HomeMy WebLinkAboutRESOLUTION - 25-79 - 4/24/1979 - FIRE POLICE COMMISSIONRESOLUTION NO. 25-79
A RESOLUTION AUTHORIZING THE FIRE AND POLICE COMMISSION OF THE VILLAGE
OF ELK GROVE VILLAGE TO UTILIZE COOPERATIVE TESTING OF RECRUITS
WHEREAS, the President and Board of Trustees of the Village of Elk Grove
Village, Counties of Cook and DuPage, Illinois, deems it to be in the best
interests of the Village to participate in cooperative testing of recruits
for police services of said community; and
WHEREAS, a cooperative testing service has been established by several
municipalities in the area known as the Northwest Municipal Conference Area
Fire and Police Recruitment and Testing Consortium;
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees as
follows:
1. That the Board of Fire and Police Commissioners be and is hereby
authorized to utilize the Northwest Municipal Conference Area Fire
and Police Recruitment and Testing Consortium to administer such
segments of recruit testing as the Fire and Police Commissioners
shall determine to be in the best interests of this municipality
from time to time.
2. That the Board of Fire and Police Commissioners be and is hereby
authorized to utilize the results of such testing in establishing
its list of eligibles for service in the police department.
3. That the Board of Fire and Police Commissioners be and is hereby
authorized to utilize eligibility lists compiled by utilization of
test results reported by the Northwest Municipal Conference Area Fire and
Police Recruitment Testing Consortium in making appointments to
positions in the police service.
4. That the Northwest Municipal Conference Area Police Recruitment Testing
Consortium is hereby authorized to act as an agency of the Police and
Fire Commission for the purposed of administering tests as hereinbefore
authorized.
5. That the President and Board of Trustees of the Village of Elk Grove
Village hereby approves the by-laws of the Northwest Municipal Conference
Area Fire and Police Recruitment Testing Consortium, a copy of which is
attached hereto, expressly incorporated by reference herein and made a part
hereof as if fully set forth.
BE IT FURTHER RESOLVED, that this Resolution be and the same is hereby
enacted pursuant to the powers granted the Village of Elk Grove Village under
the terms and provisions of the Constitution of the State of Illinois of 1970
Article VII, Section 10 empowering units of local government inter alia to
share services and to exercise, combine, or transfer functions or powers among
themselves in order to further intergovernmental cooperation and benefits to
the public resulting therefrom.
BE IT FURTHER RESOLVED, that this resolution shall be in full force and
effect from and after its passage and approval according to law.
PASSED this
24th
day
of
April
1979.
APPROVED this
24th
day
of
April
1979,
ATTEST:
Fay Bishop
Deputy Village Clerk
- 2 -
Charles J. Zettek
Village President
By Laws
Northwest Municipal Conference Area
Fire -Police Recruitment
and Testing Consortium
Article I
Purpose
--—
The Northwest Municipal Conference Area Police Recruitment and
Testing Consortium, hereinafter referred to as the "Consortium" is a
cooperative venture voluntarily established by its members pursuant
to Article VII, Section 10, of the 1970 Constitution of the State of
Illinois. The expressed purpose of this body is to provide the
operating framework through its organization or such organization
as may be designated by it for the common recruitment and testing
of police candidates. In addition, the Consortium shall serve as
a forum for discussion, study, development and/or implementation of
ideas or plans of mutual interest and concern regarding the recruit-
ment, application process, and physical agility and psychological
testing of candidates for the member fire and police departments. The
specific objectives of this organization will be:
1) Develop a Combined Recruiting Program
An area wide recruiting program will enable the munici-
palities to pool their efforts to draw the MOST qualified
prospects. This capability may prove very cost effective
if the present supply of available quality prospects
should become limited.
2) Develop the Best Testing Devices
The test program would necessitate professional review as
to its validity and applicability to the job classification.
The pooling mechanism would present a cost effective method
of determining this and enable retention of consulting
expertise to assist with addressing the requirements of
Equal Opportunity Employment.
