HomeMy WebLinkAboutORDINANCE - 2503 - 7/23/1996 - FIRE DEPT/FOREIGN FIRE INSURANCE BDORDINANCE NO. 2503
AN ORDINANCE PROVIDING FOR AN ELK GROVE VILLAGE FIRE
DEPARTMENT FOREIGN FIRE INSURANCE BOARD PURSUANT TO
SECTION 11-10-2 OF THE ILLINOIS MUNICIPAL CODE
(65 ILLS 5/11-10-2)
WHEREAS, pursuant to Section 11-10-1 of the Illinois Municipal
Code, 65 ILLS 5-11-10-1, the Village of Elk Grove Village has
established by Ordinance a tax or fee upon foreign fire insurance
companies derived from their gross receipts from property in the
Village; and
WHEREAS, Section 11-10-2 of the Illinois Municipal Code as amended
provides that any municipality containing less than 250,000 in
population shall pass an ordinance to provide for the election of
officers of the Fire Department Foreign Fire Insurance Board.
NOW, THEREFORE, BE IT ORDAINED by the President and Board of
Trustees of the Village of Elk Grove Village, Cook and DuPage Counties,
Illinois as follows:
Section 1. That Title 2, Boards and Commission, of the Village
Code be amended by adding thereto a new Chapter which Chapter shall
read as follows:
Fal Aylm a
FOREIGN FIRE INSURANCE BOARD
Section 2-12-1 - Camnission Created/Purpose: There is hereby
established a Foreign Fire Insurance Board of the Village of Elk Grove
Village. The members of the Board shall consist of eleven (11) members,
one of whom shall be the Fire Chief and one of wham shall be the
Finance Director/Village Treasurer who shall serve as an ex officio
(non-voting) member of the Board; the remaining ten (10) voting members
shall be elected from the membership such that three (3) members shall
serve from each of the three shifts and one (1) shall serve from the
rank of Captain or above, not including the Fire Chief. The elected
members of the Board shall be elected by the active sworn full time
members of the Department. This Board shall exercise the powers in
accordance with the Agreement entered into between the Village of Elk
Grove Village and the Foreign Fire Insurance Board. The members of the
Foreign Fire Insurance Board shall serve without compensation.
Section 2. That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
Section 3. That the Village Manager is hereby authorized to
execute the attached agreement which agreement is hereby approved by
the Village President and Board of Trustees.
Section 4. That this ordinance shall be in full force and effect
from and after its passage, approval and publication in the manner
provided by law.
VOTE: AYES: 5 NAYS: 0 ABSENT: 0
PASSED this 23rd day of July , 1996.
APPROVED this 23rd day of July , 1996.
Dennis J. Gallitano
Village President
ATTEST:
Patricia S. Smith
Village Clerk
Published this 26th of July , 1996 in Pamphlet Form.
Agreement between the Village of Elk Grove
and
The Foreign Fire Insurance Board
Be it agreed to and Accepted:
I. COMPOSITION OF BOARD MEMBERS AND
SELECTION OF OFFICERS
a. The Board shall consist of eleven (11) voting
members. The Fire Chief shall serve as a member
of the Board. The Finance Director/Village
Treasurer shall serve as an ex officio (non-voting)
member of the Board. The remaining ten (10)
voting members shall be elected from the
membership such that three (3) members shall serve
from each of the three shifts and one (1) from the
rank of Captain or above, not including the Fire
Chief.
b. The members of the Board shall select a chairman,
vice chairman, secretary, and treasurer, with the
treasurer being selected in accordance with
sub -Section Il.c. of this Agreement. The remaining
members shall be designated as members.
C. Except for the Fire Chief, or his designate, the
members of the Board shall be elected by the active,
sworn full time members of the Department.
d. The elected members of the Board shall serve two
(2) year terms and until their successors are elected.
The initial terms of office of the members of the
Board shall begin thirty days after the completion of
the election and each member of the Board shall
hold office during his/her term unless he/she no
longer holds a qualifying position (is no longer an
active full-time sworn member of the department) in
the Department, in which case the respective term
shall cease immediately and the member shall
thereby be removed from the Board.
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e. Vacancies of elected Board positions shall be filled by
special election by the active, full time sworn members
of the Department, and such election shall be for the
balance of the unexpired term.
f. The Board shall develop a procedure for governing the
nomination of members to serve on the Board. The
nominating procedure shall be established a minimum of
thirty (30) days prior to the expiration of the Board
members' term of office.
g. The Board shall develop a procedure for the election of
members to the Board. The final election procedure
shall be established a minimum of thirty (30) days prior
to the expiration of the Board members' terms of office.
h. The Board may adopt rules and regulations governing the
election of officers of the Board. All rules and
regulations with respect to the election process shall be
posted throughout the Department a minimum of thirty
(30) days prior to the election.
II. POWERS AND DUTIES, AND FINANCE PROCEDURES
a. The Board shall make all needful rules, regulations and
bylaws with respect to the Foreign Fire Insurance Board
and the management of monies appropriated to the
Board.
b. The Foreign Fire Insurance Board Officers shall develop
and maintain a listing of items and professional services
that it feels are appropriate expenditures for the
maintenance, use and benefit of the Fire Department.
