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HomeMy WebLinkAboutRESOLUTION - 39-84 - 5/22/1984 - LTR OF UNDERSTANDINGRESOLUTION NO. 39-84 A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT TO SIGN A LETTER OF UNDERSTANDING BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE INSTALLATION OF PERMANENT TRAFFIC CONTROL SIGNALS AT THE INTERSECTION OF ILLINOIS ROUTE 72 AND KING/STANLEY STREET UNDER STATE SECTION 31 TS -1(83) NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois: Section 1: That the Village President be and is hereby authorized to sign the attached documents marked: ILLINOIS DEPARTMENT OF TRANSPORTATION LETTER OF UNDERSTANDING a copy of which is attached hereto and made a part hereof as if fully set forth and the Village Clerk is authorized to attest said documents upon the signature of the Village President.— Section 2: That this Resolution -shall be in full force and effect from and after its passage and approval according to law. PASSED this 22nd day of May 1984. APPROVED this 22nd day of May 1984. Charles J. Zettek Village President ATTEST: Patricia S. Smith Village Clerk May 16, 1984 T0: Charles A. Willis, Village Manager FROM: Ray L. R6terson, Village Engineer SUBJECT: HIGGINS/KING TRAFFIC SIGNAL - LETTER OF UNDERSTANDING WITH IDOT Attached for signature by the Village President are two copies of the Letter of Understanding with IDOT for the proposed traffic signal at Higgins Rd. and King St. A summary of the agreement follows: 1) The State will pay all construction and engineering costs. 2) The State will pay for 75% of the maintenance costs. _ 3) The Village will pay 100% of the energy costs. 4) The Village shall pass an ordinance prohibiting parking adjacent to the improvement on the approaches within the Corporate Limits. This has been done by Ordinance No.'s 674, 918 and 925. I recommend the execution of this Letter of Understanding. The Agreement, parking ban ordinances and the attached copy of "Plan Approval" must be returned to IDOT, Attn: Mr. Ben La'O, Bureau of Traffic. RLP:pp Attachment Illinois Department of Transportation Division of Highways/District 1 1000 Plaza DrivelSchaumburg, Illinois/60196 RT 1 (C) ILLINOIS 72 @ KING STREET/STANLEY STREET.!. April 30, 1984 LETTER OF UNDERSTANDING Mr. Charles Zettek President, Village of Elk Grove Village 901 Wellington Avenue Elk Grove, IL 60007 Dear Mr. Zettek: The Illinois Department of Transportation has tentatively scheduled the installation of permanent traffic control signals at the intersection of Illinois Route 72 and King Street/Stanley Street under STATE Section 31 TS -1(83). If you are in agreement with this Letter of Understanding, please affix your signature on this letter and return the original to the attention of the Bureau of Traffic. The copy is for your files. The Village of Elk Grove Village, hereinafter referred to as the VILLAGE , and the State of Illinois, hereinafter referred to as the STATE, mutually understand and agree to the following: 1. The STATE agrees to make the surveys, prepare plans and specifications, receive bids, award the contract, furnish engineering inspection during construction, and cause the improvement to be built in accordance with the plans, specifications,.and contract. 2. The STATE agrees to pay all non-federal construction and engineering costs for the installation of the traffic signals. 3. The estimated cost of the traffic signal installation is as follows: Construction Costs $80,000.00 Engineering Costs (15%) $12,000.00 TOTAL $92,000.00 4. The VILLAGE agrees to approve the plans and specifications by letter or resolution prior to the STATE advertising for the work to be performed hereunder. 4 -2- 5. Upon acceptance by the STATE of the traffic signal work included herein, it is mutually agreed that the financial responsibility for maintenance of the traffic signals shall be divided as follows: STATE'S Share VILLAGE'S Share Traffic Signals 75% 25% 6. Upon the completion of this improvement is agreed that the actual signal maintenance will be performed by the STATE, either with its own forces or through an ongoing contractual agreement. It is further agreed that the signals shall be maintained to at least the Level of Maintnenace II specified in the attached Exhibit "A" and made a part hereof. It is understood that Level of Maintenance I meets the minimum requirements of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways and Level of Maintenance II exceeds the manual requirements and is prescribed for those signals that the District Engineer, with the concurrence of the Engineer of Traffic, determines to require a higher level of service for adequate operation of the highway system at those locations. 7. It is mutually agreed that the financial responsibility for electrical energy charges for the operation of the traffic signals shall be borne entirely by the VILLAGE. 