HomeMy WebLinkAboutAGENDA - 04/27/2004 - VILLAGE BOARD Next ORD: 2990 (2992)
Next RES. 21-04 (25-04)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
April 27, 2004
1. Call to Order
2. Invocation (Rev. Rodney L. Pickett, Pastor
Wesleyan Community Church)
3. Approval of Minutes of April 13, 2004
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: April 27, 2004 / $540,843.88
6. CONSENT AGENDA
A) Consideration to authorize payment in the amount of $6,925
for FY 04/05 membership dues to the Northeastern Illinois
Planning Commission.
(The Northeastern Illinois Planning Commission (NIPC)
works to address regional issues such as public transit
planning, solid waste management, floodplain wetland
protection, traffic and storm water management.
(Adequate funds are budgeted and available for this
purpose. )
B) Consideration to hold a public hearing before the Plan
Commission to consider the petition of T-Mobile for a
Special Use to locate its antennas on an existing building
structure at 2200 Pratt Boulevard.
(T-Mobile is in the process of filling coverage gaps
and attempting to penetrate into O'Hare Airport. Several
Village-owned sites have been proposed to the petitioner,
but due to the proximity to the airport and the existence
of an existing structure within the area they are trying
to cover, the petitioner feels this site is the most
feasible location.
(Under the Village's Antenna Siting Policy, this site
requires a Plan Commission hearing. )
C) Consideration to renew a contract with the Illinois
Criminal Justice Information Authority, Chicago, IL in the
amount of $18,480 to provide computer hardware access and
software programming and maintenance for the Police
Information Management System (PIKS) for the period July
1, 2004 through June 30, 2005.
Agenda for VB Meeting 04-27-04 2
(The PIKS System is operated and maintained by the
Illinois Criminal Justice Information Authority. Elk
Grove has participated in PIMS since 1984.
(The Illinois Criminal Justice Authority provides
main-frame computers for PIMS' services, which are
directly connected to State and National Crime Information
Computers.
(An Illinois Criminal Justice Information Authority
representative indicated that the fees would not increase
and will remain the same as Fiscal Year 2003/2004.
(Reports from the Director of Finance and Police
Chief, recommending approval, are attached. )
D) Consideration to award a service contract to Chicago
Communications, Inc. , Elmhurst, IL to maintain the
Village's radio communications in a total contract amount
of $28,746.
(This rental contract was bid and awarded in FY 03/04
with an option to renew annually up to 4 years, with a
total contract not to exceed 5 years.
(Chicago Communications has maintained Village radio
equipment since 1982 and has provided responsive and
accurate service.
(This year's contract reflects a decrease in the Fire
Department's equipment due to placing several radios under
a time and materials contract rather than full coverage.
The Village will realize a cost savings of $6,411.
(Reports from the Director of Finance, Chief of
Police, Fire Chief, and Director of Public Works,
recommending approval, are attached. )
E) Consideration to award a contract to Marcott Enterprises,
Inc. of Addison, IL for hauling and disposal of non-toxic
debris for the period May 1, 2004 through April 30, 2005
In a total contract amount not to exceed $71,000.
(Bid documents were submitted by 4 bidders. Upon
review of the submitted bids, Marcott Enterprises was
determined to be the most responsive and responsible
bidder.
(The contract is awarded on a unit price of $6. 75, on
an as needed basis of estimated quantities of 3,000 cubic
yards of clean non-toxic materials. In addition, a unit
price of $7.25 per cubic yard at an estimated quantity of
7,000 cubic yards has been established for the removal of
dirt/mixed material.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
Agenda for VB Meeting 04-27-04 3
F) Consideration of the following:
• to waive the formal bidding process; and
• to award a sole source contract to W.S. Darley &
Co. , Melrose Park, IL to furnish and deliver 15
sets of Morning Pride turnout gear in a total
amount not to exceed $22,500. 00.
(The FY 04/05 budget includes funding to replace 15
sets of Fire Department turnout gear.
(The Fire Department is standardized on turnout gear
manufactured by Morning Pride, which markets through an
exclusive territorial dealer network with W.S. Darley.
