HomeMy WebLinkAboutAGENDA - 03/09/2004 - VILLAGE BOARD Next ORD: 2979 (2981)
Next RES. 6-04 (13-04)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
March 9, 2004
1. Call to Order
2. Invocation (Pledge of Allegiance)
3. Approval of Minutes of February 24, 2004
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: February 29, 2004 / $147,246.21
March 9, 2004 / $481,183.50
6 . CONSENT AGENDA
A) Consideration to award a purchase contract to G.F.
Structures Corporation of Chicago, IL for the Link School
Ornamental Fence Improvement Project in an amount not to
exceed $14,946. 60.
(Bid documents were submitted by 8 bidders. Upon
review of the submitted bids, G.F. Structures was
determined to be the most responsive and responsible
bidder.
(G.F. Structures is IDOT pre-qualified and has
performed work for the Illinois Department of
Transportation, the Cook County Highway Department and
City of Chicago.
(District 54 will pay for a portion of the costs. The
Park District will accept maintenance responsibility of
the fence.
(Adequate funds are available for this project in the
Biesterfield Road Widening and Reconstruction account.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
B) Consideration to award a professional service contract to
Mitch's Green Thumb Landscape of Grayslake, IL for grass
cutting and general landscaping services for the Tonne
Road median in an amount not to exceed $13,950.
(Bid documents were obtained by 24 potential bidders,
of which 14 submitted bids. Upon review of the bids
submitted, Mitch's Green Thumb Landscape was determined to
be the most responsive and responsible bidder.
(Mitch's Green Thumb is the current contractor for the
Residential Enhancement Program, and according to Public
Works, they have provided a high level of service for the
Village.
Agenda for VB Meeting 03-09-04 2
(Adequate funds are budgeted in the FY 04/05 Budget
for this purpose.
(Reports from the Director of Public Works and
Director of Finance, recommending approval, are attached. )
C) Consideration to award a professional service contract to
Sikich Gardner & Co. , LLP, Aurora, IL to perform the
Village's annual audit in a total contract amount not to
exceed $49,951. 00.
(Sikich Gardner has been the Village's auditor for the
past two years and have demonstrated their commitment by
providing a high level of quality service with technically
competent personnel. The Village's practice is to retain
the same auditors for a 5-year period subject to the
firm's performance and Village Board approval.
(In order to comply with the Governmental Accounting
Standards Board Statement No. 34, the Village is required
to make significant accounting changes in recording and
reporting financial information by fiscal year end April
30, 2004.
(The Library will retain the same auditor as the
Village under a separate contract.
(Adequate funds are budgeted and available for this
purpose.
(A report from the Director of Finance, recommending
approval, is attached. )
D) Consideration to increase an existing contract with Earth,
Inc. , Bensenville, IL for hauling and disposal of non-
toxic debris in the amount of $15,000, for a total
contract amount of $98,040.
(This contract is for hauling of debris resulting from
the Industrial Ditch cleaning program and water main
breaks.
(The Village Board awarded this low bid contract at
the April 22, 2003 meeting in the amount of $83,040. The
contract was issued on an as-needed basis of an estimated
quantity of 12,000 cubic yards of material. The Village
will exceed this quantity prior to the end of the fiscal
year, and the contract increase on the low bid unit basis
is needed to continue receiving this service.
(Adequate funds are budgeted and available for this
purpose.
(A report from the Director of Public Works,
recommending approval, is attached. )
Agenda for VB Meeting 03-09-04 3
E) Consideration of the following:
• To approve Balancing Charge Order #3 from Martam
Construction Co. , decreasing the awarded contract for
brick paver crosswalks of $1,457,744.80 by $84,714. 95
for a total contract amount of $1,373,029. 85; and
• To approve final payment of $44,359. 40 for brick
paver crosswalks to Martam Construction to be paid
from the Residential Enhancement Fund.
(The Village Board awarded the Residential Enhancement
Program brick paver crosswalks contract to Martam
Construction on June 18, 2002. Martam has completed this
work, which has been inspected and accepted by the Village
and its planning consultant, Planning Resources.
(Adequate funds are budgeted and available for this
purpose in the Residential Enhancement Fund.
F) Consideration to award a contract to the lowest responsive
and responsible bidder, Ring's Point General Cement, Inc. ,
of Bensenville, IL for the removal and replacement of
sidewalks, driveway aprons, curb, and gutter under the
2004 Private Participation Concrete Replacement Program at
a per unit cost not to exceed the following:
Unit Total Coat
PC Concrete Sidewalk 5• S.F. Qty 5,000 3.00 15,000.00
PC Concrete Sidewalk 8• B.F. Qty 100 6.00 600.00
PCC Driveway Pavement 5' S.Y. 3,200 4.00 12,800.00
PCC Driveway Pavement 80 S.Y. 100 8.00 800.00
Comb.Conc. Curb/GutterType M -L.F 2,200 20.00 44,00.00
Comb.Conc., Curb/Gutter Type 86.12 -L.F. 100 18.00 1,800.00
Sidewalk Removal Qty S.F. 5,100 1.00 5,100.00
DW Pavement Removal Qty S.Y- 3,300 10.00 33,000.00
Comb.Conc. Curb/Gutter Removal L.F.-2,300 5.00 11,500.00
TOTAL 124,600.00
at a total cost not to exceed $124,600.
