any questions or
comments.
Motion to direct the Village Attorney to prepare the necessary documents for the fence
variation at 298 Brantwood Avenue.
Moved by Trustee Czarnik Seconded by Trustee Lissner
VOICE VOTE
MOTION CARRIED
ZBA Docket 20-3 - Petition for a fence variation for the property at 632 Dupont Court. The
petitioner was not required to attend the meeting to comply with social distancing since
the Zoning Board of Appeals gave a unanimous recommendation for approval of the fence variation.
Mayor asked if there were any questions.
Motion to direct the Village Attorney to prepare the necessary documents for the
fence variation at 632 Dupont Court.
Moved by Trustee Feichter Seconded by Trustee Czarnik
VOICE VOTE
MOTION CARRIED
ZBA Docket 20-1 - Petition for a height variation for a detached garage at 500 Elk Grove Boulevard.
The Code allows up to 15' for height and the petitioner is requesting a 20' height variation for the garage.
The footprint of the garage would be 24' x 24', which is within the Code. The Zoning Board of Appeals
had a split vote with 4 votes yes, 3 votes no, 1 vote abstained. With a split vote, the Village Board had
additional questions for the petitioner who was present at the meeting. After further discussion, the
Petitioner agreed with the Village Board on the suggested footprint of 26' x 24' with a 15' height for
the garage.
Motion to direct the Village Attorney to prepare the necessary documents for the variation
at 500 Elk Grove Boulevard.
Moved by Trustee Czarnik Seconded by Trustee Feichter
AYES: Trustees Franke, Lissner, Prochno, Schmidt, Czarnik, Feichter
NAYS: None
MOTION CARRIED
10. YOUTH COMMITTEE - Trustee Franke - The Youth Committee met to determine the
scholarship winners. Due to COVID-19 the winners are not able to attend a board meeting but
they have been notified. The Village of Elk Grove awarded five (5) scholarships to Kaeyn
Rittle (EGHS), Robert Stanislowski (Conant HS), Ryan Steffens (EGHS), John Waity (Conant
HS), and Thomas Youhn (EGHS). The Elk Grove Park District awarded two (2) scholarships to
David Gora (EGHS) and Sarah McNamara (EGHS). Congratulations.
11. BUSINESS LEADERS FORUM - Trustee Lissner - Virtual meetings took place on May 22nd with
Express Employment Professionals and June 4th with Frank Cooney. Enclave has their Masterclass
tomorrow night at 6:00 p.m. featuring Jeff Taylor, CEO and Jeff Roberts, VP of Crafts Technologies.
The topic of discussion is "Shifting Thinking to Respond to Needs of COVID-19 Pandemic."
12. CABLE TELEVISION COMMITTEE - Trustee Lissner - No report.
13. HEALTH & COMMUNITY SERVICES - Trustee Czarnik - There will be a Community Blood Drive
on Saturday, July 11 from 8:00 a.m. to noon on the lower level of the Charles J. Zettek Municipal
Building.
14. INFORMATION COMMITTEE - Trustee Lissner - The Village launched a new website on
June 4 featuring a modernized format with user friendly navigation menus, a calendar section, tools
and an easy to use search engine. www.elk rove.or .
15. RECYCLING & WASTE COMMITTEE - Trustee Feichter - No report.
16. PARADE COMMITTEE - Trustee Czarnik - A decision was made to cancel the 2020
Hometown Parade and continue with the same theme for next year. With social distancing
requirements, we feel it is best to wait until next year. The Oktoberfest is still planning to go on with
plans in place to provide social distancing as needed.
17. PERSONNEL COMMITTEE - Trustee Franke - Thank you to the employees for working so hard
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during the coronavirus pandemic to continue operations at the Village.
18. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Prochno - No Report.
19. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Czarnik - No Report.
Mayor announced that Walmart has awarded the EG Cares Program with a $3,000 grant. We thank
Walmart for stepping up to assist the Village as needed.
20. AIRPORT UPDATE - Mayor Johnson - No Report.
21. MID -SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson - The same lineup
originally planned for 2020 will be in 2021: July 4 - Chris Daughtry (Rotary Green); July 13 - KC and
the Sunshine Band (Town Center); July 20 - Bret Michaels (Town Center); and July 27 - The Beach
Boys (Town Center).
22. SPECIAL EVENTS - Mayor Johnson - We hope to have Oktoberfest
23. LIQUOR COMMISSION - Mayor Johnson - No Report.
24. REPORT FROM VILLAGE MANAGER - No Report.
25. REPORT FROM VILLAGE CLERK - No Report.
26. UNFINISHED BUSINESS - No Report.
27. NEW BUSINESS - No Report.
28. PUBLIC COMMENT - 8:40 P.M.
29. ADJOURNMENT - Motion to adjourn the Village Board meeting at 8:44 P.M.
Moved by Trustee Czarnik Seconded by Trustee Franke
AYES: Trustee Lissner, Prochno, Schmidt, Czarnik, Feichter, Franke
NAYS: None.
MOTION CARRIED
Mayor Craig B. Johnson
Loretta M. Murphy, Village Clerk
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