(Reports from the Director of Finance and Fire Chief,
recommending approval, are attached. )
G) Consideration of the following:
• To waive the formal bidding process; and
• To renew a full-service maintenance contract with Canon
Business Solutions, Schaumburg, IL, to maintain 19
Village-owned Canon copiers in a total amount not to
exceed $11,500. 00
(Canon Business Solutions has serviced the Village's
Canon copiers for the past 11 years, and has provided
satisfactory service.
(A decrease in cost was negotiated from $0. 0113 to
$0. 01 per copy with an estimated quarterly number of
copies at 250,000, at a total cost of $10,000. Any copies
beyond this amount would also be charged at a rate of
$0. 01, which is lower than last year's rate of $0. 0118 per
copy. This adds $1,500 to the contract, for a total
contract of $11,500.
(It should be noted that Canon's per copy cost is
lower than the published Illinois State Contract Pricing.
(A report from the Director of Finance recommending
approval, is attached. )
H) Consideration to renew an existing rental contract with
ALSCO - American Industrial, Inc. , Chicago, IL, to furnish
floor mat services for the Fire and Public Works
Departments for the period May 1, 2004 through April 30,
2005 in a total contract amount not to exceed $13,736.28.
(This rental contract was bid and awarded in FY 02/03
as a 3-year agreement to be renewed annually.
Agenda for VB Meeting 04-27-04 4
(The contract amount is slightly less than last fiscal
year due to the number of mat changes per week throughout
the Fire Department.
(Reports from the Director of Finance, Director of
Public Works, and Fire Chief, recommending approval, are
attached. )
I) Consideration of the following:
• to increase the Fire Department's portion of the
contract with ALSCO - American Industrial, Inc. ,
Chicago, IL for linens for the period May 1, 2003
through April 30, 2004 in an amount of $270; and
• to renew an existing rental contract with ALSCO -
American Industrial, Inc. , Chicago, IL for rental of
uniforms and linens at fixed unit pricing for the
period May 1, 2004 through April 30, 2005 in a total
contract amount not to exceed $19,097.43.
(During 2004, the need for towels at the Village's
four fire stations increased from the previous year, and
as a result created a shortage in the Purchase Order in an
amount of $270.
(The existing rental contract was bid and awarded in
FY 02/03 as a 3-year agreement to be renewed annually.
(The total contract amount for both uniforms and
linens includes an estimated 12$ for lost or damaged
items, and includes weekly changes of these items and
laundering of uniforms.
(The proposed contract amount represents a slight
increase over the previous year due to the additional
usage required by the Fire Department.
(Reports from the Director of Finance, Director of
Public Works, and Fire Chief, recommending approvals, are
attached. )
J) Consideration to award a contract for computer-aided
drafting and design services to Jason Ruszcak, Lombard, IL
for the period May 1, 2004 through April 30, 2005 in the
amount of $15,000. 00.
(Jason Ruszcak has provided this service to the
Village for the past year, and has provided satisfactory
service.
(Jason Ruszcak is the only local vendor who is
currently providing this digitizing service for the pre-
plan customized software.
(Reports from the Director of Finance and Fire Chief,
recommending approval, are attached. )
Agenda for VB Meeting 04-27-04 5
K) Consideration of the following:
• To approve the Liability Insurance Premiums for Fiscal
Year 2004/2005, submitted by Arthur J. Gallagher at a
premium level as determined for the following
coverages:
Workers' Compensation $ 45,208
General Liability Package 412,815
Additional $1 million Excess 75,481
Liability
Auto Damage
Building/Contents
EMT/Paramedic Liability
Public Officials
Police Professional
Boiler & Machinery 18,370
Federal Flood Coverage 9,715
Excess Liability (HELP) 128,581
Community Nurse/Clinics 7,914
Fiduciary Liability/Pensions 6,293
Underground Storage Tanks 5,685
TRIA-Terroism 13,025
Public Official Bond
(2001-2005) 930
Total $724,017
and;
• to award a professional service contract to Gallagher-
Bassett for the administration of the Village's self-
insured liability plan in an amount not to exceed
$59,110; and
• coverage for terrorist acts as defined by the federal
Terrorism Risk Insurance Act of 2002 in the amount of
$13,025.
(This year's premium renewal represents a decrease of
$16,989 (2.3$) from the current year.
(The Terrorism Risk Insurance Act was adopted in 2002
by the Federal Government and requires carriers to offer
this coverage. In the past, most policies excluded acts
of terrorism.
