HomeMy WebLinkAboutRESOLUTION - 20-03 - 3/11/2003 - JOINT AGREEMENT/IDOT/CC HWY/NERGE RDRESOLUTION NO. 20-03
A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE A JOINT AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE
VILLAGE, THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND COOK
COUNTY HIGHWAY DEPARTMENT (NERGE ROAD IMPROVEMENT)
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees
of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as
follows:
Section 1: That the Mayor be and is hereby authorized to sign the attached
documents marked:
JOINTAGREEMENT
NERGE ROAD
(West of Rohlwing Road to
Devon Avenue)
a copy of which is attached hereto and made a part hereof as if fully set forth and the
Village Clerk is authorized to attest said documents upon the signature of the Mayor.
Section 2: That this Resolution shall be in full force and effect from and after
its passage and approval according to law.
VOTE: AYES: 6 NAYS: 0 ABSENT. 0
PASSED this 11 th day of March 2003.
APPROVED this 11th day of March 2003.
ATTEST.
Ann I. Walsh
Village Clerk
APPROVED:
Craig B. Johnson, Mayor
ResoMAgreeNeMelmpm vement. doc
Local Agency•
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Section
Elk Grove Village
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Local Agency Agreement
00-00044-00-PV (MFT) 02-81113-07-CH (COUNTY)
Project Number
Fund Type
M-8003(005)
for Federal Participation
STU
State Contract
Day Labor
Local Contract
RR Force Account
x
This Agreement is made and entered Into between the above local agency (LA) and the state of Illinois, acting by and through Its
Department of Transportation, hereinafter referred to as "STATE". The STATE and LA jointly propose to Improve the designated location as
shown below. The Improvement shall be constructed in accordance with plans approved by the STATE and the STATE's policies and
procedures approved and/or required by the United States Federal Highway Administration hereinafter referred to as FHWA.
Local Name
Location
Nerge Road Route FAU 1346 Length 1.06 miles
Termini West of Rohlwing Road to Devon Avenue
Current Jurisdiction Local
Project Description Existing Sir. No.
The proposed Improvements Include roadway widening and reconstruction. The work to be performed under this contract Includes subbase
granular material, Portland Cement concrete base course, bituminous concrete binder and surface, curb and gutter removal and
replacement, Class C and Class D patching, stone sewer, traffic signal removal and replacement, resurfacing Kenneth Young parking lot
Including parking lot lighting Improvement, driveway pavement removal and replacement, sidewalk removal and replacement, installation of
brick pavers, planting parkway trees, and landscape restoration, and all incidental and collateral work necessary to complete the project as
shown on the plans
Division of Cost (Please See Attached)
Type of Work FHWA % State % LA % Total
Participating Construction ( ) ( ) ( )
Non -Participating Construction ( ) ( ) ( )
Preliminary Engineering ( ) ( ) ( )
Construction Engineering ( ) ( ) ( )
Right of Way ( ) ( ) ( )
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
TOTAL ¢ ¢ ¢ 4
NOTE: The above costs are approximate and subject to change. The final LA share is dependent upon the final Federal and State
participation. The actual costs will be used In the final division of cost for billing and reimbursement. If funding Is not a percentage of the
total, place an asterisk in the space provided for the percentage and explain below. The Federal share of construction engineering may not
exceed 15% of the Federal share of the final construction cost.
Local Agency Appropriation
By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and
additional funds will be appropriated, if required, to cover the LA's total cost.
Method of Financing (State Contract Work)
METHOD A—Lump Sum (95% of LA Obligation)
METHOD B— Monthly Payments of
METHOD C --IA's Share Balance divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
Construction Engineering
Ri htof-Wa
Job Number
I Project Number Job Number
I Project Number
Job Number
Project Number
C-91-027-01
M-8003(005)
Page i
Agreement Provisions
THE LOCAL AGENCY AGREES:
(1) To acquire in Its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in
accordance with the requirements of Titres it and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all
requirements of Titles 11 and 111 of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LA, and STATE and the FHWA, If required.
(2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this Improvement by utilities, public and
private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed Improvement and engineering supervision during
construction of the proposed Improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required.
(5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(B) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
(7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents
to verify the amounts, recipients and uses of all disbursements of funds passing In conjunction with the contract; the contract and
all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General
and the department; and the LOCAL AGENCY agrees to cooperate fully with any audit conducted by the Auditor General and the
department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE
under the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
(8) To provide if required, for the Improvement of any railroad -highway grade crossing and rail crossing protection within the limits of
the proposed improvement;
(9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA;
(10) (STATE Contracts Only) That the method of payment designated on page one will be as follows:
Method A - Lump Sum Payment. Upon award of the contract for this Improvement, the LA will pay to the STATE, in lump
sum, an amount equal to 95% of the LA's estimated obligation incurred under this Agreement, and will pay to
the STATE the remainder of the LA's obligation (Including any nonparticipating costs) in a lump sum, upon
completion of the project based upon final costs.
Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified
amount each month for an estimated period of months, or until 95% of the LA's estimated obligation under the
provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation
(including any nonparticipating costs) In a lump sum, upon completion of the project based upon final costs.
Method C - Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this
improvement, the to will pay to the STATE, an amount equal to the LA's share of the construction cost divided
by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs)
made to the contractor until the entire obligation incurred under this Agreement has been paid.
(I i) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and
services necessary to construct the complete project.
(12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this
preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the
fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this
Agreement.
(13) (Right -of -Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the
close of the twentieth fiscal year following the fiscal year in which this Agreement Is executed, the LA will repay the STATE any
Federal Funds received under the terms of this Agreement.
Local Agency Section
Elk Grove Village 00 -00044 -00 -PV (MFT) 0 2 -131 1 13 -07 -CH (COUNTY)
Page 2
(14) And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred, suspended, proposed for debarment, declared Ineligible or voluntarily excluded from covered
transactions by any Federal department or agency:
(b) have not within a three-year period preceding this Agreement been convicted of or had a civil Judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a
public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with
commission of any of the offenses enumerated in item (b) of this certification; and
(d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local)
terminated for cause or default.
(15) To Include the certifications, fisted In item 14 above and all other certifications required by State statutes, in every contract,
Including procurement of materials and leases of equipment.
(16) (STATE Contracts) That execution of this agreement constitutes the LOCAL AGENCY's concurrence in the award of the
construction contract to the responsible low bidder as determined by the STATE.
(17) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LOCAL AGENCY's
certification that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
Influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an officer or employee
of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract,
grant, loan or cooperative agreement.
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to Influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an
employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the
undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying% in accordance with its
Instructions.
(c) The LOCAL AGENCY shall require that the language of this certification be included in the award documents for all
subawards at all ties (Including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
(18) To regulate parking and traffic in accordance with the approved project report.
(19) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(20) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
THE STATE AGREES:
(1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure
validity of the LA's certification of compliance with Tides II and III requirements.
(2) (STATE Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of the proposed Improvement, after receipt of a
safisfactory bid.
(3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and
to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer's Payment Estimates in accordance with the Division of Cost on page one.
(4) (LOCAL Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or
construction work:
(a) To reimburse the LOCAL AGENCY for the Federal and/or State share on the basis of periodic billings, provided said billings
contain sufficient cost information and show evidence of payment by the LOCAL AGENCY.
(b) To provide Independent assurance sampling, to fumish off-site material Inspection and testing at sources normally visited by
STATE Inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE.
Elk Grove Village
00 -00044 -00 -PV (MFT) 02 -Bl 113 -07 -CH (COUNTY)
Page 3
IT IS MUTUALLY AGREED:
(1) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed Improvement for Federal -aid participation or the contract covering the construction work contemplated herein is not
awarded within three years of the date of execution of this Agreement.
(2) This Agreement shall be binding upon the parties, their successors and assigns.
(3) For contracts awarded by the LOCAL AGENCY, the LOCAL AGENCY shall not discriminate on the basis of race, color, national
origin or sex in the award and performance of any USDOT— assisted contract or in the administration of Its DBE program or the
requirements of 49 CFR part 26. The LOCAL AGENCY shall take all necessary and reasonable steps under 49 CFR part 26 to
ensure nondiscrimination in the award and administration of USDOT — assisted contracts. The LOCAL AGENCY's DBE program,
as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to
the recipient of its failure to carry out its approved program, the department may impose sanctions as provided for under part 26
and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies
Act of 1986 (31 U.S.C. 3801 at seq.). In the absence of a USDOT — approved LOCAL AGENCY DBE Program or on State
awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged
Business Enterprise Program.
(4) In cases where the STATE is reimbursing the LOCAL AGENCY, obligations of the STATE shall cease immediately without penalty
or further payment being required If, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to
appropriate or otherwise make avallable funds for the work contemplated herein.
ADDENDA
Additional information and/or stipulations are hereby attached and Identified below as being a part of this Agreement.
Number 1 Location Map Number 2 changes in "Agreement Provisions"
(Insert addendum numbers and titles as applicable)
The LA further agrees, as a condition of payment, that It accepts and will comply with the applicable provisions set forth in this Agreement
and all addenda indicated above.
APPROVED
Name Craig B. Johnson
Title Mayor
County Board chaimersonlMayorNiilage President/etc.
Signature Craig B. Johnson
Date March 11, 2003
NOTE: If signature is by an APPOINTED official, a resolution
authorizing said appointed official to execute this agreement
Is required.
Local Agency
Elk Grove Village
Section
00 -00044 -00 -PV (MFT) 02 -81113 -07 -CH (COUNTY)
APPROVED
State of Illinois
Department of Transportation
By
Diredor of Hgtmays
Date
Page 4
ADDENDUM #2
An Addendum to the Joint Village -State Agreement
In Cook County, Illinois
Elk Grove Village/Nerge Road
Section No.: 00 -00044 -00 -PV (MFT) 02 -B1113 -07 -CH (COUNTY)
Project No.: M-8003(005)
CHANGES IN "AGREEMENT PROVISIONS"
UNDER "THE LOCAL AGENCY AGREES":
The following items are added:
(21) All project for the construction of fixed works which are financed in whole or in part with funds provided
by this Agreement or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et se
unless the provision of that Act exempt its application.
