HomeMy WebLinkAboutAGENDA - 04/13/2004 - VILLAGE BOARD Next ORD: 2983 (2990)
Next RES. 16-04 (22-04)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
April 13, 2004
1. Call to Order
2. Invocation (Rev. Ted Czarnecki, Deacon,
Queen of the Rosary Parish)
3. Approval of Minutes of March 23, 2004
4. Mayor and Board of Trustees ' Report
5. Accounts Payable warrant: March 31, 2004 / $111, 709. 86
April 13, 2004 / $412,325.47
6. CONSENT AGENDA
A) Consideration of a request from High School District 214,
to waive the Village's vehicle sticker fee for the period
May 1, 2003 thought April 30, 2004 in the amount of
$32. 50.
(The fee waiver request is for a newly acquired
Activity Bus, which is housed at Elk Grove High School.
(The amount of the waiver is $32.50, which is the
prorated price of all $65. 00 Class DIF vehicles.
(It has been past practice of the Village Board to
grant fee waivers for government and non-profit
organizations.
(A report from the Director of Finance, recommending
approval, is attached. )
B) Consideration of a request from the Church of St. Nicholas
to waive all permit fees for their Mayfest event on
Saturday, May 22.
(The activities will begin at 8: 00 a.m. and are
expected to conclude at 7:00 p.m.
(The event will feature a garage sale, small food
concession of hot dogs, hamburgers, popcorn and drinks,
kid's games, a moonwalk and pony rides.
(St. Nicholas has indicated that they will be
notifying neighbors about the event by placing door
hangers on homes within a 3 block vicinity of the Church
two weeks prior to the event.
(It has been past practice of the Village Board to
grant fee waivers for government and non-profit
organizations. )
Agenda for VB Meeting 04-13-04 2
C) Consideration to concur with the recommendation of the
Village Manager to hold a public hearing before the Plan
Commission to consider the petition of Vic Zychla, of
Vicmar, Inc. DBA Bill's Truck Service, for a Special Use
permit to operate a diesel truck repair shop in an I-2
Industrial District at 2626 Delta.
(Mr. Zychla has stated that only minor modifications
will be required at the site, but a Special Use permit is
required to operate a diesel truck repair shop in an I-2
zoning district.
(The repair garage will be for transport tractors and
straight trucks. Bill's Truck Service will not be working
on trailers due to room constraints.
(Since the Plan Commission had an open date of
Wednesday, April 21, it was necessary to move forward with
the publication of this meeting prior to Village Board
approval to comply with publication requirements. )
D) Consideration to hold a public hearing before the Plan
Commission to consider the petition of Mr. Gilbert Schumm,
who is representing Quality Mobile Truck Repair Inc. , for
a Special Use permit to operate a diesel truck repair shop
in an I-2 Industrial District at 2380 American Lane.
(Mr. Schumm has stated that only minor modifications
will be required at the site, but a Special Use permit is
required to operate a diesel truck repair shop in an I-2
zoning district.
(Approximately 70% of the 2,356 square foot building
will be used for warehouse use and the remaining 30% will
be used as a repair shop.
(A public hearing date has not been established. )
E) Consideration of a request (attached) from Alexian
Brothers Medical Center to waive permit fees in the amount
of $8,203. 00 for the chiller replacement project located
at 800 Biesterfield Road.
(The project will consist of the replacement of air
conditioning units at the hospital.
(It has been past practice of the Village Board to
grant fee waivers for Alexian Brothers Medical Center and
non-profit organizations.
(A report from the Director of Engineering and
Community Development is attached. )
F) Consideration to award a contract to HTE, Inc. , Lake Mary,
FL, for technical support and maintenance of the Village's
HTE financial software applications for the period May 1,
2004, through April 30, 2005 in a total contract amount
not to exceed $28,922. 00.
Agenda for VB Meeting 04-13-04 3
(HTE, Inc. , supports the financial software utilized
for numerous functions, including payroll, water billing,
business licensing, accounting, and purchasing. The
Village has used HTE's software since 1990.