3) Develop a Valid and Efficient Screening Technique
The technique utilized in oral interviews and in the analysis
of written data is a difficult one to master. It can often
serve to be the determinant that can clarify one candidate's
position over another. It would be the purpose to develop
validity guidelines that could be employed by the local
municipal fire and police commission.
By -Laws - Fire -Police Recruitment and Testing page 2
4) Reduction of Cost and Time
The time required and the cost of duplicate testing programs
administered to a candidate who applies to a number of
departments would be eliminated by a pooling program. Also
the costs that would occur to a number of municipalities
attempting test verification (or court defense of an unveri-
fied test) would be limited.
5) Mainten
of Local Fire -Police Commission Control of the
This program would be a cooperative venture by the partici-
pating municipality. It seeks to eliminate duplication and to
improve the standards of selection in relation to performance.
It will NOT usurp local determination of the candidate they
desire to serve in their community. All testing and screening
information will be made available to the local fire -police
commission of the municipality to which the candidate has
applied. The mannerin which that information is utilized by
the local municipality will be determined by that local board.
Article II
Powers
The Consortium shall have the following powers:
A) To enter into contracts in its own name, including but not
limited to service and performance contracts with private
consultants and other governmental units.
B) To employ agents and employees should the need be manifested.
C) To acquire, lease, hold and dispose of property.
D) To incur debts, liabilities, or obligations necessary for the
accomplishment of its purpose and as deemed necessary by its
Board of Directors.
E) To exercise those powers necessary and incidental to carrying
out the purposes set forth in Article I of the By -Laws,
including but not limited to:
1) Establish Testing Standards
2) Selection of Testing Mechanisms
3) Authorize Recruitment Programs
4) Authorize all Forms
5) Authorize Test Dates and Procedures
6) Administer Tests
7) Grade and Compile Test Results
8) Forward Test Results to Applicant Designated Municipalities
9) Notify Candidates of Test Results
10) Make Recommendations to Local Fire -Police Commissions
Relative to Their Rules and Regulations
By -Laws - Fire-Pol Recruitment and Testing page 3
Article III
Participation
A) All municipalities who adopt,an ordinance of participation
by their respective Boards of Trustees/City Councils shall be
members in equal standing of the Consortium.
B) Continued membership shall be contingent upon the payment by
each municipality of the annual and/or additional fees as may
be determined by the Board of Directors.
C) Upon becoming a member, any new member municipality shall become
subject to all existing debts and liabilities of the Consortium
to the same extent as all other members.
Article IV
Board of Directors
The Board of Directors shall be established for the Consortium which
shall consist of the chairman of the fire -police commission of each community
or his designate.
A) The Board of Directors shall determine general policy of the
Consortium, adopt and amend these By -Laws, accept new members,
and approve the budget.
B) The Board shall also designate the agency to serve as staff
consultant and/or employ as may be deemed necessary, individuals
to function as staff support.
C) The Board of Directors shall meet at least once a year in January
of that year. Special meetings of the Board of Directors may be
called by the Chairman on his initiative or on the request of the
representatives of two member municipalities.
1) Unless otherwise specified, a quorum for the transaction of
business shall consist of a majority of member municipalities.
2) Roberts Rules of Order (Newly Revised),when not in conflict
with these By -Laws, shall govern all meetings of the Board
of Directors.
Article V
Officers
There are hereby established by these by-laws three officers of this
organization who shall be the Chairman, Vice -Chairman and Secretary -
Treasurer.
rev. 4/19/78
By -Laws - Fire -Police Recruitment and Testing page 4
A) Election of officers shall be held each January. A majority
vote of the representatives constituting a quorum shall be
required to elect the officers.
B) Chairman - The duties of the Chairman are:
1) To preside at all meetings of the Consortium
2) To review the agenda and insure its issuance to all members
with (15) fifteen days of a scheduled meeting
3) To call a special meeting of Consortium representatives
when deemed necessary
4) To act as chief spokesman for the Consortium in all matters
concerning its policy considerations
C) Vice -Chairman - The Vice -Chairman shall serve as Chairman in the
absence of the Chairman and will assume all duties and responsi-
bilities of the Chairman in the eventuality that he may no longer
be able to serve in that capacity. In addition, he shall perform
all the duties incident to that office and all other duties rela-
tive to the Consortium as from time to time may be assigned to
him by the Board of Directors.