UNDER "IT IS MUTUALLY AGREED":
The following items are added:
(5) All traffic control equipment to be used in the traffic signal work included herein must be approved by the
STATE prior to its installation. The STATE and COUNTY must be notified a minimum of three (3)
working days prior to the final inspection. Final inspection of the signalized intersection will be made by a
representative of the STATE and COUNTY, and, if satisfactory, authorization for turn on will be given.
(6) Following construction and final inspection and for as long as Devon Avenue and the west leg of Nerge
Road at Rohlwing Road are used as County Highways, the COUNTY shall continue to have jurisdiction
over, operate and maintain Devon Avenue, County Highway B 11, and Nerge Road, County Highway A90,
west of Rohlwing Road.
(7) Following construction and for as long as Rohiwing Road is used as State Highway 53, the STATE shall
continue to have jurisdiction over, operate and maintain Rohlwing Road (including the traffic signals at its
intersection with Devon Avenue) as a State Highway.
(8) Upon acceptance of the traffic signal work of IL Route 53 at Nerge Road the financial responsibility for the
maintenance and electrical energy for the operation of the traffic signals shall be as follows:
Maintenance State 50%
Village 50%
Electrical Energy * State 0%
Village 100%
* Reimbursable per Master Agreement
The STATE retains the right to control the sequence and timing of the traffic signals.
(9) Upon acceptance of the traffic signal work of Nerge Road at Devon Avenue the financial responsibility for
the maintenance and electrical energy for the operation of the traffic signals shall be as follows:
Maintenance County 66.7%
Village 33.3%
Electrical Energy County 66.7%
Village 33.3%
The COUNTY retains the right to control the sequence and timing of the traffic signals.
Page 5
(9) The actual maintenance will be performed by the STATE with its own forces or through ongoing
contractual agreement.
(10) All cost for the installation and maintenance of the "Emergency Vehicle Pre-Emption" Equipment at the
signalized intersection above shall be born entirely by the VILLAGE.
(t 1) The COUNTY retains the right to approve the sequence and timing of the traffic signals. The parties
hereto agree that the traffic signal maintenance and energy provisions of this Agreement shall remain in
effect for a period of twenty (20) years from the date of its execution or so long as the traffic signals
covered by the terms of this Agreement of any Amendment hereto remain in place either in their current or
some modified configuration, whichever is the shorter period of time. Such an effective term shall apply
unless otherwise agreed in writing by the parties hereto.
(12) All lighting equipment to be used in Kenneth Young parking lot included herein must be approved by the
STATE prior to its installation. The STATE must be notified a minimum of three (3) working days prior to
the final inspection. Final inspection of the Kenneth Young parking lot lighting will be made by a
representative of the STATE, and, if satisfactory, authorization for tum on will be given.
(13) Upon acceptance by the STATE of the sidewalk removal and replacement, installation of brick pavers,
planting parkway trees, and landscape restoration work included herein, shall be under the jurisdiction and
maintenance of the village of Elk Grove Village.
(14) Upon acceptance by the STATE jurisdiction and maintenance of the Kenneth Young parking lot and
driveway pavement removal and replacement will remain as previous to this improvement.
(15) The COUNTY will pay thirty (30%) percent of the construction and construction engineering costs for
pavement, drainage and necessary highway appurtenances for the COUNTY road sections along Devon
Avenue and the west leg of Nerge Road at Rohlwing Road.
(16) The COUNTY will pay thirty (30%) percent of the cost for any traffic signal Interconnection constructed
along Devon Avenue between Rohlwing Road and Nerge Road and maintain said Interconnection
following final inspection at its expense.
(17) The COUNTY will pay a proportional share of the Local Match (30%) for the costs of traffic signals based
upon it jurisdictional legs of the Intersections at Devon Avenue and Nerge Road, two-thirds (66.6%); and
at Neige Road and Rohiwing Road, twenty-five (25%) percent.
(18) The VILLAGE shall have COUNTY's Section Number: 02 -BI I13 -07 -CH referenced in the Local Agency
Agreement as its identification for processing reimbursement.
Page f
Section No.: 00 -00044 -00 -PV (MFT)
02 -B1113 -07 -CH (COUNTY)
BE IT FURTHER AGREED that this ADDENDUM shall inure to the benefit of the parties hereto, their successors
and assigns.
IN WITNESS WHEREOF, the parties have caused this Addendum to be executed in quintuplicate counterparts,
each of which shall be considered as an original by their duly authorized officers as of the date below indicated.
EXECUTED BY COOK COUNTY:
ATTEST: This day of
2003
John H. Stroger, Jr.
President
Board of County Commissioners
APPROVED:
Superintendent of Highways
County Clerk
APPROVED AS TO FORM:
Richard A. Devine, State's Attorney
Assistant State's Attorney
Page 7
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