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HomeMy WebLinkAboutAGENDA - 04/27/2004 - VILLAGE BOARD Next ORD: 2990 (2992) Next RES. 21-04 (25-04) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING April 27, 2004 1. Call to Order 2. Invocation (Rev. Rodney L. Pickett, Pastor Wesleyan Community Church) 3. Approval of Minutes of April 13, 2004 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: April 27, 2004 / $540,843.88 6. CONSENT AGENDA A) Consideration to authorize payment in the amount of $6,925 for FY 04/05 membership dues to the Northeastern Illinois Planning Commission. (The Northeastern Illinois Planning Commission (NIPC) works to address regional issues such as public transit planning, solid waste management, floodplain wetland protection, traffic and storm water management. (Adequate funds are budgeted and available for this purpose. ) B) Consideration to hold a public hearing before the Plan Commission to consider the petition of T-Mobile for a Special Use to locate its antennas on an existing building structure at 2200 Pratt Boulevard. (T-Mobile is in the process of filling coverage gaps and attempting to penetrate into O'Hare Airport. Several Village-owned sites have been proposed to the petitioner, but due to the proximity to the airport and the existence of an existing structure within the area they are trying to cover, the petitioner feels this site is the most feasible location. (Under the Village's Antenna Siting Policy, this site requires a Plan Commission hearing. ) C) Consideration to renew a contract with the Illinois Criminal Justice Information Authority, Chicago, IL in the amount of $18,480 to provide computer hardware access and software programming and maintenance for the Police Information Management System (PIKS) for the period July 1, 2004 through June 30, 2005. Agenda for VB Meeting 04-27-04 2 (The PIKS System is operated and maintained by the Illinois Criminal Justice Information Authority. Elk Grove has participated in PIMS since 1984. (The Illinois Criminal Justice Authority provides main-frame computers for PIMS' services, which are directly connected to State and National Crime Information Computers. (An Illinois Criminal Justice Information Authority representative indicated that the fees would not increase and will remain the same as Fiscal Year 2003/2004. (Reports from the Director of Finance and Police Chief, recommending approval, are attached. ) D) Consideration to award a service contract to Chicago Communications, Inc. , Elmhurst, IL to maintain the Village's radio communications in a total contract amount of $28,746. (This rental contract was bid and awarded in FY 03/04 with an option to renew annually up to 4 years, with a total contract not to exceed 5 years. (Chicago Communications has maintained Village radio equipment since 1982 and has provided responsive and accurate service. (This year's contract reflects a decrease in the Fire Department's equipment due to placing several radios under a time and materials contract rather than full coverage. The Village will realize a cost savings of $6,411. (Reports from the Director of Finance, Chief of Police, Fire Chief, and Director of Public Works, recommending approval, are attached. ) E) Consideration to award a contract to Marcott Enterprises, Inc. of Addison, IL for hauling and disposal of non-toxic debris for the period May 1, 2004 through April 30, 2005 In a total contract amount not to exceed $71,000. (Bid documents were submitted by 4 bidders. Upon review of the submitted bids, Marcott Enterprises was determined to be the most responsive and responsible bidder. (The contract is awarded on a unit price of $6. 75, on an as needed basis of estimated quantities of 3,000 cubic yards of clean non-toxic materials. In addition, a unit price of $7.25 per cubic yard at an estimated quantity of 7,000 cubic yards has been established for the removal of dirt/mixed material. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) Agenda for VB Meeting 04-27-04 3 F) Consideration of the following: • to waive the formal bidding process; and • to award a sole source contract to W.S. Darley & Co. , Melrose Park, IL to furnish and deliver 15 sets of Morning Pride turnout gear in a total amount not to exceed $22,500. 00. (The FY 04/05 budget includes funding to replace 15 sets of Fire Department turnout gear. (The Fire Department is standardized on turnout gear manufactured by Morning Pride, which markets through an exclusive territorial dealer network with W.S. Darley. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) G) Consideration of the following: • To waive the formal bidding process; and • To renew a full-service maintenance contract with Canon Business Solutions, Schaumburg, IL, to maintain 19 Village-owned Canon copiers in a total amount not to exceed $11,500. 00 (Canon Business Solutions has serviced the Village's Canon copiers for the past 11 years, and has provided satisfactory service. (A decrease in cost was negotiated from $0. 0113 to $0. 01 per copy with an estimated quarterly number of copies at 250,000, at a total cost of $10,000. Any copies beyond this amount would also be charged at a rate of $0. 01, which is lower than last year's rate of $0. 