(Bid documents were obtained by sixteen contractors,
of which thirteen submitted bids. Upon review of the bids
submitted, Ring's Point General Cement was determined to
be the lowest responsive and responsible bidder.
(The bid price is based on estimated quantities of
materials at a fixed unit price. Of this contract,
$46,000 is for the Village's portion; the remaining
$78,600 is for residential participation, and will be
collected prior to commencement of this work. If private
participation exceeds the estimated level, the Village
Board will need to approve an increase to the contract
based on fixed unit prices.
Agenda for VB Meeting 03-09-04 4
(Adequate funds are budgeted and available for this
purpose.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
G) Consideration to award a professional service contract to
Civiltech Engineering, Inc. of Itasca, IL for construction
engineering services for the Lively Boulevard and Oakton
Street Improvements in an amount not to exceed $263,592,
from the ICRC Fund.
(The ICRC has authorized the construction of the
Lively Boulevard and Oakton Street Improvements. Contract
bids for the project were opened on February 12, 2004 and
work is anticipated to begin in April 2004.
(After receiving proposals, Civiltech Engineering was
selected to perform the construction engineering services.
They are one of the ICRC transportation consultants and
have successfully completed numerous ICRC projects. In
addition, they have an excellent reputation in
construction engineering and are knowledgeable in Federal,
State and Village policies and standards.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
H) Consideration of the following:
• Adopt Resolution No. 6-04 (attached) authorizing the
Mayor and Village Clerk to execute a Joint Agreement
between the Village of Elk Grove Village and the
State of Illinois Department of Transportation for
the Lively Boulevard and Oakton Street Improvements
Truck Access Route Program Funding; and
• Adopt Ordinance No. 2979 (attached) designating
Lively Boulevard and Oakton Street east of Lively
Boulevard as an 80,000 Pound Class II Truck Route.
(The Village has received funding assistance for
construction through the State's Truck Access Route
Program (TARP).
(The project funding provides $123,100 for Lively
Boulevard from Howard Street to Higgins Road, and $80,100
for Oakton Street from Lively Boulevard to Higgins Road.
Future funding totaling $338,900 is programmed for the
remaining sections of Lively Boulevard from Devon Avenue
to Howard Street.
(The roadway reconstruction will require that the
routes allow the operation of motor vehicles gross weights
of up to 80,000 pounds versus the 73,280 pounds permitted
on a lower designation route.
Agenda for VB Meeting 03-09-04 5
(Due to the fact the Illinois Statutes permit motor
vehicles up to 80,000 pounds within 5 miles of designated
State Highways, 80,000 pound vehicles are already
permitted to use the routes we are required to post.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
1) Consideration to adopt Resolution No. 7-04 (attached)
authorizing the Mayor and Village Clerk to execute a Grant
of Public Roadways for permanent easements between
Commonwealth Edison and the Village of Elk Grove Village
for the construction of Lively Boulevard and Oakton Street
Improvements.
(The permanent easements consist of corner cuts within
the ComEd transmission line right-of-way at the
intersections of Oakton Street with Lively Boulevard,
Crossen Avenue and Seegers Avenue.
(A grading and drainage easement is also being
obtained along the north side of Oakton Street between
Seegers Avenue and Higgins Road.
(The fee for the permanent easement, payable to
Commonwealth Edison, is $5,000.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
J) Consideration to adopt Resolution No. 8-04 (attached)
authorizing release/retention of executive session minutes
of the Village of Elk Grove Village.
(This item authorizes the release of executive session
minutes from January 9, 2001 through December 3, 2001. )
K) Consideration to adopt Resolution No. 9-04 (attached)
authorizing the Mayor and Village Clerk to execute a
Ground Lease Agreement between Voicestream GSM (T-Mobile)
and the Village of Elk Grove Village.
(This item authorizes the execution of a ground lease
with Voicestream GSM (T-Mobile) to install cellular
antennas onto a Commonwealth Edison electrical tower just
to the north of Elk Grove Boulevard along Tonne Road. The
antenna and lease follows all Village guidelines, policies
and standards.
(Terms of this agreement include a one-time
contribution of $10,000 and a $22,500 annual payment
increased 4% per year over the term of the agreement.
(A report, including the lease, will be issued on
Friday. )
Agenda for VB Meeting 03-09-04 6
L) Consideration to adopt Resolution No. 10-04 (attached)
determining the appropriateness for Class 6B status
pursuant to the Cook County Real Property Classification
Ordinance as amended January 1, 2000 for certain real
estate located at 2354 Estes Avenue.
(Preliminary project plans for this vacant site
currently include the development of an approximately
25,000 square foot industrial facility, with an estimated
project cost, excluding land, of approximately $500,000.