(HTE contract amount represents a 0. 08% increase.
(A report from the Director of Finance, recommending
approval, is attached. )
G) Consideration to award a blanket purchase contract to Kale
Uniforms of Chicago, IL for the purchase of Police
Department uniforms in an amount not to exceed $45,000.
(Kale Uniforms has supplied uniforms for the Police
and Fire Departments for a number of years, offering the
most competitive prices, quality of product and service
available.
(The contract is for the period May 1, 2004 through
April 30, 2005.
(Reports from the Director of Finance and Police
Chief, recommending approval, are attached. )
H) Consideration to increase an existing contract with Eugene
A. De St. Aubin & Brothers, Inc. , of Kirkland, IL to
furnish and plant seventy trees and sixteen bushes in the
amount of $19,404 to be paid from the ICRC fund, for a
total contract amount not to exceed $62,004.
(Since the bid was awarded at the March 23, 2004
Village Board meeting, Public Works has determined that
several additional dead trees have been identified to be
replaced in the Business Park.
(The bid specifications provide a provision to
increase the number of trees being replaced. Therefore,
Eugene A. De St. Aubin has agreed to replace seventy (70)
trees at the same price and size as bid ($274 per tree) .
In addition, sixteen (16) bushes have been identified to
be replaced at a cost of $14 each.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
I) Consideration to award a professional services contract to
Just Networks, Inc. , of Schaumburg, IL to provide advanced
technical support of the Village's local and wide area
networks for the period May 1, 2004 through April 30, 2005
in a total contract amount not to exceed $70,000. 00.
Agenda for VB Meeting 04-13-04 4
(Just Networks has provided high-quality
implementation, maintenance and support services for the
Village's local and wide area networks for several years.
The individual who has provided our primary support is not
only very knowledgeable about our network hardware,
software and infrastructure, but possesses a strong
understanding of our specific technical environment.
(The requested amount of this contract is $20,000 less
than the network support agreement in place for Fiscal
Year 2004, reflecting a 25% decrease in the number of
support hours the Village expects to require.
(The proposed rate amounts to an hourly rate of $120,
which represents a 3. 4%- increase from the current contract
which has been in place since 2001. This rate is
available to the Village under the condition that we also
contract with Just Networks for support during Fiscal Year
2006.
(A report from the Director of Finance, recommending
approval, is attached. )
J) Consideration to award a purchase contract to Foster Coach
Sales, Inc. of Sterling, IL for the purchase of one (1)
2004 Ford E-450 Med-Tec Saturn Ambulance in an amount not
to exceed $113,144.
(Northwest Municipal Conference (NWMC), through their
Joint Purchasing, opened bids on July 31, 2002 and awarded
an ambulance contract to Foster Coach Sales. NWMC has
renewed the contract for 2004.
(According to the NWMC, Foster Coach has offered a
$5,500 discount due to the anticipated number of units
being purchased through the Conference this year.
(The total cost with adjustments for the Type III
ambulance would be $115,137. In addition, Foster Coach
Sales has offered a prepayment deduction of $1,993 from
the total contract if the Village prepays for the
ambulance at the time of order, resulting in a total
contract cost of $113,144.
(Reports from the Director of Finance and Fire Chief,
recommending approval, are attached. )
K) Consideration to increase a construction contract to
McGinty Bros. , Inc. of Long Grove, IL for Phase II of the
Salt Creek Streambank Stabilization Project in an amount
of $250,000 for a total contract amount not to exceed
$1,042,047. 50.
Agenda for VB Meeting 04-13-04 5
(On March 25, 2003 the Village Board awarded a
contract to McGinty Bros. for the construction of the Salt
Creek Streambank Stabilization Project in the amount of
$591,047.50. On December 16, 2003 the Village Board
approved a $201,000 extension to this contract to allow
the construction of the improvements to continue further
south to approximately 300 feet north of the Clearmont
Pedestrian Bridge.