0118 per copy. This adds $1,500 to the contract, for a total contract of $11,500. (It should be noted that Canon's per copy cost is lower than the published Illinois State Contract Pricing. (A report from the Director of Finance recommending approval, is attached. ) H) Consideration to renew an existing rental contract with ALSCO - American Industrial, Inc. , Chicago, IL, to furnish floor mat services for the Fire and Public Works Departments for the period May 1, 2004 through April 30, 2005 in a total contract amount not to exceed $13,736.28. (This rental contract was bid and awarded in FY 02/03 as a 3-year agreement to be renewed annually. Agenda for VB Meeting 04-27-04 4 (The contract amount is slightly less than last fiscal year due to the number of mat changes per week throughout the Fire Department. (Reports from the Director of Finance, Director of Public Works, and Fire Chief, recommending approval, are attached. ) I) Consideration of the following: • to increase the Fire Department's portion of the contract with ALSCO - American Industrial, Inc. , Chicago, IL for linens for the period May 1, 2003 through April 30, 2004 in an amount of $270; and • to renew an existing rental contract with ALSCO - American Industrial, Inc. , Chicago, IL for rental of uniforms and linens at fixed unit pricing for the period May 1, 2004 through April 30, 2005 in a total contract amount not to exceed $19,097.43. (During 2004, the need for towels at the Village's four fire stations increased from the previous year, and as a result created a shortage in the Purchase Order in an amount of $270. (The existing rental contract was bid and awarded in FY 02/03 as a 3-year agreement to be renewed annually. (The total contract amount for both uniforms and linens includes an estimated 12$ for lost or damaged items, and includes weekly changes of these items and laundering of uniforms. (The proposed contract amount represents a slight increase over the previous year due to the additional usage required by the Fire Department. (Reports from the Director of Finance, Director of Public Works, and Fire Chief, recommending approvals, are attached. ) J) Consideration to award a contract for computer-aided drafting and design services to Jason Ruszcak, Lombard, IL for the period May 1, 2004 through April 30, 2005 in the amount of $15,000. 00. (Jason Ruszcak has provided this service to the Village for the past year, and has provided satisfactory service. (Jason Ruszcak is the only local vendor who is currently providing this digitizing service for the pre- plan customized software. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) Agenda for VB Meeting 04-27-04 5 K) Consideration of the following: • To approve the Liability Insurance Premiums for Fiscal Year 2004/2005, submitted by Arthur J. Gallagher at a premium level as determined for the following coverages: Workers' Compensation $ 45,208 General Liability Package 412,815 Additional $1 million Excess 75,481 Liability Auto Damage Building/Contents EMT/Paramedic Liability Public Officials Police Professional Boiler & Machinery 18,370 Federal Flood Coverage 9,715 Excess Liability (HELP) 128,581 Community Nurse/Clinics 7,914 Fiduciary Liability/Pensions 6,293 Underground Storage Tanks 5,685 TRIA-Terroism 13,025 Public Official Bond (2001-2005) 930 Total $724,017 and; • to award a professional service contract to Gallagher- Bassett for the administration of the Village's self- insured liability plan in an amount not to exceed $59,110; and • coverage for terrorist acts as defined by the federal Terrorism Risk Insurance Act of 2002 in the amount of $13,025. (This year's premium renewal represents a decrease of $16,989 (2.3$) from the current year. (The Terrorism Risk Insurance Act was adopted in 2002 by the Federal Government and requires carriers to offer this coverage. In the past, most policies excluded acts of terrorism. (The contract with Gallagher-Bassett to administer our self-insured liability program represents a 10% decrease (from $65,738 to $59,110) . (Adequate funds are budgeted and available for this purpose. (A report from the Director of Finance is attached. ) Agenda for VB Meeting 04-27-04 6 L) Consideration of the following: • To waive the formal bidding process; and • To award a sold source contract to Kale Uniforms, Chicago, IL to provide uniforms and accessories on an as-needed basis for the period May 1, 2004 through April 30, 2005 in a total amount not to exceed $25,000. 00 (Rale Uniforms is the only viable and competitive source of police and fire uniforms and accessories. Kale has satisfactorily provided these items to the Village in the past. (Reports from the Director and Fire Chief, recommending approval, are attached. ) M) Consideration to adopt Resolution No. 21-04 (attached) in support of Illinois and the Greater Woodfield Travel and Tourism Industries. (The State of Illinois is threatening to remove $25 million, or 50%, of Tourism Funds in the Fiscal Year 2005 budget. The Village of Elk Grove opposes cuts in the Illinois Tourism Funds. (If proposed cuts in state funding are allowed, it is estimated that the local Greater Woodfield economy would lose $66 million in visitor spending and 947 jobs. (The Illinois Tourism Industry generates $22 billion in visitor spending annually and is one of the State's top growth industries, providing $1.5 billion annually in state and local taxes. ) N) Consideration to adopt Resolution No. 22-04 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 800 Devon Avenue. (Preliminary project plans for this existing industrial structure currently include purchase and demolition of the structure. In its place will be two (2) new structures totaling more than 300,000 square feet. The total project cost is approximately $8,000,000. (It is estimated that once completed this redevelopment will create approximately 325 new jobs, with approximately 80 additional employees working for the anchor tenant currently work in Elk Grove. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of y Agenda for VB Meeting 04-27-04 7 buildings that have been vacant for a period of time. This qualifies being that it is new construction. ) O) Consideration to adopt Resolution No. 23-04 (attached) adopting certain requirements for members relating to the Health Insurance Portability Act and Accountability Act (HIPAA) (The Federal Government has amended the Health Insurance Portability Act and Accountability Act (HIPAA) to require health plans to contain certain minimum provisions relating to the transmission of data and privacy. This is the same confidentiality provisions imposed in the health care industry. (The Village needs to adopt the standards of the act in order to be in compliance with HIPAA regulations. (A copy of the HIPAA Privacy Use and Disclosure Policy and Procedures is available for viewing in the Village Clerks Office. ) P) Consideration to adopt Ordinance No. 2990 (attached) granting a variation of the Zoning Ordinance as it pertains to the location of principal structures within the required side yard are to permit the construction of a 2-car garage addition that would encroach approximately 9.3 feet into the required 25 foot side yard fronting a street on property located at 43 Evergreen. (This item was discussed at the April 13 Village Board meeting and currently appears on the Agenda under Unfinished Business of the Village Attorney. ) Q) Consideration to adopt Ordinance No. 2991 (attached) granting a variation of the Zoning Ordinance pertaining to side yard setback requirements in an I-2 Zoned District to permit a 240 square foot connecting structure for buildings located at 1555 and 1625 Louis Avenue. (This item was discussed at the April 13 Village Board meeting and currently appears on the Agenda under Unfinished Business of the Village Attorney. ) Agenda for VB Meeting 04-27-04 8 7. REGULAR AGENDA A) Consideration to approve a sign variation for the Park Place Condominiums (RCN Development Corporation), located at Landmeter and Perrie Drive, as follows: Item Proposed Permitted by Variation Ordinance Requested No. of For Sale 2 Not Limited signs on property Total Sign Area 2 signs 0 15 Sq. 10 Sq. Ft. Total 20 Sq. Ft. on property Ft. 2009 Increase 30 Sq. Ft. Total No. of For Sale 2 Not Permitted signs off property Area of offaite 2 ® 60 Sq. Ft. Not Permitted signs 120 Sq. Ft. Total (The petitioners are requesting the signage package described above to advertise the construction and sale of new condominiums to be located on Perrie Drive. (In addition to the two (2) signs located on the building site, they are requesting permission to have two (2) additional signs located on the northwest and northeast corners of Landmeier Road and Perrie Drive, on property known as Twelve Oaks Condominium Complex. Permission was received by Sparks & Associates to place signs on their property. (The Department of Engineering & Community Development believes the signs are necessary for effective identification of this new project due to the fact that the new buildings are located at least 1,200 feet from a major roadway. (The Department of Engineering & Community Development does believe a time period not exceeding twelve (12) months be added to the approval, with renewal subject to appropriate maintenance of the signs and need for continued marketing of the project. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Meeting 04-27-04 9 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department c. Water Meter Reader Study 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Parking Regulations for recreational vehicles and boats b. Review of ground floor area ratio requirements 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste b. Multi-family Refuse Container Locations 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Village Board Agenda on website d. Website Enhancements 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Signage C. Improvements To Industrial Well Sites/Street Signs d. Rogers Park Detention 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision and variations from the Village Code for the construction of townhomes located on Meacham Road south of Biesterfield Road (PH 9-3-03) (continued I1-5-03) b) PC Docket 04-2 - Public hearing for Special Use Permit for the operation of a truck repair garage for transport tractors and straight trucks in an 1-2 Industrial Zoning District at property located at 2626 Delta Lane (PH 4-21-04) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 03-10 - Variation request to enclose an existing second floor outdoor deck that would result in a floor area ratio of 0.48 or cover an area equal to forty-eight percent (48W) of the area of the lot at 1083 Florida Lane (PH I1-11-03) Agenda for VB Meeting 04-27-04 10 b) ZBA Docket 04-4 - Variation to replace a legal non-conforming fence that extends approximately 10' beyond a line extended from the nearest front corner of the principal structure on an adjacent single-family residential lot at 231 Tower Lane PH 5-13-04) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik c) Liquor Commission - Mayor Johnson d) Special Events Committee - Mayor Johnson 1. 50th Anniversary Celebration e) O'Hare Update - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. VILLAGE BOARD UNFINISHED BUSINESS a) ALL STAR CAB DISPATCH - (P.H. 4-27-04) VILLAGE ATTORNEY a) Direct the Attorney to prepare an ordinance to amend the rules and regulations of the Board of Fire & Police Commissioners, thereby permitting the adoption of a pre-hiring qualification of licensed paramedic for candidates for the Elk Grove Fire Department as an alternative to the current requirement for sixty college credit hours and the establishment of a $20. 00 application processing fee for candidates for the Fire & Police Departments. b) Direct the Attorney to prepare an ordinance granting a variation to the Zoning Ordinance for the construction of a two-car garage addition that would encroach approximately 9.3 feet into the 25' side yard at 43 Evergreen Street (ZBA Docket 04-2) c) Direct the Attorney to prepare an ordinance granting a variation to the Zoning Ordinance for the construction of a 240 square foot structure that would join two existing buildings at 1555 Louis Avenue and 1625 Louis Avenue (ZBA Docket 04-3) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT Agenda for VB Meeting 04-27-04 11 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh (6)