HomeMy WebLinkAboutAGENDA - 09/14/2004 - VILLAGE BOARD Next ORD: 3004 (3008)
Next RES. 36-04 (41-04)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
September 14, 2004
1. Call to Order
2. Invocation(Rev. Gregory S. Gertz,Elk Grove Baptist Church)
3. Approval of Minutes of August 17, 2004
4. Mayor and Board of Trustees'Report
5. Accounts Payable Warrant: August 31, 2004/ $711,519.54
September 14, 2004/$1,549,030.47
6. CONSENT AGENDA
A) Consideration of a request (attached) from the Elk Grove Chamber of
Commerce to waive license fees for their annual Octoberfest, to be held at
Queen of the Rosary Church, in the amount of$2,100.
(The Octoberfest event will be held on Thursday, October 14, at Queen of
the Rosary Church.
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.)
B) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D,
"Easements", to permit the construction of a deck which will encroach two feet
(2') into a ten-foot(10')public utility easement at 736 Bismark Court.
(The property owners are seeking a variation to construct a detached
garage within a public utility easement. ComEd,Nicer Gas, SBC, and Comcast
have written letters granting permission to encroach upon the easement.
(The Engineering Department has field checked this location for conflicts
with Village-owned utilities within the easement, found no Village-owned
utilities in the easement, and have no indication that the Village will be utilizing
this easement in the future.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
C) Consideration of a request (attached) from Northwest Presbyterian Church to
waive permit fees for the reconstruction and expansion of the parking lot at 301
Ridge Avenue in the amount of$2,000.
Agenda for VB Meeting 09-14-04 2
(It has been past practice of the Village Board to grant fee waivers for
governmental and non-profit organizations.)
D) Consideration to renew an existing service contract with Holiday Designs, Inc.,
of Streamwood, IL for the annual holiday lighting service in a total contract
amount not to exceed$35,616.00.
(This contract was originally bid in FY 2000/01 with the option to renew
for up to four additional one-year periods. The Village has the final option to
extend this contract for Fiscal Year 2004/2005.
(Holiday Designs has provided excellent service in past years. The Clock
Tower and Veterans Memorial Park were added last year to the contract, which
also includes decoration of the Village Green area and the Municipal Complex.
(Prices reflect no increase from the previous year.
(Reports from the Director of Finance and Director of Public Works,
recommending approval, are attached.)
E) Consideration of the following:
• to award a purchase contract to Medtronic Physio-Control of Redmon,
WA for the purchase of five (5) refurbished, fully upgraded cardiac
monitors at a net cost not to exceed $46,000, which includes $36,500
from the General Fund and $9,500 from the Foreign Fire Insurance
Fund; and
• to increase the Foreign Fire Insurance Fund in the amount of$9,500.
(The Northwest Community Emergency Medical System has mandated all
emergency providers upgrade their department's cardiac monitors to record a
12-lead EKG.
(Although $37,500 was budgeted for this purchase, other options have
become available from the manufacturer that will increase the level of cardiac
care the Village provides to the community.
(The total cost for these units is $66,000, but the manufacturer will
provide a$20,000 trade-in for the older Lifepak 10 units (10-12 years old) now
carried on the ALS fire engines. If approved, the current Lifepak 12 units will
be placed on the ALS engines, giving continuity of equipment across the board.
(Because this alternative falls short of the budgeted amount, the Foreign
Fire Insurance Board has agreed to supplement the Village EMS budget by a
sum not to exceed$9,500.
(A report from the Fire Chief,recommending approval,is attached.)
Agenda for VB Meeting 09-14-04 3
F) Consideration of the following:
• to award a purchase contract to Stryker EMS of Kalamazoo, MI for the
purchase of five (5) stair chairs at a cost not to exceed $9,995, which
includes $1,495 from the General Fund and $8,500 from the Foreign
Fire Insurance Fund; and
• to increase the Foreign Fire Insurance Fund in the amount of$8,500.
(The Fire Department originally budgeted $1,750 for the purchase of two
chairs. Since that time, they have been presented with an updated alternative,
designed to be used with minimal lifting and utilizing a "tread type" design
similar to that of an appliance hand truck.
