HomeMy WebLinkAboutAGENDA - 05/11/2004 - VILLAGE BOARD Next ORD: 2992 (2995)
Next RES. 24-04 (24-04)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
May 11, 2004
1. Call to Order
2. Invocation (Rev. Gregory S. Gertz, Pastor, Elk Grove Baptist
Church)
3. Approval of Minutes of April 27, 2004
4. Mayor and Board of Trustees' Report
5. Accounts Payable Warrant: April 30, 2004 / $31,677.92
May 11, 2004 / $399,475. 75
6. CONSENT AGENDA
A) Consideration of a request from the Elk Grove Chamber of
Commerce (EGCC) for payment of dues for FY 04/05 in the
amount of $350. 00.
(This amount covers the Village's dues from May 1,
2004 to April 30, 2005.
B) Consideration to award a professional service contract to
AOS Associates of Plainfield, IL for construction
engineering services for the Salt Creek Streambank
Stabilization Improvements - Phase II in an amount not to
exceed $16,540.
(In addition to paying 60$ of the construction costs,
the TEPA Section 319 Grant will also pay for 60% of the
construction engineering costs.
(The lead engineer on this project has left Earth Tech
to form her own company known as AOS Associates. Due to
her in-depth involvement and excellent performance on this
project, AOS was asked to submit a proposal for the
construction inspection and review engineering services.
(The fee is reasonable for the proposed services.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
C) Consideration to grant a variation from the Village Code,
Section 8-12B-1-1D, "Easements', to permit the
construction of a shed which will encroach five-feet into
a ten-foot public utility easement at 81 Evergreen Street.
Agenda for VB Meeting 05-11-04 2
(The property owners are seeking a variation to
construct a shed within a public utility easement. ComEd,
Nicor Gas, SBC, and Comcast have written letters granting
permission to encroach upon the easement.
(The Engineering Department has field checked this
location for conflicts with Village-owned utilities within
the easement, found no Village-owned utilities in the
easement, and have no indication that the Village will be
utilizing this easement in the future.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
D) Consideration to renew an existing contract with Koral
Maintenance, Inc. , of Mount Prospect, IL for custodial
service at the Public Works and Fire Administration
Buildings for the period May 1, 2004 through April 30,
2005 in a total contract amount not to exceed $36,000. 00.
(This contract was awarded in FY 02/03 with the option
to renew annually up to four additional one-year periods.
Moral Maintenance has provided excellent service, and
the contract amount represents no increase over the
current contract.
(Although the bid specifications allowed the
opportunity to increase the contract based on labor costs,
Koral Maintenance monthly costs will remain the same as
originally bid in the FY 02/03 contract.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
E) Consideration to renew an existing service contract with
Team Mechanical of Wheeling, IL, to provide maintenance of
heating, ventilation, and air conditioning units in a
total contract amount not to exceed $52,197. 77.
(This contract was bid and awarded to Team Mechanical
In FY 00/01 with an option to renew for 4 additional 12-
month periods. The Village has the option to extend this
contract for the fourth twelve-month period.
(Team Mechanical has provided excellent service in
maintaining the Village's HVAC units.
(An increase will be realized due to the addition of
two unit heaters at a cost of $78. 81 per month, which the
Village acquired following the Elk Grove Park District
vacating a portion of the storage area at the Fleet
Services facility.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
Agenda for VB Meeting 05-11-04 3
F) Consideration to award a construction contract to Meade
Electric Company, Inc. , of McCook, IL for the Arlington
Heights Road and Higgins Road Intersection Lighting
Improvement in an amount not to exceed $184,803.
(Bid documents were submitted by 3 contractors. Upon
review of the submitted bids, Meade Electric Company was
determined to be the lowest, most responsive and
responsible bidder.
(The project consists of the installation of a
continuous street lighting system on the four approaches
to the intersection of Arlington Heights Road and Higgins
Road.
(The street light fixture is a new ICRC arterial
street design and will be mounted on 45 foot bronze poles
with a 10 foot davit arm.
(Meade Electric has performed work for the Village.
They successfully completed the 2002 ICRC Street Lighting
Program and are pre-qualified by the Illinois Department
of Transportation to perform lighting projects.
(The recommended bid is 1.5% below the Engineer's
estimate.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
G) Consideration to award a contract to Northwestern
Landscape Contractors, Inc. , of Roselle, IL for the Busse
Road at Devon Avenue and Landmeier Median Landscape
Improvements in an amount not to exceed $328,974.40.
(The project consists of the installation of sprinkler
systems and median landscape plantings on all approaches
of the Busse Road and Devon Avenue intersection, and on
the south and east approach of the Busse Road and
Landmeier Road intersection.
(Northwestern Landscape has not performed work in the
Village, but they have successfully completed similar type
projects for the Villages of Roselle, Rolling Meadows and
Schaumburg.
(The recommended bid is 14.8% below the Engineer's
estimate.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
H) Consideration to increase a professional service contract
with TranSystems Corporation of Schaumburg, IL for the
design of the Lively Boulevard Improvements - Sections A
and B in the amount of $49,838 for a total contract not to
exceed $369,089.