D) Secretary -Treasurer - The Secretary -Treasurer shall have charge
of all the minutes and official records of the Consortium. He
shall also review the financial reports prepared by the staff
and present them at the regularly scheduled meetings.
Article VI.
Support Personnel
The Board of Directors shall designate an agency or municipality to
operate in the capacity of support personnel as may be deemed necessary by
the nature of this project. If in the opinion of a majority of the member
municipalities of the Consortium further support or coordination assistance
would become necessary, full or part-time personnel may be hired according
to the policy of the Board.
Article VII.
Budget
The fiscal year of the Consortium shall run from May 1 to April 30.
The annual budget shall be approved at the regular meeting of the Consortium.
The budget will reflect the day to day operations of the Consortium. The
annual budget appropriation for non -testing related staff expense shall be
divided equally by all members.
Additional funds will be forthcoming within 30 days of invoice for the
direct and indirect expenses incident to the administration of each testing
cycle and/or for the special research or consultation approved by the Board
of Directors. All such expenses incurred by the Consortium will be divided
proportionately as to the percentage of total candidate applications processed
by each member community of the Consortium during the test cycle.
rev. 3/1/79
By -Laws - Fire -Po- e Recruitment and Testing I page 5
The budgetary process of the Consortium shall require the specific
approval of each member municipality to that member's maximum annual liability
for participation in the costs of conducting the functions of the Consortium.
Article VIII.
Audit
The Board of Directors shall call for an annual audit of the financial
affairs of the Consortium. This audit shall be performed by a Certified
Public Accountant in accordance with generally accepted auditing principles
and shall be presented to the member municipalities forty-five (45) days
prior to the January meeting for approval at that meeting.
Article IX.
Withdrawal, Termination. and Dissolution
A) Withdrawal
Any member municipality may withdraw from this agreement effective
on the first day of the new fiscal year. Upon withdrawal it is respon-
sible for:
1) Non-payment of prior year dues for operating expenses.
2) Non-payment of special direct and indirect expenses relative
to their participation in any prior testing cycle.
3) Pro -rata share of any and all debts incurred by the Consortium.
while they were a member.
4) Any contractual obligations it has separately signed with the
Consortium.
B) Termination
The voting membership of any municipality shall be terminated for
non-payment of annual dues or failure to render payment of a special
assessment within ninety (90) days of invoice. Termination shall
require a majority vote of all member municipalities with the muni-
pality in question not permitted to vote on the question. The
terminated municipality is responsible for all finanical indebtedness
as outlined in "Withdrawal Article IX, Section A."
C) Dissolution
The dissolution of the Consortium shall be deemed to have
occurred on the withdrawal of all but two members or upon successful
adoption of a motion of dissolution which must be approved by a
majority of the membership. Upon dissolution, all assets of the
Consortium shall be divided according to the apportionment ratio
for membership as outlined in Article VII. Assets shall be dis-
tributed only to those members who have participated in Consortium
activity for the fiscal year in which dissolution occurs.
rev. 4/19/78
By -Laws - Fire-Polic `ecruitment and Testing Paoe 6
Article X
F ,1 ITffiTi"ryaii
These By -Laws may be amended by a 2/3 vote of the member municipal- "
ities represented by any scheduled meeting. Motions for amendment must be
received by the Secretary no less than forty-five (45) days prior to the
scheduled meeting for inclusion on the agenda.
Article XI
Ratification
The By -Laws are considered in force and the Consortium agreement
applicable to those member communities whose municipal Board of Trustees/
City Councils have adopted by ordinance the intent and concomitant
conditions of membership. A copy of such ratification resolution shall
be transmitted to the offices of the Northwest Municipal Conference upon
board approval and until such time as a Secretary is selected pursuant
to Article V, Section C.
Article XII
Separability
That each article, section, paragraph, sentence, clause and provision
of these By -Laws is separable and if any provision is held unconstitutional
or invalid for any reason, such decision shall not affect the remainder of
these By -Laws nor any part thereof, other than that part affected by such
decision.
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rev. 4/19/78