(McGinty Bros. have expressed interest in continuing
the construction of the streambank stabilization project
into the final phase, subject to a five percent (5%) price
adjustment.
(If the project was rebid this spring, the Village
would incur additional consultant costs to prepare bidding
plans and specifications and would incur additional delays
to the project.
(Current prices received for similar work in other
communities are not as competitive as the one Elk Grove
received for the project back in 2003.
(With a contract increase of $250,000, the Village can
complete the remainder of the improvements for 62% of the
budgeted amount. The Village is only responsible for 40%
of the construction costs, therefore the Village's share
of the construction will be $100,000.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
L) Consideration to award a professional service contract to
TranSystems Corporation of Schaumburg, IL for engineering
services for the Willow Creek Box Culvert Improvements in
an amount not to exceed $82, 775.
(TranSystem's has developed the Phase 1 design for the
improvement and have completed contract plans and
documents for numerous roadway and bridge structure
improvements within the Village.
(The project consists of the replacement of existing
corrugated steel pipe culverts under Arthur Avenue, Pratt
Boulevard and Lunt Avenue east of Busse Road.
(The project has received funding for design
engineering and construction through the Illinois
Department of Transportation's Highway Bridge Replacement
and Rehabilitation Program at a level of 8096 Federal and
20% Village.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
Agenda for VB Meeting 04-13-04 6
M) Consideration of the following:
• Adopt Resolution No. 16-04 (attached) appropriating
funds in the amount of $82, 775 for design engineering
services for the Willow Creek Box Culvert
Rehabilitation at Arthur Avenue, Pratt Boulevard and
Lunt Avenue; and
• Adopt Resolution No. 17-04 (attached) authorizing the
Mayor and Village Clerk to execute a joint agreement
between the Village of Elk Grove Village and Illinois
Department of Transportation for the Willow Creek Box
Culvert Rehabilitation Improvements.
(The agreement with IDOT provides for the preparation
of contract plans and documents for the replacement of the
culvert crossings of Willow Creek under Arthur Avenue,
Pratt Boulevard and Lunt Avenue.
(The project has been included in IDOT's Highway
Bridge Replacement and Rehabilitation Program, and will
receive 80* reimbursement of the engineering costs up to a
maximum of $66,220.
(Adequate funds for the Village's share have been
budgeted and are available in the ICRC budget.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
N) Consideration to adopt Resolution No. 18-04 (attached)
authorizing the Village Board to adopt the following
Budgets for FY 2004-2005:
General $32,363,505
Emergency Management 60,533
Motor Fuel Tax 1,633,328
Municipal Purpose 40,000
Recycling/Municipal Waste 843,100
Asset Seizure 25,279
Industrial/Commercial 8, 729, 757
Foreign Fire Insurance 75,900
Cable Television 250,371
Residential Enhancement 335,000
Capital Projects 3,460,015
Capital Replacement 798,000
Water & Sewer 10,172,510
Legal Defense Trust Fund 3,300,000
Grove Mall Redevelopment - TIF 2,000
Devon/Rohlwing Redevelopment - TIF 25,000
Capital Projects Debt Fund 3,311,087
Firefighters Pension Fund 3,287, 765
Police Pension Fund 1,920,482
Total $70,633,632
Agenda for VB Meeting 04-13-04 7
(The new budget includes, for the first time,
requirements of GASB 34 and GASB 27, which include budgets
for Firefighters Pension, Police Pension, TIF Funds, and
Debt Service.
(The FY 04/05 Budget is $8,984,421, or 11.3%, less
than the FY 03/04 Budget of $79,618,053.
(The above amounts include wage and salary adjustments
for FY 04/05.
(A report from the Director of Finance is attached. )
O) Consideration to adopt Resolution No. 19-04 (attached)
authorizing the Mayor and Village Clerk to execute a grant
of easement between Woodlands Square Development, LTD. and
the Village of Elk Grove Village for a twenty-five foot
utility easement to allow for the construction of a
gravity sanitary sewermain.