(This new design allows EMS personnel to guide patients down a
staircase, as opposed to carrying or lifting them down stairs.
(Emergency Medical personnel have trained with this stair chair and have
placed it into service on a trial basis.
(Because this alternative falls short of the budgeted amount, the Foreign
Fire Insurance Board has agreed to supplement the Village EMS budget by a
sum not to exceed $8,500.
(A report from the Fire Chief,recommending approval, is attached.)
G) Consideration to award a professional service contract to Visual Edge of
Arlington Heights, IL for the revision, design, updating, and printing of the
Shop Elk Grove booklet in the amount of $20,000 to be paid from the ICRC
Fund.
(Visual Edge created the first Shop Elk Grove booklet some 14 months
ago. The booklet is scheduled for updating with information regarding new and
existing retailers in the Village. The booklet will be distributed to all residents
and businesses prior to the holiday shopping season in November when retailers
experience 25% of their sales during a 5-week period. The booklets are also
provided to new residents and businesses.
(The revised booklet will feature the same layout style with an updated
cover. The services under the contract include reviewing the Village's retail
business license list, contacting businesses for inclusion in the booklet, data
entry, design, layout, and printing 20,000 copies.
(Funds are budgeted and available for this purpose in the ICRC budget.
(A report from the Economic Development Coordinator, recommending
approval, is attached.)
H) Consideration to award a professional service contract to Baxter and Woodman
Consulting Engineers of Crystal Lake, IL to perform a water and wastewater
system rate study on a time and expense basis for a total contract amount not to
exceed$14,400.
Agenda for VB Meeting 09-14-04 4
(The Village received a total of seven (7) responses to its request for
Statements of Qualification to perform the rate study. After reviewing the
submittals and conducting interviews, Baxter and Woodman was determined to
be the most qualified and experienced vendor.
(Completion of the study and receipt of the final report is expected in
December 2004.
(The Water& Sewer Fund contains adequate funds for this purpose.
(A report from the Director of Public Works, recommending approval, is
attached.)
I) Consideration to authorize the payment of annual membership dues for 2004-
2005,to the Suburban O'Hare Commission in the amount of$76,398.52.
(The Suburban O'Hare Commission (S.O.C.) represents municipalities on
issues of O'Hare Airport expansion, noise, and air pollution. Dues are paid on a
quarterly basis and are the same amount as last fiscal year.
(Sufficient funds are budgeted and available for this expense.)
J) Consideration of a request to send Social Worker, Desmond Raftery, to Imago
Couples Therapy in an amount not to exceed$2,500.
(Imago is a training course regarding couples involved in domestic unrest.
(Due to the amount of time the Police Department deals with domestic
disputes, the involvement of the social worker is instrumental in helping these
families find relief and solutions to their individual and family problems.
(Village Board approval is required for all training in excess of$2,000.)
K) Consideration of the following:
• To increase the FY 2003-04 Devon/Rohlwing Development Fund in the
amount of$61,466;
• To increase the FY 2003-04 Recycling/Municipal Waste Fund in the amount
of$67,076;
• To increase the FY 2003-04 Emergency Management Fund in the amount of
$213;
• To increase the FY 2003-04 IMRF/FICA Fund in the amount of$65,611;
• To increase the FY 2003-04 General Fund in the amount of$690,865; and
• To increase the FY 2004-05 General Fund in the amount of$660,000
• To cancel the existing Aggregate Health Reinsurance Policy for
approximate savings of$47,000.
(Due to the timing of the sale of property, The Devon/Rohlwing
Development Fund needs to be increased to cover the payment of property taxes
not settled at closing, as well as professional services.
Agenda for VB Meeting 09-14-04 5
(Each year, the Solid Waste Agency of Northern Cook County
(SWANCC) provides the Village with an estimated tonnage that the Village is
expected to deliver to the agency. The Village budgeted 14,344 tons, the actual
amount of waste was 15,312, thus requiring an increase in the
Recycling/Municipal Waste Fund.
(The Emergency Management Fund requires an increase due to over-
expenditures in the telephone account.
(The IMRF/FICA Fund needs to be increased to cover the Village's
portion of costs associated with expenditures for employee IMRF and FICA
costs.
