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HomeMy WebLinkAboutRESOLUTION - 53-93 - 9/28/1993 - AGRMT/IDOT/ARL HTS RD IMPROVEMENT RESOLUTION NO. 53-93 A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A JOINT AGREEMENT WITH I .D.O.T. - ARLINGTON HEIGHTS ROAD IMPROVEMENT AT I-90 (FULL INTERCHANGE) NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows: Section 1: That the Village President be and is hereby authorized to sign the attached documents marked: JOINT AGREEMENT WITH I.D.O.T. ARLINGTON HEIGHTS ROAD IMPROVEMENT AT I-90 (FULL INTERCHANGE) a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Village President. Section 2: That this Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED this 28th day of September 1993. APPROVED this 28th day of September 1993. Dennis J. Gallitano Village President ATTEST: Patricia S. Smith Village Clerk 2982r AGREEMENT THIS AGREEMENT entered into this 28th day of September A.D. 1993, by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and the Village of Elk Grove Village, County of Cook, of the State of Illinois, hereinafter called the VILLAGE. WITNESSETH: WHEREAS, the STATE, through its Division of Highways, is desirous of improving FAU Route 2626 (Arlington Heights Road) , at I-90 (Northwest Tollway) in the Village of Arlington Heights, Cook County, Illinois [State Section: N-7 (A b Z) HB-K; N-7-2 (F)] by making the following improvements: The construction of a "FULL INTERCHANGE" at Interstate 90 (Norhtwest Tollway) and Arlington Heights Road. The existing ramps will be reconfigured and additional new ramps constructed to provide full access at the Northwest Tollway interchange. To accommodate the proposed Arlington Heights Road widening, the dual structures carrying the Northwest Tollway over Arlington Heights Road will be constructed. Approximately 900 feet of Arlington Heights Road pavement will be reconstructed to provide a minimum of 14 feet 6 inches vertical clearance at the Northwest Tollway structure. Interchange lighting will be installed as required by the PROJECT IMPROVEMENT. Traffic signals will be installed at Ramps A and G including interconnections and all incidental work, and all other work necessary to complete the PROJECT in accordance with the approved plans and specifications; and WHEREAS, the VILLAGE requests emergency vehcile pre-emption "OPTICOM" be installed at the Ramp G - Arlington Heights Road intersection; and WHEREAS, the parties are desirous of said improvement in that same will be of immediate benefit to the VILLAGE residents and permanent in nature; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1 . The STATE agrees to make the surveys, obtain all necessary rights of way, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the plans , specifications and contract. 2. The STATE agrees to pay all right-of-way, construction and engineering costs , subject to reimbursement by the VILLAGE as hereinafter stipulated, and except as may be provided in other Agreements between the STATE and third parties. 3. It is mutually agreed by and between the parties hereto that the estimated cost for this improvement is $9,325,092.00, and the estimated cost of the improvements of immediate benefit to the VILLAGE is $6,900.00. Costs shall be determined by multiplying the final quantities times contract unit prices plus 15% for construction and preliminary engineering. 4. The VILLAGE has passed a resolution appropriating sufficient funds to pay Its share of the cost of this improvement, a copy of which is attached hereto as Exhibit A and made a part hereof. Upon award of the contract for this improvement, the VILLAGE will pay to the Department of Transportation of the State of Illinois in a lump sum, from any funds allotted to the VILLAGE, an amount equal to 95% of its obligation incurred under this Agreement and will pay to said Department the remainder of its obligation in a lump sum upon completion of the project, based upon final costs. The VILLAGE agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient to cover said cost. 5. The VILLAGE agrees to adopt a resolution or send a letter, prior to the STATE advertising for the work to be performed hereunder, approving the plans and specifications as prepared for the installation of the emergency vehicle pre-emption (EVP) system. -2- 6. The STATE shall cause private utilities to be relocated at no expense to the STATE or VILLAGE. Where a municipal utility has been installed 1 . on right of way acquired by the STATE or 2. within defined limits of a route the STATE has accepted for maintenance responsibilities, subsequent to the date of such acceptance the municipality will bear all utility relocation or adjustment costs made necessary by the construction of this improvement. 7. Upon completion of the improvement and final field inspection by the STATE, the STATE agrees to maintain, or cause to maintain, Arlington Heights Road in its entirety within the project limits. 8. Upon acceptance by the STATE of the traffic signal work included herein, the financial responsibility for the maintenance and electrical energy charges for the operation of the signal (s) shall be proportioned as fol l ows: Intersection Level of Maintenance Electrical Maintenance Energy Arlington Heights Road @ Ramp A II STATE Share . . . . . . . . . . . . . . . .100% 0% VILLAGE OF ARLINGTON HEIGHTS. . . . . . . . 0% 100% Arlington Heights Road @ Ramp G II STATE Share . . . . . . . . . . . . . . . .100% 100% VILLAGE OF ELK GROVE VILLAGE. . . . . . . . 0% 0% It is mutually agreed that the actual signal maintenance will be performed by the STATE either with its own forces or through an ongoing contractual agreement. It is further agreed that the signals shall be maintained to at least the Level of Plaintenance shown above. -3- 9. The STATE's Electrical Maintenance Contractor shall naintain the "Emergency Vehicle Pre-Emption System" equipment located at the traffic signal installation to be maintained by the STATE. The STATE's Electrical Maintenance Contractor shall invoice the VILLAGE for the maintenance costs related to the maintenance of the "Emergency Vehicle Pre-Emption System" equipment. The VILLAGE shall maintain the emitters and associated appurtenances at its own expense. The emitters shall be maintained and tested by the VILLAGE in accordance with the recommendations of the manufacturer. If in the future, the STATE adopts a roadway or traffic signal improvement which would include the intersection of Arlington Heights Road and Ramp G requiring *modifications to the traffic signal , then the VILLAGE agrees to financially participate in accordance with STATE policy towards the relocation, modernization, or reconstruction costs pertaining to the Emergency Vehicle Pre-emption equipment in conjunction with the STATE's proposed improvement. 10. It is mutually agreed that the STATE's Electrical Maintenance Contractor will send to the VILLAGE an itemized invoice every three months covering the actual cost for the maintenance of the "Emergency Vehicle Pre-Emption System" equipment during the preceding period. Upon receipt of said invoice, the VILLAGE agrees to pay to the STATE's Electrical Maintenance Contractor the amount of the invoice by certified check. 11 . The STATE shall control the sequence and timing of the traffic signal installation included herein. -4- THIS AGREEMENT and the covenants contained herein shall become null and void in the event the contract covering the construction work contemplated herein is not awarded by July 1 , 1996. THIS AGREEMENT shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. VILLAGE OF ELK GROVE VILLAGE By Dennis J. Gallitano ne i en Date: 19 - - _ ATTEST: Patricia S. Smith Village CIM (SEAL) STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By District Engineer Date: 19