(The easement is required to allow for the
construction of a gravity sanitary sewermain to service
the new Assisted Living Project at Martha and Lincoln
Streets and to also allow for a looped public watermain
around the project.
(A report from the Director of Engineering and
Community Development is attached. )
P) Consideration to adopt Resolution No. 20-04 (attached)
amending Resolution No. 03-04 determining the
appropriateness for Class 6B status pursuant to the Cook
County Real Property Classification Ordinance as amended
January 1, 2000 for certain real estate located at 780-790
Lively Boulevard.
(This resolution amends Resolution No. 03-04 which was
passed at the February 24, 2004 Village Board meeting.
(It is required to re-adopt this resolution because
the County requires special language, which has been added
in Section 2, for property vacant less than two years.
(This is for the purchase of a vacant building. In
addition, the developers will spend approximately $2
million to purchase and renovate this 50,000 square foot
building. It is estimated that this redevelopment will
create approximately 30 to 40 jobs.
(Eligibility requirements for 6B status are new
construction, substantial renovation or purchase of
buildings that have been vacant for a period of time. )
Q) Consideration to adopt Resolution No. 21-04 (attached)
ceding the aggregate unused Industrial Revenue Bonds of
the Village of Elk Grove to the Illinois Finance Authority
for use within the corporate limits of Elk Grove Village.
Agenda for VB Meeting 04-13-04 8
(The Village currently has a volume cap through the
State of Illinois of 2. 6 million dollars in Industrial
Revenue Bond (IRB) financing for use in Elk Grove Village
each year. If the Village does not determine a commercial
industrial building use for the State to use the funds
prior to May 1, 2004, the funds automatically turn over to
the Illinois Finance Authority (IFA) for use in another
community or capacity.
(By ceding the Village's IRB funds to the IFA now, the
Village can stipulate that its unused funds be distributed
among Elk Grove Village companies seeking IRB funds. By
doing so, this will improve those project rankings, their
changes for funding and keep the Village's allocation of
funds in Elk Grove.
(A report from the Economic Development Officer,
recommending approval, is attached. )
R) Consideration to adopt Ordinance No. 2983 (attached)
amending Title 3, Chapter 3, Section 3-3-7, Number of
Licenses of the Village Code of the Village of Elk Grove
Village by increasing the number of Class "A" liquor
licenses.
(This increase would allow Belvedere by Biagio, LLC to
provide alcohol at their new banquet facility located in
the Belvedere Plaza.
(If approved, the number of Class "A" Liquor Licenses
will be increased from twenty-six (26) to twenty-seven
(27). )
S) Consideration of the following items with an effective
date of May 1, 2004:
To authorize a 3.25$ value increase to non-union step-
pay-plan positions;
To authorize a 3.25% value increase to specific rate-
pay-plan positions;
To authorize a 0$ to 4. 0$ merit increase range for non-
union merit pay personnel based on individual
performance;
To authorize a range movement pool of $37,666 ($35,893
for General Fund and $1, 773 for water & Sewer Fund for
merit salary personnel) with range movements of 0% to
2%, funded at a rate of 0. 75% of merit salaries;
To adopt Ordinance No. 2984 (attached) amending wages
for residential water meter readers;
To adopt Ordinance No. 2985 (attached) amending wages
for school crossing guards;
To adopt Ordinance No. 2986 (attached) amending wages
for part-time non-union custodial personnel;
Agenda for VB Meeting 04-13-04 9
• To adopt Ordinance No. 2987 (attached) amending the
hourly rates for Village Interns;
• To adopt Ordinance No. 2988 amending the Classification
and Salary plans; the Classification Plan; and Salary
Ranges for Merit Pay Plan positions; and the Step-Pay
Plan Rates for General Step-Pay Plan Positions of the
Village Code of the Village of Elk Grove Village.
(This ordinance will be available Tuesday evening. )
• To authorize a 4. 00% increase for the Village Manager's
and Village Attorney's salaries;
• To authorize an increase in an amount of $50 per range
and award longevity payments for non-union step-pay
plan employees; and
• To authorize an increase in an amount of $50 per range
and award the MEP allowances to non-union merit pay
plan employees.