Agenda for VB Meeting 05-11-04 4
(On May 28, 2002 the Village Board approved a
professional service contract in the amount of $318,251
for the design of the Lively Boulevard Improvements -
Sections A and B.
(The contract limits for the project were modified to
better accommodate traffic staging during the construction
of the roadway.
(The section of Lively Boulevard from Howard Street to
south of Oakton Street was added to Section A, and the
Section B project limits were extended south to Touhy
Avenue. The plan modifications and project extension
required additional design engineering and right-of-way
acquisition services.
(The additional cost for the supplemental work
represents a fair and reasonable cost.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
I) Consideration of the following:
• Adopt Ordinance No. 2992 (attached) amending Title 2,
Chapter 10 Community Service Board of the Village Code
of the Village of Elk Grove Village by decreasing the
number of members from 13 to 11; and
• Adopt Ordinance No. 2993 (attached) amending Title 2,
Chapter 2 Board of Health of the Village Code of the
Village of Elk Grove Village by decreasing the number
of members from 12 to 11.
J) Consideration to adopt Ordinance No. 2994 (attached)
authorizing the Elk Grove Village Fire and Police
Commission to amend its Fact Sheets pertaining to
prehiring qualifications concerning licensed paramedics
and authorizing the establishment of a $20. 00 application
processing fee for candidates to the Fire and Police
Departments.
(This issue was discussed under the Personnel
Committee report at the April 13, 2004 Village Board
meeting. )
7. REGULAR AGENDA
None
Agenda for VB Meeting 05-11-04 5
BOARDS AND COMMISSIONS
S. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri
a. Salt Creek Improvements
b. Improvements/Renovations to Police Department
c. Water Meter Reader Study
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill
a. Parking Regulations for recreational vehicles and boats
b. Review of ground floor area ratio requirements
10. PERSONNEL COMMITTEE - Trustee Lissner
11. RECYCLING & WASTE COMMITTEE - Trustee Prochno
a. Household Hazardous Waste
b. Multi-family Refuse Container Locations
12. INFORMATION COMMITTEE - Trustee Feichter
a. New Trustee Orientation
b. Providing Information to Community
C. Village Board Agenda on website
d. Website Enhancements
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Higgins/Oakton Landscaping & Improvements
b. Signage
C. Improvements To Industrial Well Sites/Street Signs
d. Rogers Park Detention
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a) PC Docket 03-5 Public Hearing for the annexation, rezoning,
resubdivision and variations from the Village Code for the
construction of townhomes located on Meacham Road south of
Biesterfield Road (PH 9-3-03) (continued I1-5-03)
b) PC Docket 04-2 - Public hearing for Special Use Permit for the
operation of a truck repair garage for transport tractors and
straight trucks in an I-2 Industrial Zoning District at
property located at 2626 Delta Lane (PH 4-21-04)(Cont'd 5-5-04)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a) ZBA Docket 03-10 - Variation request to enclose an existing
second floor outdoor deck that would result in a floor area
ratio of 0.48 or cover an area equal to forty-eight percent
(48*) of the area of the lot at 1083 Florida Lane (PH 11-11-03)
Agenda for VB Meeting 05-11-04 6
b) ZBA Docket 04-4 - Variation to replace a legal non-conforming
fence that extends approximately 10' beyond a line extended
from the nearest front corner of the principal structure on an
adjacent single-family residential lot at 231 Tower Lane
PH 5-13-04)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a) Cable Television Committee - Trustees Petri/Lissner
b) Community Service Board - Trustee Czarnik
c) Liquor Commission - Mayor Johnson
d) Special Events Committee - Mayor Johnson
1. 50th Anniversary Celebration
e) O'Hare Update - Mayor Johnson
19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. VILLAGE BOARD
UNFINISHED BUSINESS
a) ALL STAR CAB DISPATCH - (P.H. 4-27-04)
VILLAGE ATTORNEY
a) Direct the Attorney to prepare an ordinance to amend the
rules and regulations of the Board of Fire & Police
Commissioners, thereby permitting the adoption of a pre-
hiring qualification of licensed paramedics for
candidates for the Elk Grove Fire Department as an
alternative to the current requirement for sixty college
credit hours and the establishment of a $20. 00
application processing fee for candidates for the Fire &
Police Departments.
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
c: Johnson (2), Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cavallini, Cech,
Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh (8)
ADDENDUM
to
Regular Village Board Agenda
May 11, 2004
8:00 P.M.
6. CONSENT AGENDA (continued)
K) Consideration to waive Vehicle Sticker Fees for the
following governmental agencies for the period June 1,
2004 through May 31, 2005:
Vehicle Sticker Fees
Elk Grove Park District $1, 945
School District 214 290
Total Waiver Request $2,235
(It has been past practice of the Village Board to
waive these fees for governmental and not-for-profit
agencies.
(A report from the Assistant Director of Finance is
attached. )
L) Consideration to adopt Ordinance No. 2995 (attached)
amending Section 6-7-1 Curfew for Minors of Chapter 7
Offenses Related to Minors of the Village Code of the
Village of Elk Grove Village.
(This amendment brings the Village into compliance
with the Federal Court case and surrounding communities. )
c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cavallini, Cech,
Goostree, Knickerbocker, Schmidt, Tromp, Roan, Walsh (6)