HomeMy WebLinkAboutRESOLUTION - 14-09 - 3/24/2009 - IDOT AGREEMENT/IMPROVE TRAFFIC SIGNALSRESOLUTION NO. 14-09
A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE AN AGREEMENT BETWEEN THE STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION (IDOT) AND THE VILLAGE OF ELK
GROVE VILLAGE FOR THE IMPROVEMENT OF TRAFFIC SIGNALS AT THE
IL 72 (HIGGINS ROAD) AND ARLINGTON HEIGHTS ROAD INTERSECTION
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees
of the Village of Elk Grove Village, Counties of Cook and DuPage. State of Illinois as
follows:
Section 1: That the Mayor be and is hereby authorized to sign the attached
documents marked:
AGREEMENT
a copy of which is attached hereto and made a part hereof as if fully set forth and the
Village Clerk is authorized to attest said documents upon the signature of the Mayor.
Section 2: That this Resolution shall be in full force and effect from and after its
passage and approval according to law.
VOTE: AYES: 6 NAYS: 0 ABSENT: 0
PASSED this 24th day of March 2009.
APPROVED this 24th day of March 2009.
APPROVED:
Mavor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Ann I. Walsh
Village Clerk
RES01 DOTHigginsAHtrafsigni
AGREEMENT
THIS AGREEMENT entered into this 24th day of March. 2009 A.D., by and between the
STATE OF ILLINOIS, acting by and through its Department of Transportation, hereinafter called the
STATE, and the VILLAGE OF ELK GROVE VILLAGE, County of COOK, of the State of Illinois,
hereinafter called the VILLAGE.
WITNESSETH
WHEREAS, the STATE, in order to facilitate the free flow of traffic and insure safety to the
motoring public as part of the Highway Safety Improvement Program is desirous of improving the
existing signalized intersection on IL 72 (Higgins Rd.) @ Arlington Heights Rd. by adding light
emitting diodes, pedestrian signals and a crosswalk (to be known as STATE Section 2009-008 TS
and Contract No. 60G04) and by performing all other work necessary to complete the improvement
in accordance with the plans and specifications; and,
WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate
benefit to the VILLAGE, and permanent in nature; and,
WHEREAS, the intersection of IL 72 (Higgins Rd.) @ Arlington Heights Rd. lies within the
corporate limits of the VILLAGE.
NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree as follows:
1. The STATE agrees to prepare plans and specifications, receive bids, award the contract, furnish
engineering inspection during construction, and cause the improvement to be built in accordance
with the plans, specifications, and contract. The STATE also agrees to pay all construction and
engineering costs subject to reimbursement by the VILLAGE as hereinafter stipulated:
2. The VILLAGE agrees to approve the plans and specifications by letter or resolution prior to the
STATE advertising for the work to be performed hereunder.
3. It is mutually agreed that the proportional participation for the construction costs and engineering
costs of this improvement shall be as follows:
IL 72 (Higgins Rd.) FEDERAL STATE
Traffic Signals @ FUNDS FUNDS VILLAGE FUNDS
Arlington Heights Rd. 90% 10% 0%
Engineering (15%). 90% 10% 0%
4. It is mutually agreed that the estimated construction costs and engineering costs of this
improvement are divided as follows:
IL 72 (Higgins Rd.) FEDERAL STATE VILLAGE
Traffic Signals @ FUNDS FUNDS FUNDS TOTAL
Arlington Heights Rd. $ 108,000 $12,000 $ 0 $ 120,000
Engineering (15%) $ 16,200 $ 1,800 $ 0 $ 18,000
$ 124,200 $13,800 $ 0 $ 138,000
5. It is mutually agreed that the VILLAGE will reimburse the STATE in an amount equal to the
VILLAGE'S share of the actual cost as determined in accordance with Item #4 above. It is
mutually agreed that upon award of the contract for this improvement, the VILLAGE will pay to
the Department of Transportation of the State of Illinois, in a lump sum from any funds allotted to
the VILLAGE. An amount equal to 80% of its obligation incurred under this -Agreement, and will
pay to the said Department the remainder of its obligation (including any non -participating costs
for FA projects) in a lump sum, upon completion of the project based upon final costs.
6. Upon acceptance by the Department of Transportation of the traffic signal improvement included
herein, the financial responsibility for maintenance and electrical energy for the operation of the
traffic signals shall remain by previous agreement.
7. The actual maintenance will be performed by the STATE with its own forces or through an
ongoing contractual agreement.
8. Payment by the STATE of any or all of its share of maintenance and energy costs is contingent
upon the STATE receiving adequate funds in its annual appropriation.
9. The STATE retains the right to control the sequence of timing on the traffic signals.
10. The STATE will be responsible for maintenance of lane line and median line markings.
11. The VILLAGE agrees to exercise its franchise right to cause private utilities to be relocated at no
expense to the STATE.
ATTEST:
Ann I. Walsh
CLERK
VILLAGE OF ELK GROVE VILLAGE
By: Craig B. Johnson
MAYOR
Date: March 24, 2009
N2
Diane M. O'Keefe, P.E.
Deputy Director of Highways,
Region One Engineer
Date:
PLAN APPROVAL
WHEREAS, in order to facilitate the improvement at the intersection(s) of IL 72 (Higgins Rd.) @
Arlington Heights Rd. the VILLAGE OF ELK GROVE VILLAGE hereby approves the plans and
specifications for the proposed traffic signal improvements-at.the said intersection above. -
ATTEST:
Ann I. Walsh
Clerk
SEAL
APPROVED:
BY: _ Craig B. Johnson
MAYOR
Date: March 24, 2009