(It is estimated that during the construction of this
project 125 jobs will be created, and once completed this
redevelopment will create approximately 35 jobs.
(Eligibility requirements for 6B status are new
construction, substantial renovation or purchase of
buildings that have been vacant for a period of time.
This qualifies being that it is new construction. )
M) Consideration to adopt Resolution No. 11-04 (attached)
determining the appropriateness for Class 6B status
pursuant to the Cook County Real Property Classification
Ordinance as amended January 1, 2000 for certain real
estate located at 79 Bond Street.
(Preliminary project plans for this existing
industrial structure currently include the redevelopment
of an approximately 50,476 square foot industrial
facility, with an estimated project cost, excluding land,
of approximately $151,000.
(It is estimated that during the construction of this
project 10 jobs will be created, and once completed this
redevelopment will create approximately 30 jobs.
(Eligibility requirements for 6B status are new
construction, substantial renovation or purchase of
buildings that have been vacant for a period of time.
This qualifies being that it is substantial renovation. )
N) Consideration to adopt Resolution No. 12-04 (attached)
authorizing the Mayor and Village Clerk to execute
Estoppel Certificates for the Redevelopment Agreement and
the Reciprocal Easement Agreement with respect to the Elk
Grove Town Center.
(This item authorizes the execution of updated
Estoppel Certificates the new ownership needs pertaining
to the Town Center, reaffirming the original certificates
executed in 1997.
(These certificates are available for viewing in the
Clerk's Office. )
Agenda for VB Meeting 03-09-04 7
O) Consideration to adopt an Ordinance No. 2980 (attached)
granting a variation of Section 7-1 and the "Schedule of
Bulk and Yard Requirements and Regulations" of the Zoning
Ordinance to permit the construction of a room addition
which would result in a floor area ratio of .48 (48$) for
property located at 627 Delaware Lane.
(This item was discussed at the February 24, 2004
Village Board meeting and currently appears on the Agenda
under Unfinished Business of the Village Attorney. )
7 . REGULAR AGENDA
A) Consideration to approve proposed signage for Cold Stone
Creamery in the Elk Grove Town Center.
(The proposed signage shows an illuminated "Cold Stone
Creamery sign over the entrance doors on the south side
of the building totaling 31 square feet. The sign is
Internally illuminated with text having a "red" face and
"gold/white" logo having a "red" background.
(Hamilton Partners has approved this proposed sign for
Cold Stone Creamery.
(The total area of the proposed building signage
complies with the allowable area permitted by the
Village's sign regulations.
(Section 7B-5-8 of the Elk Grove Zoning Ordinance
requires all applications for sign permits in the B-5 Town
Center Shopping District to be forwarded to the Mayor and
Board of Trustees for final review and approval.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Salt Creek Improvements
b. Improvements/Renovations to Police Department
c. 2004 Street Resurfacing Program
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill
a. Parking Regulations for recreational vehicles and boats
b. Review of ground floor area ratio requirements
10. PERSONNEL COMMITTEE - Trustee Lissner
Agenda for VB Meeting 03-09-04 8
11. RECYCLING & WASTE COMMITTEE - Trustee Prochno
a. Household Hazardous Waste
b. Multi-family Refuse Container Locations
12. INFORMATION COMMITTEE - Trustee Feichter
a. New Trustee Orientation
b. Providing Information to Community
C. Village Board Agenda on website
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Higgins/Oakton Landscaping & Improvements
b. Signage
C. Improvements To Industrial Well Sites/Street Signs
d. Rogers Park Detention
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a) PC Docket 03-5 Public Hearing for the annexation, rezoning,
resubdivision and variations from the Village Code for the
construction of townhomes located on Meacham Road south of
Biesterfield Road (PH 9-3-03) (continued 11-5-03)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a) ZBA Docket 03-10 - Variation request to enclose an existing
second floor outdoor deck that would result in a floor area
ratio of 0.48 or cover an area equal to forty-eight percent
(48%) of the area of the lot at 1083 Florida Lane (PH 11-11-03)
b) ZBA Docket 04-1 - Variation request for variations to allow the
construction of a detached accessory structure having an area
of 3,500 sq. feet with a length in excess of 25 feet and a
height of 22 feet located 48 feet from the front property line
at 1500 Touhy Avenue. (PH 2-26-04)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a) Cable Television Committee - Trustees Petri/Lissner
b) Community Service Board - Trustee Czarnik
c) Liquor Commission - Mayor Johnson
d) Special Events Committee - Mayor Johnson
1. 50th Anniversary Celebration
e) O'Hare Update - Mayor Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS. - Village Clerk
20. UNFINISHED BUSINESS
Agenda for VB Meeting 03-09-04 9
VILLAGE BOARD
VILLAGE ATTORNEY
a) Direct the Village Attorney to prepare an Ordinance
granting a variation to the Zoning Ordinance to construct
a two-story room addition on property located at 627
Delaware Lane.
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
w
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
C: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cavallini, Cech,
Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh (8)