(Both the FY 2003-04 (last year) and FY 2004-05 (current) General Fund
requires an increase to cover necessary insurance expenditures.
(A report was previously distributed on this topic. Adequate funds are
available for this purpose.)
L) Consideration to adopt Resolution No. 36-04 (attached) determining the
appropriateness for Class 6B status pursuant to the Cook County Real Property
Classification Ordinance as amended January 1, 2000 for certain real estate
located at 1949-1951 Arthur Avenue.
(This building will be purchased and renovated by an investor, who
already has a tenant to fill the space.
(It is anticipated that the improvements will cost over $500,000, and
employment is anticipated to be high
(Eligibility requirements for 6B status are new construction, substantial
renovation or purchase of buildings that have been vacant for a period of time.
This qualifies being that it has been vacant for over two years.)
(The 6B property tax incentive allows a property tax assessment reduction
from 36% to 16% of fair market value for a twelve-year period.
(A report from the Economic Development Officer and a letter from the
applicant are attached.)
M) Consideration to adopt Resolution No. 37-04 (attached) adopting the National
Incident Management System(NIMS).
(Passage of this resolution is required in order to continue receiving
Homeland Security grant funds.)
N) Consideration to adopt Resolution No. 38-04 (attached) amending Resolution
No. 39-01 establishing meter testing charges pursuant to Section 7-2-4:E,
Testing Meters,of the Village Code of the Village of Elk Grove Village.
(The cost for testing a 5/8"meter will increase $15 and the cost for testing
a'/d' and 1"meter with increase$10.
Agenda for VB Meeting 09-14-04 6
(If a customer desires a test on the meter, they must pay for it unless the
meter is not within 3% accuracy. Currently the Village is charging customers
less than the costs incurred.
(The Village last adopted new fees for meter testing in October 2001.
(A report from the Director of Public Works, recommending approval, is
attached.)
O) Consideration to adopt Resolution No. 39-04 (attached) authorizing the Mayor
and Village Clerk to execute a Letter Center Agreement between United Parcel
Service and the Village of Elk Grove Village.
(The agreement shall be for a three-year period, effective September 14,
2004. UPS agrees to pay the Village of Elk Grove an annual fee of$3,250 for
the installation of ten (10) Letter Centers in rights-of-way. The Village has
standardized all carriers on this per box rate.)
P) Consideration to adopt Resolution No. 40-04 (attached) authorizing
release/retention of Executive Session minutes of the Village of Elk Grove
Village.
(This item authorizes the release of executive session minutes from
February 12, 2002 through December 17, 2002.)
Q) Consideration to adopt Ordinance 3004 (attached) amending Title 3, Chapter 3,
Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk
Grove Village by increasing the amount of Class "A" Liquor Licenses to
twenty-eight(28).
(Comfort Inn, located at 2550 Landmeier Road, has applied for a liquor
license and has received tentative approval with respect to their background
investigation from the Police Department.)
CR) Consideration of the following:
• `tg grant a variation from the Village Code, Section 8-1213-1-11),
"Easements", to permit.the construction of a deck which will encroach four
feet (4') into a seven-and-a-half-foot (7.5') public utility easement at 1558
Idaho Place.
• to adopt Ordinance Nottached) granting a variation of Sections 3-
7:D.2 of the Zoning Ordinance to permit the construction of an addition to
an existing deck which would encroach approximately 4.59 feet into a
public utility easement and encroach approximately 3.09 feet into the
required six(6') foot side setback on property located at 1558 Idaho Place.
Agenda for VB Meeting 09-14-04 7
(The property owners are seeking a variation to construct a detached
garage within a public utility easement. Com ED, Nicor Gas, SBC, and
Comcast have written letters granting permission to encroach upon the
easement.
(The Engineering Department has field checked this location for conflicts
with Village-owned utilities within the easement, found no Village-owned
utilities in the easement, and have no indication that the Village will be utilizing
this easement in the future.