That list shall be submitted by the Foreign Fire
Insurance Board to the Village Manager for
consideration, during the annual budgetary process. The
Foreign Fire Insurance Funds shall be appropriated, +o
the Board through the approved budget.
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c. The Director of Finance, who is also the Village
Treasurer, will serve as Treasurer of the Foreign Fire
Insurance Board (Board). This position will be an
ex officio, non-voting member of the Board.
d. The Village Treasurer shall be custodian of the Foreign
Fire Insurance Fund and shall be required to furnish
bond as required by the Board and State statutes.
e. Under the direction of the Village Treasurer, the Village
of Elk Grove Village shall maintain a Foreign Fire
Insurance Fund to account for the assets, liabilities,
revenues, and expenditures of the Fund. The Fund shall
be accounted for using generally accepted accounting
principles and included within the scope of the Village's
annual financial audit and reported in the Village's
comprehensive annual financial report.
f. The Village's Treasurer shall receive and deposit Foreign
Fire Insurance tax receipts into a separate, interest
bearing account established for the Foreign Insurance
Fund. The account shall be maintained, monitored, and
audited consistent with the procedures and controls for
the Village's other accounts. Purchases for the Foreign
Fire Insurance Fund shall follow the same purchasing
policy required for all Village purchases.
g. The President and Treasurer of the Foreign Fire
Insurance Board shall approve all invoices to be paid
from the Foreign Fire Insurance Fund. The Village
Treasurer shall cause such approved invoices to be paid
following the same policies and controls used for
payment of other Village invoices.
h. The Village Treasurer shall advise the Board on
investment policy and shall invest idle funds consistent
with the Board's investment policy and State statutes
regarding the investment of public funds. All interest
earned shall be credited to the Foreign Fire Insurance
Fund.
i. Real property may be declared surplus property and sold,
traded, or otherwise appropriately disposed of consistent
with the current Village purchasing policy. Monies
derived from such disposal shall be remitted to the
Foreign Fire Insurance Fund.
j. The Village Treasurer will provide periodic reports to
the Foreign Fire Insurance Board Secretary regarding the
status of the budget accounts of the Fund.
QUORUM, SPECIAL MEETINGS
The Board shall, in accordance with the Open Meeting
Act, establish a regular time and place for its meetings
and publish an agenda at least 48 hours in advance of
the meeting. The Board shall be subject to the
provisions of the Illinois Open Meeting Act. The
chairman shall preside at Board meetings (or the vice
chairman in the chairman's absence), the secretary shall
keep record of the proceedings and actions of the Board
and may certify the same. Six (6) members of the Board
shall constitute a quorum for the transaction of business.
The Chairman may call a special meeting at any time but
must follow proper notification requirements as set forth
below. Official business may only be conducted if at
least six (6) members of the Board are in attendance at
the special meeting. A special meeting may also be
called by the written notice of six (6) members of the
Board. Such notice shall be in writing, duly signed by
the Board members.
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Any notice for a special Board meeting shall describe in
brief the nature or object of the special meeting and be
posted at least 48 hours in advance of the special
meeting. Any person shall be entitled to appear and be
heard on any matter of business in the notice before the
Board. Minutes of Board meetings shall be filed with
the Village Clerk.
IV. ELECTION PROCEDURES/STAGGERED TERMS (TEMPORARY)
That the following temporary rules are hereby established for the
election of the first Foreign Fire Insurance Board:
a. There is hereby established a Temporary Fire Department
Election Committee. The Temporary Election Committee
shall consist of three members. The Fire Chief shall serve as
Chairman of the Committee. The Chief shall appoint two
shift members of the Department to serve on the Committee.
b. The Temporary Election Committee shall be responsible for
organizing, conducting and supervising the initial nomination
and election of Department members to serve on the Board.
Thereafter, the Board shall establish election procedures
consistent with this agreement, and the Temporary Election
Committee shall lapse.
C. At the first meeting of the Board, five (5) elected Board
members' names will be selected at random and their initial
term shall expire one (1) year from the date of the initial
election. Their successors shall serve a full two year term of
office. The remaining five (5) elected Board members will
serve a full two (2) year term of office.
THE PARTIES (VILLAGE OF ELK GROVE VILLAGE AND THE
ELECTED FOREIGN FIRE INSURANCE BOARD) MUTUALLY AGREE TO
ACCEPT THIS WORKING AGREEMENT BETWEEN THE PARTIES. THE
PARTIES AGREE TO DISSOLVE THIS AGREEMENT UPON THIRTY (30)
DAY WRITTEN NOTIFICATION OF INTENTION DELIVERED TO THE
VILLAGE MANAGER AND/OR VILLAGE MANAGER'S OFFICE, OR THE
CHAIRMAN OF THE FOREIGN FIRE INSURANCE BOARD.
Gary E. Parrin
Village Manager
Chairman - Foreign Fire Insurance Board