HomeMy WebLinkAboutAGENDA - 07/19/2016 - Village Board Agenda �v4GgovE v�lgc
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AGENDA
REGULAR VILLAGE BOARD MEETING
July 19, 2016
7:00 PM
1. CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR MANUEL BORG,ST. NICHOLAS EPISCOPAL CHURCH)
3.APPROVAL OF MINUTES OF JUNE 21, 2016
4.MAYOR&BOARD OF TRUSTEES'REPORT
S.ACCOUNTS PAYABLE WARRANT: JUNE 30, 2016$3,709,236.2S
JULY 19, 2016 $3,325,835.16
6.CONSENT AGENDA
a. Consideration of a request from the Elk Grove Village Public Library, 1001 Wellington
Avenue,to waive engineering permit fees in the amount of$750 for parking lot
maintenance.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
b. Consideration of a request to contribute dues to the Chicago Metropolitan Agency for
Planning for Fiscal Year 2017 in the amount of$1,249.73.
(The Chicago Metropolitan Agency for Planning (CMAP)provides a regional approach
towards the development of strategies pertaining to the growth in transportation,
housing, economic development, and natural resources.
(CMAP receives the majority of its funding through Federal sources which require a
local match.
(Adequate funds are budgeted in the General Fund.)
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c. Consideration to award a purchase contract through the National Joint Powers Alliance
(NJPA) Joint Purchasing Cooperative to Old Dominion Brush Company, Inc. of
Richmond, VA for the purchase of one (1)Leaf Vacuum Collector with accessories in
the amount of$41,210.48 from the Capital Replacement Fund.
(The Department of Public Works is replacing one (1) Hollander leaf collection machine
that is 25 years old and for which parts are no longer being manufactured.
(The 2016 ODB Leaf Vacuum Collector is available with base pricing established by the
NJPA Purchasing Cooperative with the manufacturer, Old Dominion Brush Company,
Inc. of Richmond, VA.
(The leaf vacuum collector will be utilized for leaf collection this Fall and other street
cleaning uses during the year.
(Adequate funds are budgeted in the Capital Replacement Fund.
(The Director of Public Works has recommended approval.)
d. Consideration to award a professional services contract with Teska Associates, Inc. of
Evanston, IL in order to provide professional and technical assistance in connection with
the Zoning Code Update in an amount not to exceed $75,000 from the BLF Fund.
(The Village's Zoning Ordinance was previously amended in 1995, but many aspects
still exist dating back to 1972.
(Upon approval, Teska would work with Village staff,planning/zoning officials, and
interested stakeholders to refine zoning items that were previously identified in
stakeholder meetings.
(The proposed three (3) phase process will ultimately result in a complete re-write of the
Village's Zoning Ordinance.
(The process should be completed toward the latter half of 2017.)
e. Consideration to award a purchase contract through the National Joint Powers Alliance
(NJPA) Joint Purchasing Cooperative to McCann Industries. Inc. of Bolingbrook, IL for
the purchase of one (1) Case 590 Backhoe Loader with accessories in the amount of
$128,141.30 from the Water and Sewer Fund.
(The Department of Public Works is purchasing one (1) Case 590 Backhoe Loader with
attachments.
(The Case 590 Backhoe Loader and attachments are available with base pricing
established by the NJPA Purchasing Cooperative and extended through the local Case
dealer, McCann Industries, Inc. of Bolingbrook, IL.
(The backhoe will be utilized for various water and sewer repairs, construction and
maintenance projects.
(Adequate funds are budgeted in the Water and Sewer Fund.
(The Director of Public Works recommends approval.)
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f. Consideration of a request to award a purchase through the Suburban Purchasing
Cooperative to Currie Motors of Frankfort, IL for the purchase of four(4)Ford F250
Pickup Trucks with plow in the amount of$134,140.
(In the FYI budget, funds have been allocated to replace two vehicles in the Streets
activity and two in the Engineering activity of Public Works.
(The 2017 Ford F250 is available through the Suburban Purchasing Cooperative (SPC)
contract with Currie Motors.
(Adequate funds are budgeted in the BLF and CRF funds.
(The Director of Public Works recommends approval.)
g. Consideration to award a sole source contract to Cellebrite Inc. of Parsippany,NJ for the
purchase of a Universal Forensic Extraction Device (UFED) in the amount of$33,000
from the general fund.
