HomeMy WebLinkAboutRESOLUTION - 25-02 - 5/14/2002 - AGREEMENT/IDOTRESOLUTION NO. 25-02
A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO EXECUTE
AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE
ILLINOIS DEPARTMENT OF TRANSPORTATION FOR BUSSE ROAD TRANSIT
CORRIDOR IMPROVEMENTS -PHASE 2 (SIDEWALK/BUS SHELTER IMPROVEMENTS
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of
Trustees of the Village of Elk Grove Village, Counties of Cook and
DuPage, State of Illinois as follows:
Section 1: That the Mayor be and is hereby authorized to sign
the attached documents marked:
JOINT AGREEMENT
BUSSE ROAD
TRANSIT CORRIDOR IMPROVEMENTS -PHASE 2
DESIGN ENGINEERING OF SIDEWALK AND BUS SHELTER I
a copy of which is attached hereto and made a part hereof as if fully
set forth and the Village Clerk is authorized to attest said
documents upon the signature of the Mayor.
Section 2, That this Resolution shall be in full force and
effect from and after its passage and approval according to law.
VOTE: AYES: 6 NAYS: 0 ABSENT: 0
PASSED this 14C° day of May, 2002.
APPROVED this 14th day of May, 2002.
Craig B. Johnson, Mayor
ATTEST:
Ann I. Walsh
Village Clerk
Reso602Phase2Agree.doc
Village of Elk Gro . Village
Section No.: 01 -00047 -00 -GL
Job No.: P-91-497-01
Cook County
AGREEMENT
THIS AGREEMENT is entered into this 14th day of tray 2002 A.D. by
and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF
TRANSPORTATION, hereinafter called the STATE, and the VILLAGE OF ELK GROVE
VILLAGE, in the County of Cook in the State of Illinois, hereinafter called the VILLAGE.
WITNESSETH
WHEREAS, the parties hereto, in the interest of the safe and efficient movement of
vehicular and pedestrian traffic, are desirous of performing engineering of pedestrian and
bus shelter improvements along IL 83 between Oakton Street and Mark Street in the
VILLAGE and all other appurtenant items, said improvements to be identified as Section
01 -00047 -00 -GL and STATE Job No. P-91-497-01, Operation GreenLight Project, and
hereinafter referenced to as the PROJECT; and
WHEREAS the parties hereto are desirous of said PROJECT in that same will be of
immediate benefit to the residents of the area and permanent in nature; and
WHEREAS, the STATE and VILLAGE wish to avail themselves of certain funds
appropriated from the Operation GreenLight Fund to the Department of Transportation for
this PROJECT;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
hereto agree as follows:
I. THE VILLAGE AGREES:
To prepare plans, specifications and contract documents, receive bids and award
the contract for the construction of the PROJECT, furnish or cause to be furnished
the resident engineer together with the construction guidance, proportioning of
materials and inspection during construction, provide acceptance sampling and
testing of materials in accordance with the Standard Specifications for Road and
Bridee Construction Project Procedures and Guide and methods prescribed by the
STATE, and cause the project to be built following MFT procedures as found in
the Administrative Policies of the Bureau of Local Roads in accordance with the
approved plans, specifications and contract as approved by the STATE.
2. To certify to the STATE that all necessary right-of-way has been obtained (if right-of-
way is required) or that no additional right-of-way is required.
Village of Elk Grove Village
Section No.: 01 -00047 -00 -GL
Job No.: P-91-497-01
Cook County
To maintain jurisdiction and maintenance of the completed improvement.
4. To exercise its franchise rights to cause private utilities to be relocated at no
expense to the STATE.
To maintain, for a minimum of 3 years after completion of the contract, adequate
books, records, and supporting documents to verify the amounts recipients, and uses
of all disbursements of funds passing in conjunction with the contract; the contract
and all books, records, and supporting documents related to the contract shall be
available for review and audit by the Auditor General; and VILLAGE agrees to
cooperate fully with any audit conducted by the Auditor General and to provide full
access to all relevant materials. Failure to maintain the books, records, and
supporting documents required by this section shall establish the presumption in
favor of the STATE for the recovery of any funds paid by the STATE under the
contract for which adequate books, records, and supporting documentation are not
available to support their purported disbursement.
6. To comply with all applicable Executive Orders and Federal Highway Acts pursuant
to the Equal Employment Opportunity and Nondiscrimination Regulations required
by the U.S. Department of Transportation.
7. To regulate or cause to be regulated, on a continuing basis, the use of highway right-
of-ways by utilities in a manner set forth in the current "Utility Accommodation
Policy for All Federal -Aid Work and MFT Construction Projects on County and
township Highways and Municipal Streets in Illinois".
II. THE STATE AGREES:
1. To furnish off-site material inspection and testing, at sources normally visited by
STATE inspectors.
III. IT IS MUTUALLY AGREED:
The disposition of encroachments, if any, shall be cooperatively determined by
representatives of the VILLAGE and the STATE.
2. That the estimated Division of Costs of the PROJECT are:
TYPE OF WORK
STATE
VILLAGE
TOTAL
Engineering
$75,000
$50,807
$125,807
TOTAL
$75,000
$50,807
$125,807
Village of Elk Grove Village
Section No.: 01 -00047 -00 -GL
Job No.: P-91-497-01
Cook County
The STATE agrees to pay 100 percent of the engineering costs up to a maximum
amount of $75,000 for the PROJECT from Operation GreenLight Funds. Any funds
required to complete the PROJECT in excess of the $75,000 will be the responsibility
of the VILLAGE. The STATE will reimburse the VILLAGE for ninety-five percent
(95%) of its share of the engineering costs upon award of the contract and receipt of a
letter certifying such award and requesting said payment. The remainder of the
STATE'S obligation shall be paid upon final inspection and acceptance of the
PROJECT by the STATE.
4. This agreement and the covenants contained herein shall become null and void in the
event a contract covering the work contemplated herein is not awarded prior to
December 30, 2003.
This agreement shall be binding upon and inure to the benefits of the parties, their
successors and assigns.
6. Obligations of the STATE shall cease immediately without penalty or further payment
being required if, in any fiscal year, the Illinois General Assembly or applicable Federal
Funding source fails to appropriate or otherwise make available fund for the work
contemplated herein.
Village of Elk Grove Village
Section No.: 01 -00047 -00 -GL
Job No.: P-91-497-01
Cook County
IN WITNESS WHEREOF, the parties have caused this agreement to be executed in
quintuplicate counterparts, each of which shall be considered as an original, by their duly
authorized officers as of the dates below indicated.
Executed by the VILLAGE,
14th day of May 2002
ATTEST:
Ann 1. Walsh
Village Clerk
APPROVED BY STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
I -aim
Director of Highways
Date
S.NGen\W p2\dr02O328amlkgroveagrmt.dm
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VILLAGE OF ELK GROVE VILLAGE
By: Craig B. Johnson
Mayor