(The contract with Gallagher-Bassett to administer our
self-insured liability program represents a 10% decrease
(from $65,738 to $59,110) .
(Adequate funds are budgeted and available for this
purpose.
(A report from the Director of Finance is attached. )
Agenda for VB Meeting 04-27-04 6
L) Consideration of the following:
• To waive the formal bidding process; and
• To award a sold source contract to Kale Uniforms,
Chicago, IL to provide uniforms and accessories on an
as-needed basis for the period May 1, 2004 through
April 30, 2005 in a total amount not to exceed
$25,000. 00
(Rale Uniforms is the only viable and competitive
source of police and fire uniforms and accessories. Kale
has satisfactorily provided these items to the Village in
the past.
(Reports from the Director and Fire Chief,
recommending approval, are attached. )
M) Consideration to adopt Resolution No. 21-04 (attached) in
support of Illinois and the Greater Woodfield Travel and
Tourism Industries.
(The State of Illinois is threatening to remove $25
million, or 50%, of Tourism Funds in the Fiscal Year 2005
budget. The Village of Elk Grove opposes cuts in the
Illinois Tourism Funds.
(If proposed cuts in state funding are allowed, it is
estimated that the local Greater Woodfield economy would
lose $66 million in visitor spending and 947 jobs.
(The Illinois Tourism Industry generates $22 billion
in visitor spending annually and is one of the State's top
growth industries, providing $1.5 billion annually in
state and local taxes. )
N) Consideration to adopt Resolution No. 22-04 (attached)
determining the appropriateness for Class 6B status
pursuant to the Cook County Real Property Classification
Ordinance as amended January 1, 2000 for certain real
estate located at 800 Devon Avenue.
(Preliminary project plans for this existing
industrial structure currently include purchase and
demolition of the structure. In its place will be two (2)
new structures totaling more than 300,000 square feet.
The total project cost is approximately $8,000,000.
(It is estimated that once completed this
redevelopment will create approximately 325 new jobs, with
approximately 80 additional employees working for the
anchor tenant currently work in Elk Grove.
(Eligibility requirements for 6B status are new
construction, substantial renovation or purchase of
y
Agenda for VB Meeting 04-27-04 7
buildings that have been vacant for a period of time.
This qualifies being that it is new construction. )
O) Consideration to adopt Resolution No. 23-04 (attached)
adopting certain requirements for members relating to the
Health Insurance Portability Act and Accountability Act
(HIPAA)
(The Federal Government has amended the Health
Insurance Portability Act and Accountability Act (HIPAA)
to require health plans to contain certain minimum
provisions relating to the transmission of data and
privacy. This is the same confidentiality provisions
imposed in the health care industry.
(The Village needs to adopt the standards of the act
in order to be in compliance with HIPAA regulations.
(A copy of the HIPAA Privacy Use and Disclosure
Policy and Procedures is available for viewing in the
Village Clerks Office. )
P) Consideration to adopt Ordinance No. 2990 (attached)
granting a variation of the Zoning Ordinance as it
pertains to the location of principal structures within
the required side yard are to permit the construction of a
2-car garage addition that would encroach approximately
9.3 feet into the required 25 foot side yard fronting a
street on property located at 43 Evergreen.
(This item was discussed at the April 13 Village Board
meeting and currently appears on the Agenda under
Unfinished Business of the Village Attorney. )
Q) Consideration to adopt Ordinance No. 2991 (attached)
granting a variation of the Zoning Ordinance pertaining to
side yard setback requirements in an I-2 Zoned District to
permit a 240 square foot connecting structure for
buildings located at 1555 and 1625 Louis Avenue.
(This item was discussed at the April 13 Village Board
meeting and currently appears on the Agenda under
Unfinished Business of the Village Attorney. )
Agenda for VB Meeting 04-27-04 8
7. REGULAR AGENDA
A) Consideration to approve a sign variation for the Park
Place Condominiums (RCN Development Corporation), located
at Landmeter and Perrie Drive, as follows:
Item Proposed Permitted by Variation
Ordinance Requested
No. of For Sale 2 Not Limited
signs on
property
Total Sign Area 2 signs 0 15 Sq. 10 Sq. Ft. Total 20 Sq. Ft.
on property Ft. 2009 Increase
30 Sq. Ft. Total
No. of For Sale 2 Not Permitted
signs off
property
Area of offaite 2 ® 60 Sq. Ft. Not Permitted
signs 120 Sq. Ft.
