HomeMy WebLinkAboutRESOLUTION - 28-14 - 8/19/2014 - DESTRUCTION AUDIO RECORDINGS 1
RESOLUTION NO. 28-14
A RESOLUTION AUTHORIZING THE DESTRUCTION OF AUDIO
RECORDINGS OF CLOSED MEETINGS SESSIONS (2011/2012)
WHEREAS, the Open Meetings Act requires governmental bodies to audio or
video record their closed meetings; and
WHEREAS, this governmental body has complied with that requirement; and;
WHEREAS, the Open Meetings Act permits governmental bodies to destroy the
verbatim record of closed meetings without notification to or the approval of a Records
Commission or the State Archivist not less than eighteen (18) months after the
completion of the meeting recorded, but only after:
1. It approves the destruction of a particular recording; and;
2. It approves the written minutes of the closed meeting; and
WHEREAS, for the verbatim record by tape of the meeting(s) set forth in
Section 1 of this Resolution, at least eighteen (18) months have passed since the
completion of those meetings, and this governmental body has approved written minutes
for each of the meetings or portions of meetings set forth in Section 1: and
WHEREAS, this governmental body may order the destruction of the verbatim
record even if it continues to withhold the approved written minutes of the closed session
until some later period of time.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of
Trustees of the Village of Elk Grove Village, Cook and DuPage Counties of
Illinois, as follows:
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Section 1: That based upon the statements made within the preamble to this
Resolution, the Mayor and Board of Trustees hereby orders the destruction of the
verbatim record being an audio or video tape of the full meetings or portions of meetings
as listed on Exhibit A.
Section 2: That this Resolution shall be in full force and effect from and
after its passage, approval and publication according to law.
VOTE: AYES: 5 NAYS: 0 ABSENT: 1
PASSED this 19th day of August 2014.
APPROVED this 19th day of August 2014.
APPROVED:
Mayor Craig B. Johnson
Village of Elk Grove Village
ATTEST:
Judith M. Keegan, Village Clerk
PUBLISHED this 22nd day of August 2014 in pamphlet form.
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EXHIBIT A _______________________________________________
Dates of Executive Session Meeting Tapes:
January 11, 2011 January 10, 2012
January 25, 2011 January 24, 2012
February 8, 2011 February 14, 2012
February 22, 2011 February 28, 2012
March 8, 2011 March 13, 2012
March 15, 2011 March 20, 2012
March 22, 2011 March 27, 2012
April 12, 2011 April 10, 2012
April 26, 2011 April 24, 2012
May 10, 2011 May 8, 2012
May 24, 2011 May 21, 2012
June 21, 2011 May 22, 2012
July 19, 2011 June 19, 2012
August 9, 2011 July 10, 2012
September 13, 2011 July 26, 2012
September 27, 2011 July 31, 2012
October 11, 2011 August 14, 2012
October 25, 2011 September 11, 2012
November 8, 2011 September 24, 2012
December 6, 2011 September 25, 2012
October 9, 2012
October 23, 2012
November 13, 2012
December 11, 2012
Approval to destroy - Resolution No. 28-14
Dated: August 19, 2014
closedsessionrecordingsfor2011and12tapes