HomeMy WebLinkAboutRESOLUTION - 21-06 - 4/25/2006 - MEMORANDUM OF UNDERSTANDINGRESOLUTION NO. 21-06
A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE VILLAGE
OF ELK GROVE VILLAGE AND THE HEART OF A MARINE FOUNDATION
PROUDLY SERVING ALL BRANCHES OF THE US MILITARY REGARDING THE
DISTRIBUTION OF CERTAIN FALLEN SOLDIER MEMORIAL FUND DONATIONS
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows:
Section 1: That the Mayor be and is hereby authorized to sign the attached documents
marked:
Memorandum of Understanding
between the
Village of Elk Grove Village and the Heart of a Marine Foundation
Proudly Serving All Branches of the US Military regarding the
Distribution of Certain Fallen Soldier Memorial Fund Donations
a copy of which is attached hereto and made a part hereof as if fully set forth and the Village
Clerk is authorized to attest said documents upon the signature of the Mayor.
Section 2: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
VOTE: AYES: 6 NAYS: 0 ABSENT: 0
PASSED this 251h day of April 2006
APPROVED this 25th day of April 2006
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Ann I. Walsh, Village Clerk
MSMemomnofUnd«staMingPuMd nations
Memorandum of Understanding
between the
Village of Elk Grove Village
and the
Heart of a Marine Foundation Proudly Serving All Branches of the US Military
regarding the
Distribution of Certain Fallen Soldier Memorial Fund Donations
Whereas, the Village of Elk Grove (hereafter Village) is holding donations collected from
various civic groups and volunteers for the Elk Grove Fallen Soldier Memorial Fund; and,
Whereas, the purpose of the donation collection was to fund a memorial statue, memorial college
scholarships, and assist military families facing hardship situations; and,
Whereas, the donations collected for the military family assistance portion of the program
amounts to $16,893.37; and,
Whereas, the Heart of a Marine Foundation Proudly Serving All Branches of the US Military
(hereafter Foundation) is a chartered 501(c)(3) not-for-profit corporation based in Elk Grove
Village with a mission of providing assistance to all branches of military personnel and their
families; and,
Whereas, the Foundation by its nature is attuned to the financial hardship situations experienced
by military personnel and their families; and,
Whereas, the Village of Elk Grove desires to have the Foundation distribute or otherwise utilize
the donations collected by the community for military family assistance following the terms and
conditions contained herein.
Therefore, be it agreed by the parties as follows:
Section 1—Distribution of Funds
The Village will provide the Foundation with. $16,893.37 of donated funds in three distributions
as follows:
• On or about May 2006, the Village will provide the Foundation with $5,631.12
• On or about May 2007, the Village will provide the Foundation with $5,631.12
• On or about May 2008, the Village will provide the Foundation with $5,631.13
With the final distribution in 2008, the Village's obligation to provide funding to the Foundation
will be complete. For purposes of this Memorandum of Understanding, the Village will not
provide any additional funds beyond the final distribution.
The Village will have no obligation to provide any funds if the Foundation fails to abide by the
stipulations set forth in this Memorandum as determined by the Village.
Final Memorandum of Understanding Page 1 of
Section 2 — Foundation Requirements/Distribution of Funds
The Foundation agrees to only distribute or utilize the funds provided by the Village in Section 1
above in the following manner:
• Only residents (including unincorporated residents with a mailing address) of Elk Grove
Village, Arlington Heights, Schaumburg, Rolling Meadows, Itasca, Wood Dale,
Bensenville, Des Plaines, or Mount Prospect are eligible to receive direct financial
assistance or otherwise be assisted by the funds provided in Section 1.
• Funding assistance will be provided to a person serving in any branch of the US military
or the family of a person serving in any branch of the US military experiencing a
financial hardship specifically attributable to said military service.
• The Foundation shall use its best efforts to validate the existence of the financial
hardship and determine that the hardship is based upon military service.
• The Foundation shall determine how best to address the hardship situation by providing
direct financial grants or otherwise purchasing goods, services, accommodations, or
commodities to address the hardship situation.
• The Foundation will accept all responsibility for administering, implementing, and
financing the means and methods it chooses to address the hardship situation.
Section 3 — Examples of Hardship Situations
The Village and the Foundation agree that the following situations serve as a guideline for
providing hardship funding assistance:
• Assisting a military person wounded or injured while in military service;
• Assisting the family of a military person who was injured while in military service. Such
family assistance may include travel and accommodations for the family to visit the
injured service person.
• Assisting a military family needing home repairs due to the military service separating
the soldier from their family.
The aforementioned are guidelines. They do not cover every circumstance or situation that may
arise and be addressed by the Foundation.
Section 4 - Reporting
The Foundation agrees to provide a report to the Village in April 2007, April 2008, and April
2009 detailing how the funds were utilized to assist a US military person or qualified family
experiencing a hardship situation.
Section 5 — Review
The Village shall have the right at any time to review the Foundation's records and/or the Village
may request information from the Foundation and the Foundation shall comply with the request
regarding the distribution of funds to ensure the Foundation is following the provision of this
Memorandum of Understanding.
]Final Memorandum of Understanding Page 2 of 3
Section 6 — Signatures
By signing below, the parties acknowledge their obligation to comply with the terms and
conditions of this Memorandum of Understanding:
The Heart of a Marine Foundation Proudly Serving All Branches of the US Military
Execution:
By:
(Signature)
Its:
critic)
Attest:
By:
(Signature)
Its:
(Title)
Village of Elk Grove Village
Execution:
By: Craig B. Johnson
(Craig B. Johnson)
Its: Mayor
(Title)
Attest:
By: Ann I. Walsh
(Ann 1. Walst
Its: 'Village Clerk
(Title)
Final Memorandum of Understanding Page 3 of 3