Total
(The petitioners are requesting the signage package
described above to advertise the construction and sale of
new condominiums to be located on Perrie Drive.
(In addition to the two (2) signs located on the
building site, they are requesting permission to have two
(2) additional signs located on the northwest and
northeast corners of Landmeier Road and Perrie Drive, on
property known as Twelve Oaks Condominium Complex.
Permission was received by Sparks & Associates to place
signs on their property.
(The Department of Engineering & Community Development
believes the signs are necessary for effective
identification of this new project due to the fact that
the new buildings are located at least 1,200 feet from a
major roadway.
(The Department of Engineering & Community Development
does believe a time period not exceeding twelve (12)
months be added to the approval, with renewal subject to
appropriate maintenance of the signs and need for
continued marketing of the project.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
Agenda for VB Meeting 04-27-04 9
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Salt Creek Improvements
b. Improvements/Renovations to Police Department
c. Water Meter Reader Study
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill
a. Parking Regulations for recreational vehicles and boats
b. Review of ground floor area ratio requirements
10. PERSONNEL COMMITTEE - Trustee Lissner
11. RECYCLING & WASTE COMMITTEE - Trustee Prochno
a. Household Hazardous Waste
b. Multi-family Refuse Container Locations
12. INFORMATION COMMITTEE - Trustee Feichter
a. New Trustee Orientation
b. Providing Information to Community
C. Village Board Agenda on website
d. Website Enhancements
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Higgins/Oakton Landscaping & Improvements
b. Signage
C. Improvements To Industrial Well Sites/Street Signs
d. Rogers Park Detention
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a) PC Docket 03-5 Public Hearing for the annexation, rezoning,
resubdivision and variations from the Village Code for the
construction of townhomes located on Meacham Road south of
Biesterfield Road (PH 9-3-03) (continued I1-5-03)
b) PC Docket 04-2 - Public hearing for Special Use Permit for the
operation of a truck repair garage for transport tractors and
straight trucks in an 1-2 Industrial Zoning District at
property located at 2626 Delta Lane (PH 4-21-04)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a) ZBA Docket 03-10 - Variation request to enclose an existing
second floor outdoor deck that would result in a floor area
ratio of 0.48 or cover an area equal to forty-eight percent
(48W) of the area of the lot at 1083 Florida Lane (PH I1-11-03)
Agenda for VB Meeting 04-27-04 10
b) ZBA Docket 04-4 - Variation to replace a legal non-conforming
fence that extends approximately 10' beyond a line extended
from the nearest front corner of the principal structure on an
adjacent single-family residential lot at 231 Tower Lane
PH 5-13-04)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a) Cable Television Committee - Trustees Petri/Lissner
b) Community Service Board - Trustee Czarnik
c) Liquor Commission - Mayor Johnson
d) Special Events Committee - Mayor Johnson
1. 50th Anniversary Celebration
e) O'Hare Update - Mayor Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. VILLAGE BOARD
UNFINISHED BUSINESS
a) ALL STAR CAB DISPATCH - (P.H. 4-27-04)
VILLAGE ATTORNEY
a) Direct the Attorney to prepare an ordinance to amend
the rules and regulations of the Board of Fire & Police
Commissioners, thereby permitting the adoption of a
pre-hiring qualification of licensed paramedic for
candidates for the Elk Grove Fire Department as an
alternative to the current requirement for sixty
college credit hours and the establishment of a $20. 00
application processing fee for candidates for the Fire
& Police Departments.
b) Direct the Attorney to prepare an ordinance granting a
variation to the Zoning Ordinance for the construction
of a two-car garage addition that would encroach
approximately 9.3 feet into the 25' side yard at 43
Evergreen Street (ZBA Docket 04-2)
c) Direct the Attorney to prepare an ordinance granting a
variation to the Zoning Ordinance for the construction
of a 240 square foot structure that would join two
existing buildings at 1555 Louis Avenue and 1625 Louis
Avenue (ZBA Docket 04-3)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
Agenda for VB Meeting 04-27-04 11
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
C: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cavallini, Cech,
Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh (6)