8. The STATE agrees to bill the VILLAGE for its proportionate share of the signal maintenance costs on a three-month basis. Upon receipt of said maintenance bill the Village shall reimburse the STATE in the amount of the bill made payable to the "Treasurer of the State of Illinois". Any proposed expenditures in excess of $5,000 for repair of damage to single signal installations must be approved by the billed party before the expenditure is made. Payment by the STATE of any or all of its share of maintenance costs is contingent upon the STATE receiving adequate funds in its annual appropriation. The parties hereto agree that the traffic signal maintenance and energy provisions of this Letter of Understanding shall remain in effect for a period of twenty (20) years from the date of its execution or so long as the traffic signals covered by the terms of this Letter of Understanding or any amendment hereto remain in place either in their current or some modified configuration, whichever, is the shorter period of time. Such an effective term shall apply unless otherwise agreed in writing by the parties hereto. -3- 9. The STATE agrees to make arrangements with the local power company to furnish the electrical energy for the operation of the traffic signals and to bill the VILLAGE for the entire cost of the energy charges. The VILLAGE agrees to pay this cost as billed by the local power company. 10. The STATE retains the right to control the sequence and timing of the traffic signals. 11. The VILLAGE has adopted and will put into effect, prior to advertising for the work to be performed_ hereunder, an ordinance requiring that parking be prohibited adjacent to this improvement on the approaches lying within the corporate limits of the VILLAGE, a copy of which is attached hereto as "Exhibit B" and will, in the future, prohibit parking at such locations on or immediately adjacent to this improvement as may be determined to be necessary by the STATE from traffic capacity studies. 12. The VILLAGE agrees to exercise its franchise right to cause private utilities to be relocated at no expense to the STATE. 13. This Letter of Understanding shall become null and void in the event the contract covering the construction work contemplated herein is not awarded by June 30, 1987. 14. This Letter of Understanding and the covenants contained herein shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. Very truly yours, Sigmund C. Ziejewski District Engineer VILLAGE QF ELK GROVE VILLAGE By: Mayor Date: EXHIBIT A TRAFFIC SIGNAL MAINTENANCE PROVISIONS LEVEL II The maintaining -agency agrees to: 1. Patrol the traffic control signal system a minimum of once every two (2) weeks and replace burned out lamps or damaged sockets as may be required. The reflector and lens should be cleaned each time a lamp is replaced. 2. Keep signal posts, controller pedestals, and foundations in alignment at all times. 3. Keep signal posts and controller pedestals tight on foundation. 4. Keep signal heads and controller cabinets tight on their pedestals and properly adjusted. 5. Keep detector equipment in proper working order at all times. 6. Check the controllers, relays, and detectors at least once every month to ascertain that they are functioning properly and make all necessary repairs and replacements. 7. Furnish and install temporary controller whenever necessary. 8. Keep interior of controller cabinets in a neat condition at all times. 9. Remove to clean and overhaul the controllers, relays, special auxiliary control equipment, and time clock once a year or more often if necessary. A record tag shall be attached to each controller on which the date of over- haul or other service work shall be indicated. 10. Replace burned out fuses. 11. Clean reflectors, lenses, and lamps once every six (6) months. 12. Repaint all signal components exposed to weather at least once every two (2) years. 13. Group relamp traffic signal heads at the expiration of the average rated lamp life. 14. Repair or replace any and all equipment damaged by any cause whatsoever. 15. Be responsible to make recovery for damage to any part of the installation or systems from the party causing the damage. 16. Place a stop sign on each approach to the intersection as a temporary means of regulating traffic whenever repairs at a signalized intersection require that the controller be disconnected. 17. Respond to emergency calls from authorized patties twenty-four (24) hours a day, including Saturdays, Sundays, and holidays. Controller failure, lights out, knockdowns, or two (2) red lights out at an intersection are considered emergencies. 18. Provide the DEPARTMENT the name, address, and telephone number of at least two oersons who will be available for.emergency repair of the traffic signals and keep the DEPARTMENT informed of anv rhanaas nf aamo.