(The Police Department had budgeted to purchase a Universal Forensic Extraction
Device (UFED) in FYI 7.
(Based on research and experience with other local police departments and related task
forces, Cellebrite's UFED was identified as the most comprehensive equipment
available.
(Cellebrite is the sole developer and manufacturer of this equipment and is recognized as
a leader in the field.
(Adequate funds are available for this purchase.
(The Police Chief is recommending approval.)
h. Consideration to concur with prior authorization and correct the professional services
contract awarded to Johnny Rockets Fireworks Display Corporation on April 26, 2016
to design and produce fireworks displays to reflect the corrected contract amount not to
exceed $112,000.
(On the April 26, 2016 Village Board agenda, the contract with Johnny Rockets was
incorrectly listed as not to exceed $92,000. The actual contract total is not to exceed
$112,000.
(The contract includes the following displays: RotaryFest($8,000), Fourth of July
($50,000), 60th Anniversary Concert($50,000) and Tree Lighting Ceremony ($4,000).
(Sufficient funds are budgeted for this purpose in the General Fund.)
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i. Consideration to award a professional service contract to Civiltech Engineering of
Itasca, IL for Phase I and Phase II Engineering Services for the rehabilitation and
modification of the JFK Bridge in the amount of$129,373.80 from the Capital Projects
Fund.
(The Village has secured eighty percent (80%) in Federal funding for construction and
construction engineering for the resurfacing of Lively Boulevard (Landmeier Road to
Higgins Road), John F. Kennedy Boulevard (Creighton Avenue and Elk Grove
Boulevard)and Elk Grove Boulevard (Arlington Heights Road to Victoria Lane).
(Civiltech Engineering, Inc. submitted a proposal to provide Phase I and Phase II
Engineering Services for the preparation of contract plans and specifications in
accordance with Federal and State guidelines in the amount of$169,863.31.
(The project consists of resurfacing Lively Boulevard from Landmeier Road to Higgins
Road, John F. Kennedy Boulevard from Creighton Avenue and Elk Grove Boulevard
and Elk Grove Boulevard from Arlington Heights Road to Victoria Lane.Full depth
pavement patching, storm structure adjustments, sidewalk ramps and concrete curb and
gutter repairs are anticipated.
(The Director of Public Works recommends approval.)
j. Consideration of the following items related to the closing of the Fiscal Year 2016
Budget and amendments to the adopted Fiscal Year 2017 Budget:Amend the Fiscal Year
2017 Budget for the carryover of bond proceeds and outstanding encumbrances from the
Fiscal Year 2016 Budget for a total amount of$30,030,985;
(This is the seventeenth year that the Village has rolled unfilled purchase orders for
goods and services into the new fiscal year budget. The amount of outstanding purchase
orders and general carryover requests from the Fiscal Year 2016 Budget totals
$17,103,167.
(Unexpended 2013 General Obligation Bond proceeds are being carried forward in the
amount of$12,927,818.
(The majority of items being carried forward are ongoing or planned bond proceed
projects in the Water/Sewer Fund and Capital Projects Fund.
(Increasing the budget at this time ensures that the Village's financial operations remain
compliant with Illinois budgetary statutes and generally accepted accounting principles.
(The Director of Finance recommends approval.)
k. Consideration to adopt Ordinance No. 3456 (attached) amending Section 7-2-7 of the
Municipal Code of the Village of Elk Grove Village pertaining to revised water use
restrictions and Ordinance No. 3457 (attached) adding thereto Section 8-2D-1-C-
4 pertaining to new labeling requirements for lawn irrigation fixtures and controllers.
(Ordinance 3456 amends the water use restrictions per new regulations set forth by the
State of Illinois.
(Ordinance 3457 adds labeling requirements for lawn irrigation fixtures and controllers
per new regulations set forth by the State of Illinois.)
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1. Consideration to adopt Ordinance No. 3458 granting a Special Use Permit to Ali Yun
Wali Allah Islamic Center, Inc. to permit a religious institution on the property located
at 1550 Higgins Road in Elk Grove Village, Illinois.