T) Consideration to adopt Ordinance No. 2989 (attached)
amending the Title of Chapter 10 of Title 8 of the Village
Code of the Village of Elk Grove Village and adding
regulations for the protection of streambank stabilization
along Salt Creek and renumbering section 8-10-5,
Penalties.
(This ordinance is required as part of our grant
agreement to stabilize the creek bank and it was
previously discussed with the Capital Improvements
Committee as well as highlighted in the Open House
meetings.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
7 . REGULAR AGENDA
A) Consideration to approve proposed signage for Nextel in
the Elk Grove Town Center.
(The proposed signage shows an illuminated "Nextel" on
the north side of their unit as well as over the entrance
doors on the south side of the building. The sign is
internally illuminated with text having a "yellow" face.
(Each sign has an area of 20.50 square feet and each
is smaller than the current Nextel signs of 31. 70 square
feet.
(New Plan Realty Trust, Inc. , the current Town Center
owner, has approved this proposed sign for Nextel.
(The total area of the proposed building signage
complies with the allowable area permitted by the
Village's sign regulations.
(Section 7B-5-8 of the Elk Grove Zoning Ordinance
requires all applications for sign permits in the B-5 Town
Agenda for VB Meeting 04-13-04 10
Center Shopping District to be forwarded to the Mayor and
Board of Trustees for final review and approval.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Salt Creek Improvements
b. Improvements/Renovations to Police Department
9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Dill
a. Parking Regulations for recreational vehicles and boats
b. Review of ground floor area ratio requirements
10. PERSONNEL COMMITTEE - Trustee Lissner
11. RECYCLING & WASTE COMMITTEE - Trustee Prochno
a. Household Hazardous Waste
b. Multi-family Refuse Container Locations
12. INFORMATION COMMITTEE - Trustee Feichter
a. New Trustee Orientation
b. Providing Information to Community
C. Village Board Agenda on website
d. Website Enhancements
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Higgins/Oakton Landscaping & Improvements
b. Signage
C. Improvements To Industrial Well Sites/Street Signs
d. Rogers Park Detention
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a) PC Docket 03-5 Public Hearing for the annexation, rezoning,
resubdivision and variations from the Village Code for the
construction of townhomes located on Meacham Road south of
Biesterfield Road (PH 9-3-03) (continued 11-5-03)
b) PC Docket 04-2 - Public hearing for Special Use Permit for the
operation of a truck repair garage for transport tractors and
straight trucks in an I-2 Industrial Zoning District at
property located at 2626 Delta Lane (PH 4-21-04)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a) ZBA Docket 03-10 - Variation request to enclose an existing
second floor outdoor deck that would result in a floor area
Agenda for VB Meeting 04-13-04 11
ratio of 0.48 or cover an area equal to forty-eight percent
(48%) of the area of the lot at 1083 Florida Lane (PH 11-I1-03)
b) ZBA Docket 04-2 - Variation request to allow the construction
of a two-car garage addition that would encroach approximately
9.3 feet into the required 25-foot side yard at 43 Evergreen
Street (PH 4-01-04)
c) ZBA Docket 04-3 - Variation request to construct an approximate
240 square foot structure which will join 2 existing buildings
located at 1555 Louis Avenue and 1625 Louis Avenue (PH 4-01-04)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a) Cable Television Committee - Trustees Petri/Lissner
b) Community Service Board - Trustee Czarnik
c) Liquor Commission - Mayor Johnson
d) Special Events Committee - Mayor Johnson
1. 50th Anniversary Celebration
e) O'Hare Update - Mayor Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. VILLAGE BOARD
UNFINISHED BUSINESS
a) Budget Hearing - (P.H. 4-13-04)
b) ALL STAR CAB DISPATCH - (P.H. 4-27-04)
VILLAGE ATTORNEY
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cavallini, Cech,
Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh (6)