HomeMy WebLinkAboutRESOLUTION - 18-11 - 4/26/2011 - DESTRUCTION OF AUDIO RECORDINGSRESOLUTION NO. 18-11
A RESOLUTION AUTHORIZING THE DESTRUCTION OF AUDIO
RECORDINGS OF CLOSED MEETINGS SESSIONS (2008)
WHEREAS, the Open Meetings Act requires governmental bodies to audio or
video record their closed meetings; and
WHEREAS, this governmental body has complied with that requirement; and;
WHEREAS, the Open Meetings Act permits governmental bodies to destroy the
verbatim record of closed meetings without notification to or the approval of a Records
Commission or the State Archivist not less than eighteen (18) months after the
completion of the meeting recorded, but only after:
It approves the destruction of a particular recording; and;
2. It approves the written minutes of the closed meeting; and
WHEREAS, for the verbatim record by tape of the meeting(s) set forth in
Section 1 of this Resolution, at least eighteen (18) months have passed since the
completion of those meetings, and this governmental body has approved written minutes
for each of the meetings or portions of meetings set forth in Section 1: and
WHEREAS, this governmental body may order the destruction of the verbatim
record even if it continues to withhold the approved written minutes of the closed session
until some later period of time.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of
Trustees of the Village of Elk Grove Village, Cook and DuPage Counties of
Illinois, as follows:
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Section 1: That based upon the statements made within the preamble to this
Resolution, the Mayor and Board of Trustees hereby orders the destruction of the
verbatim record being an audio or video tape of the full meetings or portions of meetings
as listed on Exhibit A.
Section 2: That this Resolution shall be in full force and effect from and
after its passage, approval and publication according to law.
VOTE: AYES: 6 NAYS: 0 ABSENT: 0
PASSED this 26" day of April 2011.
APPROVED this 26`" day of April 2011.
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Judith M. Keegan, Village Clerk
PUBLISHED this 291" day of April 2011 in pamphlet form.
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EXHIBIT A
Date of Executive Session Meeting Tapes
1-08-2008
2-12-2008
2-26-2008
3-11-2008
3-18-2008
3-25-2008
4-08-2008
4-22-2008
5-13-2008
5-27-2008
6-17-2008
7-15-2008
8-19-2008
9-09-2008
9-23-2008
10-14-2008
10-28-2008
11-11-2008
12-09-2008
approval to destroy - Resolution No. 18-11
Dated: April 26, 2011
1 reslclosedsessinnrcrordingsl'or2(108tapes
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