(This item was discussed at the June 21, 2016 Village Board meeting and currently
appears under Unfinished Business.)
in. Consideration to adopt Resolution No. 22-16 (attached)authorizing the Mayor to
execute a Letter of Receipt stipulating the terms of an agreement for an application
seeking a Cook County Class 6B Property Tax Exemption status pursuant to the Cook
County Real Property Classification Ordinance as amended February 15, 2006 for
certain real estate located at 860 Bonnie Lane.
(The Law Offices of Sarnoff& Baccash, on behalf of Cury Development, LLC
(Applicant), is seeking a Cook County Class 613 Property Tax Exemption for 860
Bonnie Lane.
(The Applicant intends on purchasing the building for its use of design, manufacturing,
and distribution of consumer goods including kitchen gadgets and men's accessories.
(The Applicant currently leases a building in Broadview, Illinois. Due to business
expansion Cury intends to move its entire operation to Elk Grove Village. They will
bring all fifteen of its employees to the new site and they plan to hire an additional five
to ten employees shortly after opening.
(The subject property consists of an approximately 19,118 square foot building that is
vacant and unused.
(The Applicant intends on spending approximately $155,026 to refurbish the building.
Including:replace dock apron; replace drive apron; resurface and stripe parking lot;
install ADA parking; install new window openings; install new patio;upgrade fagade;
upgrade landscaping; and add new signage.
(The goal of Class 6B is to attract new industry, stimulate expansion and retention of
existing industry and increase employment opportunities. The eligibility requirements
for 6B status are new construction, substantial renovation or buildings that have been
vacant for a period of time.
(This site qualifies as it involves occupation of an abandoned building for less than
twenty-four(24) months continuous vacancy with a purchase for value, special
circumstances and significant rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%
of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25%of fair market value in Cook
County.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
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n. Consideration to adopt Resolution No. 23-16 (attached) authorizing the Mayor to
execute an agreement to provide reimbursement for moving expenses through the Busse
Elmhurst TIF District to Creative Werks, LLC in conjunction with the signing of a ten-
year lease at 1460-1470 Brummel Street for the amount of$500,000 to be paid in equal
increments over a ten-year period.
(Creative Werks provides design, manufacturing, and co-packing services to fortune 500
level food companies.
(The company was founded in 1999 and was named to the Crain's' Chicago Fast Fifty
list in 2013 and 2014.
(Creative Werks signed a new ten-year lease at 1460-1470 Brummel Street to house its
corporate headquarters and co-packing operation which will be relocating from
Bensenville.
(The company will be moving its entire corporate staff of 50 and over 250 production
staff to the Brummel street location joining an existing production staff of over 300.
(Due to the move, Creative Werks will be occupying a total of 245,317 square feet of
space at the Brummel Street location. Creative Werks estimates that the project expenses
will exceed $2 million.
(They will build out a state-of-the-art high end office and production space to
accommodate the move.
(Through the Busse Elmhurst TIF District, Elk Grove Village will reimburse Creative
Werks up to $500,000 over the course of ten years for their relocation costs. The
payment schedule and terms are set forth in the attached agreement.)
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o. Consideration to adopt Resolution No. 24-16 (attached)authorizing the Mayor to
execute a Letter of Receipt stipulating the terms of an agreement for an application
seeking a Cook County Class 613 Property Tax Exemption status pursuant to the Cook
County Real Property Classification Ordinance as amended February 15, 2006 for
certain real estate located at 1901 Greenleaf Avenue.
(The Law Offices of Sarnoff& Baccash, on behalf of Escorza LLC (Applicant), is
seeking a Cook County Class 6B Property Tax Exemption for 1901 Greenleaf Avenue.
(The Applicant intends on purchasing the building for its use of warehousing and
distribution of flooring products.
(The Applicant currently leases in Elk Grove Village at 1100 and 1167 Howard Street.
Escorza will relocate its entire staff of eighty people to the property and look to create an
additional twenty jobs.
(Due to Escorza's growth in the flooring industry and a reorganization of their business
model they will generate additional sales tax for the Village.
(The subject property consists of an approximately 38,115 square foot building that is
vacant and unused.
(The Applicant intends on spending approximately $150,684 to refurbish the building.
Including: replace dock apron and drive apron; replace portions of sidewalk/ramp;
install new railings; sealcoat and stripe parking lot; repair roof; install new roof drain;
upgrade fagade per application packet; reset catch basins; install exterior LED lights;
Install new signage; and upgrade landscaping.
