HomeMy WebLinkAboutRESOLUTION - 46-11 - 12/6/2011 - PACE AGREEMENTRESOLUTION NO. 46-11
A RESOLUTION AUTHORIZING THE MAYOR AND VILLAGE CLERK TO
EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE
AND THE SUBURBAN BUS DIVISION (PACE) OF THE REGIONAL
TRANSPORTATION AUTHORITY (DIAL -A -RIDE)
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Elk Grove Village, Counties of Cook and DuPage, State of Illinois as follows:
Section 1: That the Mayor be and is hereby authorized to sign the attached documents
marked:
PACE PARATRANSIT LOCAL SHARE AGREEMENT
Village of Elk Grove
a copy of which is attached hereto and made a part hereof as if fully set forth and the Village
Clerk is authorized to attest said documents upon the signature of the Mayor.
Section 2: That this Resolution shall be in full force and effect from and after its passage
and approval according to law.
VOTE: AYES: 6 NAYS: 0 ABSENT: 0
PASSED this 61h day of December 2011.
APPROVED this 0 day of December 2011.
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Judith M. Keegan, Village Clerk
11ace1,oca13hareAgnm201 I
PACE PARATRANSIT LOCAL SHARE AGREEMENT
Village of Elk Grove
This agreement is made this 6th day of December , 2011 by and between the Suburban Bus Division
of the Regional Transportation Authority (RTA) operating under the name and hereinafter referred to as
"Pace", an Illinois municipal corporation, and the Village of Elk Grove, an Illinois municipal corporation,
hereinafter referred to as the "Village".
The parties, in consideration of the mutual promises hereinafter set forth, tereby agree to the following:
TERM - This agreement will be in effect beginning January 1, 2012 and ending December 31, 2012.
2. SERVICE DESCRIPTION - The Village will participate in the financial support of the transportation
service described in the attached Exhibit A. Exhibit A is hereby incorporated and made a part of this
Agreement.
3. REPORTING - Pace will provide to the Village on a monthly basis, a report with the following:
A. Number of one-way trips.
B. Total Vehicle service hours (provided for Dial -A -Ride service as outlined in Exhibit A of this
Agreement).
C. A billing for Local Share, determined as outlined in Section 4 of this Agreement.
4. LOCAL SHARE FUNDING - Pace shall participate in the cost of funding only service provided Monday
through Friday. The Village agrees to reimburse Pace monthly for the Local Share incurred in
operating the weekday service described in Exhibit A and for 100% of the cost of providing the
Saturday service which is described in Exhibit A. The Village costs will be calculated in the following
manner:
A. Service Not Funded by Pace- The Local Share shall be calculated by multiplying the number of
vehicle service hours provided by the contractor's hourly rate, minus fare revenue for such service.
B. Service Funded by Pace -
1. The Total Expense of the project will be calculated by multiplying the actual number of vehicle
service hours delivered per this Agreement by the hourly rate charged to Pace by the
Contractor. Operating Deficit will be defined as Total Expense less fare revenue.
2. The Pace Contribution will be the lesser of 1) 75% of the actual Operating Deficit attributed to a
maximum of 7,073 vehicle hours of service, 2) $3.00 multiplied by the number of one-way
passenger trips, or 3) $103,202
The Pace Contribution shall be calculated monthly on a year-to-date basis to adjust for actual
vehicle hours of service and ensure that the annual Pace Contribution is not depleted in
advance before the end of the term of this agreement.
The Local Share is the Total Expense, as described in Section 4.6.1., minus fares, minus the
Pace Contribution.
3. The Village shall pay Pace within thirty (30) days of receiving the monthly bill for service costs
for both Pace -funded services and non Pace -funded services.
4. In addition to the Local Share described above, the Municipality agrees to subsidize/reimburse
Pace for fare revenue associated with semi -scheduled service outlined in the Exhibit A service
description. The Pace minimum fare of $1.00 times the number of trips for semi -scheduled
service will be billed monthly with the Local Share.
5. AMENDMENT - This Agreement constitutes the entire Agreement between the parties hereto. Any
2012 LSA Page 1 Village of Elk Grove
proposed changes in this Agreement shall be submitted to Pace for its prior approval. Except for minor
service changes, no modification, addition, deletion, revision, alteration or other change to this
Agreement shall be effective unless and until such changes are reduced to writing and executed by the
authorized representatives of parties hereto. Minor changes to semi -scheduled transportation services,
including times and days, are permitted subject to prior written notice being provided to the Village
regarding the service changes to be undertaken.
