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Home My WebLink AboutAGENDA - 02/24/2004 - VILLAGE BOARD Next ORD: 2979 (2979) Next RES. 3-04 (6-04) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING February 24, 2004 1. Call to Order 2. Invocation (Rev. Arthur Fagan, Pastor, Queen of the Rosary Parish) 3. Approval of Minutes of February 10, 2004 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: February 24, 2004 / $653,675. 75 6 . CONSENT AGENDA A) Consideration to award a purchase contract to Avalon Petroleum Company of Tinley Park, IL to furnish and deliver gasoline and diesel fuel to Elk Grove Village, in an amount not to exceed $270,000. (Bids were furnished to six (6) potential bidders, with three (3) responses received. Avalon Petroleum was determined to be the lowest responsive and responsible bidder. (Avalon Petroleum has supplied fuel to the Village for the past ten years and the Public Works Department expressed complete satisfaction with the service provided. (The general practice of petroleum suppliers is to post a price daily for each product they supply. It was the intent of the Village to establish a price with the supplier as of February 2, 2004. (The Village has the option to extend this contract each year through February 28, 2009 with a provision that the supplier cannot exceed the percentage increase in the Chicago Area Consumer-Price Index and in no case can increase more than 5% in any one year. (The cost for fuel during this period is not to exceed $270,000, based on the approximate fuel requirements of 120,000 gallons of No-Lead gasoline, and 48,000 gallons of Diesel Fuel. (Bids were analyzed based on the price submitted with the proposal, cartage charge, and the index price for the area as published in the Marathon Ashland Daily Index. Contract pricing is based on the index price plus the bidder's established/fixed margin and cartage charge from the bid proposal. (Reports from the Director of Public Works and Director of Finance, recommending approval, are attached. ) Agenda for VB Meeting 2-24-04 2 B) Consideration to award a purchase contract to Hoskins Chevrolet, Inc. of Elk Grove Village, IL for the purchase of one 2004 Chevrolet Suburban to be utilized as a Fire Command Vehicle in an amount not to exceed $35,089. (Bids were furnished to seventeen (17) potential bidders, with two (2) responses received. Hoskins Chevrolet was determined to be the lowest responsive and responsible bidder. (After reviewing the bids, exceptions to the specifications taken by both bidders were found to be insignificant. (Reports from the Fire Chief and Director of Finance, recommending approval, are attached. ) C) Consideration to award a construction contract to M.Q. Construction Company of Elk Grove Village, IL for the ICRC Lively Boulevard and Oakton Street Improvements in an amount not to exceed $2,288,577, to be paid from the Industrial/Commercial Revitalization Fund. (Bids were furnished to fourteen (14) potential bidders, with ten (10) responses received. M.Q. Construction Company was determined to be the lowest responsive and responsible bidder. (The project consists of the reconstruction of Lively Boulevard from Howard Street to Higgins Road. In addition, Oakton Street will be widened from Bonnie Lane to Higgins Road to provide four (4) thru traffic lanes with a center turn median. (M.Q. Construction has performed similar work in Park Ridge, Bellwood, Northlake and the Chicago Department of Transportation. They are prequalified by the Illinois Department of Transportation to perform similar projects. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to award a professional service contract to Soil and Material Consultants, Inc. of Arlington Heights, IL for the material inspection and testing of concrete and asphalt materials for the 2004 Motor Fuel Tax Street Maintenance Program in an amount not to exceed $21,000. (Soil and Material Consultants has provided this service to the Village for the past four years, and they are pre-qualified by the State of Illinois to perform material testing services. (The size of the 2004 street program is similar to the 2003 program and the estimated cost of engineering services is the same as last year. (A report from the Director of Public works, recommending approval, is attached. ) Agenda for VB Meeting 2-24-04 3 E) Consideration to adopt Resolution No. 3-04 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 780-790 Lively Boulevard. (This is for the purchase of a building that has been vacant for a period of time. In addition, the developers will invest approximately $2 million to purchase and renovate this 50,000 square foot building. (It is estimated that this redevelopment will create approximately 30 to 40 jobs. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies being that it has been vacant for a period of time. ) F) Consideration to adopt Resolution No. 4-04 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 38 Lively Boulevard. (This is for the purchase of a building that has been vacant for two years. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies being that it has been vacant for a period of time. ) G) Consideration to adopt Resolution No. 5-04 (attached) authorizing the Mayor and Village Clerk to execute an intergovernmental agreement between the Village of Elk Grove Village and the Cook County Emergency Telephone System Board (9-1-1 Surcharge) . (The Cook County Emergency Telephone System Board provides communities with 9-1-1 funds as part of the 9-1-1 surcharges. (Elk Grove is eligible for $2,000 in grant funding to be used to fulfill the Village's financial obligations to Northwest Central Dispatch for 9-1-1 purposes. ) 7 . REGULAR AGENDA Agenda for VB Meeting 2-24-04 4 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department c. 2004 Street Resurfacing Program 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Dill a. Parking Regulations for recreational vehicles and boats b. Review of ground floor area ratio requirements 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste b. Multi-family Refuse Container Locations 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Village Board Agenda on website 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Signage C. Improvements To Industrial Well Sites/Street Signs d. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision and variations from the Village Code for the Construction of townhomes located on Meacham Road south of Biesterfield Road (PH 9-3-03)(continued 11-5-03) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 03-9 - Variation request to construct a two-story addition that would result in a floor ratio of 0.48 or cover an area equal to forty-eight percent (48$) of the area of the lot at 627 Delaware Lane (PH 11-11-03) (Remanded back to ZBA 2-12- 04) b) ZBA Docket 03-10 - Variation request to enclose an existing second floor outdoor deck that would result in a floor area ratio of 0.48 or cover an area equal to forty-eight percent (48%) of the area of the lot at 1083 Florida Lane (PH I1-I1-03) Agenda for VB Meeting 2-24-04 5 c) ZBA Docket 04-1 - Variation request for variations to allow the construction of a detached accessory structure having an area of 3,500 sq. feet with a length in excess of 25 feet and a height of 22 feet located 48 feet from the front property line at 1500 Touhy Avenue. (PH 2-26-04) 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik c) Liquor Commission - Mayor Johnson d) Special Events Committee - Mayor Johnson 1. 50th Anniversary Celebration e) O'Hare Update - Mayor Johnson 19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Perrin, Rummel, Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh (8)