(The goal of Class 613 is to attract new industry, stimulate expansion and retention of
existing industry and increase employment opportunities. The eligibility requirements
for 6B status are new construction, substantial renovation or buildings that have been
vacant for a period of time.
(This site qualifies as it involves occupation of an abandoned building for less than
twenty-four(24) months continuous vacancy with a purchase for value, special
circumstances and significant rehabilitation.
(Property approved for Class 613 status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%
of fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25%of fair market value in Cook
County.
(Upon approval, the Director of Business Development and Marketing will issue a
Letter of Receipt to the Applicant. The Letter of Receipt will allow the Applicant to file
an application with Cook County. Final approval is at the discretion of the Village Board
and contingent with the Applicant completing the improvements stated in their
application.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
7.REGULAR AGENDA
8.PLAN COMMISSION-Village Manager Rummel
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a. PC Docket 16-2 -A Public Hearing for a Special Use Permit for the installation of a
wireless telecommunications facility which would include a seventy foot(70') monopole
and supporting equipment on the property located at 190 Gordon Street. (PH 8-22-2016)
9.ZONING BOARD OF APPEALS-Village Manager Rummel
a. ZBA Docket 16-2-A Public Hearing for a variation from the provisions of the Elk
Grove Village Zoning Ordinance No. 2410 as it pertains to permitted locations for
fences in residential zoning districts for the property located at 622 Dupont Court. (PH
7-14-2016)
b. ZBA Docket 16-3 -A Public Hearing for a variation from the provisions of the Elk
Grove Village Zoning Ordinance No. 2410 as it pertains to permitted locations for
fences in residential zoning districts. (PH 7-14-2016) X 98 .3,-i5n rv�
c. ZBA Docket 16-4-A Public Hearing for a variation from the provisions of the Elk
Grove Village Zoning Ordinance No. 2410 as it pertains to permitted locations for
fences in residential zoning districts. (PH 7-14-2016) g9N W,sce)11 5i.li
10.HEALTH&COMMUNITY SERVICES-Trustee Czarnik
11.RECYCLING&WASTE COMMITTEE-Trustee Feichter
12.YOUTH COMMITTEE-Trustee Franke
13.BUSINESS LEADER FORUMS-Trustees Lissner/Petri
a. Railroad Crossings
b. Update Zoning Regulations
14. CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri
15.INFORMATION COMMITTEE-Trustee Prochno
a. Providing Information to Community
16.PARADE COMMITTEE-Trustee Czarnik
17.PERSONNEL COMMITTEE-Trustee Franke
18.JUDICIARY,PLANNING AND ZONING COMMITTEE-Trustee Lissner
19. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri
20.AIRPORT UPDATE
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21.MID SUMMER CLASSICS CONCERT SERIES UPDATE-Mayor Johnson
22.SPECIAL EVENTS COMMITTEE- Mayor Johnson
23.LIQUOR COMMISSION -Mayor Johnson
24.REPORT FROM VILLAGE MANAGER
25.REPORT FROM VILLAGE CLERK
26.UNFINISHED BUSINESS
a. Village Attorney-Direct the Village Attorney to prepare the necessary documents
granting a Special Use Permit to permit a religious institution on the property located at
1550 Higgins Road.
27. NEW BUSINESS
28.PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,preferably no later than five
days before the meeting.
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ADDENDUM
REGULAR VILLAGE BOARD MEETING
July 19, 2016
7:00 PM
6. CONSENT AGENDA
p. Consideration to grant a variation from the Municipal Code, Section 8-1213-1-1D,
Easements,to permit the construction of a shed which will encroach three feet(3') into the
seven and a half-foot(7.5') public utility easement at 1315 Wood Trail.
(The property owner is seeking a variation to construct a shed within a public utility
easement. Comcast,AT&T,Nicor, and ComEd have written letters (attached) granting
permission to encroach upon the easement.
(The Community Development Department has field checked this location for Village-
owned utilities in the easement. There is a Village storm sewer in the vicinity, limiting the
allowable encroachment to three feet.
(The Director of Community Development recommends approval.)
In compliance with the Americans with Disabilities Act and other applicable Federal and State
laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably no later than five days before
the meeting.
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