6. TERMINATION -This contract can be terminated upon thirty (30) calendar days written notice by Pace,
if: 1) sufficient funds have not been appropriated to cover the estimated requirements by Pace or by
any other agency funding the service; 2) Pace develops alternative public transportation services which,
as determined by Pace will better meet the transportation needs of the public; or, 3) the Village fails to
make payments as required by Section 4 of this agreement. I
7. FAILURE TO PERFORM -.Pace will not be responsible for any failure on the part of the Contractor to
provide service due to circumstances beyond the reasonable control of the Contractor or Pace. Pace
shall make every reasonable effort to have service restored as soon as practical under the
circumstances. No fees will be charged for service not performed.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made effective and
executed as of the date first set forth above by their duly authorized officials.
SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY
PACE
VILLAGE OF ELK GROVE
By: By: Craig Johnson Mayor
Thomas J. Ross, Executive Director
Date: Date: December 6 2011
Attest: Attest: Judith M Keegan Village Clerk
Date: Date: December 6 2011
2012 LSA Page 2 Village of Elk Grove
VILLAGE OF ELK GROVE
EXHIBIT A - ATTACHMENT
Semi -Scheduled Transportation Services
As a part of the services described in Exhibit A of the Local Share Agreement, the following pre -
scheduled service will be provided at the Village's request. These services are to be provided
free of charge to residents of the Village Grove Apartments and/or other senior housing
complexes as may be identified and mutually agreed upon by the Village and Pace. The phone
number to call is (847) 299-6212.
Monday Service:
Mallard Crossing Shopping Plaza
Pick-ups beginning at 1:00 p.m., returning trips at 2:30 p.m. and 3:00 p.m.
No reservations required.
Tuesday Service:
Mallard Crossing Shopping Plaza
Pick-ups beginning at 10:00 a.m., returning trips at 11:30 a.m. and 12:00 p.m.
No reservations required.
Wednesday Service:
Elks Crossing Plaza and Elk Grove Town Center Plaza
Pick-ups beginning at 9:00 a.m., returning trips at 10:30 a.m. and 11:00 p.m.
No reservations required.
Thursday Service:
Elks Crossing Plaza and Elk Grove Town Center Plaza
Pick-ups beginning at 10:00 a.m., returning trips at 11:30 a.m. and 12:00 p.m.
No reservations required.
VILLAGE OF ELK GROVE
2012 LSA Page 3 - Village of Elk Grove
Exhibit A
TRANSPORTATION SERVICES
TYPE OF SERVICE
SERVICE OPERATED BY
TRIP RESERVATION METHOD
SERVICE HOURS
HOLIDAYS
ONE-WAY FARE
VILLAGE OF ELK GROVE
Curb -to -Curb Dial -A -Ride Bus Service
Pace will contract with a private carrier
1 hour advance reservation for regular dial -a -ride; semi -scheduled trips are
provided per the Attachment to this Exhibit A.
Service within the Village of Elk Grove, excluding the industrial park area.
Service to Woodfield Mall is available through transfer to fixed route #699.
Semi -scheduled service is also available between Senior Housing sites and
the Senior/Community Center, local grocery and shopping areas, and
Stratford Square Mall, as mutually agreed upon by the Village and Pace.
(See Attachment to this Exhibit A.)
Monday through Friday (Pace funded)
9:00 a.m. to 6:30 p.m.
Saturday (Pace Un -funded)
9:00 a.m. to 4:00 p.m
Service will not operate on the following holidays:
➢ New Year's Day
➢ Memorial Day
➢ Independence Day
➢ Labor Day
➢ Thanksgiving Day
➢ Christmas Day
Full Fare $1.30
Reduced Fare $ .65
All fares are subject to change at the discretion of Pace.
FARE STRUCTURE The Reduced Fare category includes children ages 7-11, senior citizens age 65-, and
persons with disabilities who have an RTA Reduced Fare Card, or an RTA, ADA
Paratransit Services Card, and students (high school or younger with proper
identification) traveling to or from school only, during school hours) Children
under the age of 7 can only ride when accompanied by a fare paying passenger (a
maximum of two children per fare paying passenger). The First two children under
the age of 7 can ride free, with any additional children paying the reduced fare rate.
RIDER ELIGIBILITY General Public
Exhibit A 2011 Local Share Agreement
COST ESTIMATE WORKSHEET
2012 LOCAL SHARE AGREEMENT
PROJECT: VILLAGE OF, ELK GROVE
PACE
FUNDED UNFUNDED
WEEKDAY SATURDAY TOTAL
REVENUE
$ 2000
$ 22000
$ 22,000
EXPENSE
$3453283
$ 325219
$3773502
DEFICIT
$3255283
$ 30,219
$3553502
PACE SUBSIDY
$103,202
$ -0-
$1035202
LOCAL SHARE
$2223081
$ 30,219
$2523300
RIDERSHIP
27,477
31300
30,777
VEHICLE HOURS
7,073
660
7,733
Cost Estimate Worksheet 2012 Local Share Agreement