(This item was discussed at the August 24, 2004 Village Board meeting
and currently appears on the Agenda under Unfinished Business of the Village
Attorney.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
-3005)
S) Consideration to adopt Ordinance No. 9006 (attached) granting a variation of
Section 3-7:D.3 of the Zoning Ordinance to permit the construction of a 6-foot
high white vinyl fence on property located at 220 Placid Way.
(This item was discussed at the August 24, 2004 Village Board meeting
and currently appears on the Agenda under Unfinished Business of the Village
Attorney.) 3006
T) Consideration to adopt Ordinance No.,3007—(attached) disannexing certain
property from the Village of Elk Grove Village to the Village of Schaumburg.
(This item was previously discussed at the July 20, 2004 Village Board
meeting.)
7. REGULAR AGENDA
A) Consideration to grant a sign variation from Collections Etc., Inc. at 2521 Busse
Road to allow a temporary freestanding sign to be located along Busse Road
frontage for more than thirty(30)days.
(The proposed sign is a "V" shaped sign with two (2) vinyl faces that
measure 50 square feet each.
(The purpose of the sign would be to provide identification for the
business that would be visible to traffic traveling on Busse Road.
(The Department of Engineering & Community Development agrees that
the additional signage is appropriate for several reasons. Collections Etc. is
located in a one million square foot multi-tenant building, with no street
frontage due to location within the building. In addition, it can also be difficult
to locate the entrance to Collections Etc. once customers are in the parking area,
due to the size and diversity of tenants in the building.
Agenda for VB Meeting 09-14-04 8
(The Department of Engineering & Community Development
recommends that this variation be granted for a period of one year, subject to
the condition the sign be maintained on a constant basis. After that time, the
petitioner may request permission from the Village Board for additional time or
a permanent sign at the location.
(A report from the Director of Engineering & Community Development,
recommending approval, is attached.)
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri
a. Salt Creek Improvements
b. Improvements/Renovations to Police Department
c. Water Meter Study
9. JUDICIARY.PLANNING AND ZONING COMMITTEE-Trustee Dill
a. Parking Regulations pertaining to parking of Commercial Vehicles
10. PERSONNEL COMMITTEE-Trustee Lissner
11. RECYCLING&WASTE COMMITTEE - Trustee Prochno
a. Household Hazardous Waste
b. Multi-family Refuse Container Locations
12. INFORMATION COMMITTEE-Trustee Feichter
a. New Trustee Orientation
b. Providing Information to Community
C. Village Board Agenda on website
d. Website Enhancements
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION-Trustees Lissner/Petri
a. Higgins/Oakton Landscaping & Improvements
b. Signage
C. Improvements To Industrial Well Sites/Street Signs
d. Rogers Park Detention
14. YOUTH COMMISSION- Trustee Prochno
15. PARADE COMMISSION-Trustee Czarnik
Agenda for VB Meeting 09-14-04 9
16. PLAN COMMISSION-Village Manager Parrin
a) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision
and variations from the Village Code for the construction of townhomes
located on Meacham Road south of Biesterfield Road (PH 9-3-03)(continued
11-5-03)
b) PC Docket 04-2 — Public hearing for Special Use Permit for the operation of a
truck repair garage for transport tractors and straight trucks in an I-2 Industrial
Zoning District at property located at 2626 Delta Lane(PH 4-21-04)
c) PC Docket 04-3 —Public hearing to consider a Special Use Permit to allow the
construction of a bank with a drive-thru facility and approval of the
resubdivision of property located north of the northwest corner of Biesterfield
and Meacham Roads. (PH 10-06-04)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
18. REPORTS OF OTHER BOARDS. COMMISSIONS &COMMITTEES
a) Cable Television Committee-Trustees Petri/Lissner
b) Community Service Board-Trustee Czamik
c) Liquor Commission-Mayor Johnson
d) Special Events Committee—Mayor Johnson
1. 50`s Anniversary Celebration
e) O'Hare Update—Mayor Johnson
19. ORDINANCES,RESOLUTIONS AND COMMUNICATIONS -Village Clerk
20. UNFINISHED BUSINESS
VILLAGE BOARD
a) ALL STAR CAB DISPATCH—(P.H. 4-27-04)
VILLAGE ATTORNEY
a) Direct the Village Attorney to prepare an Ordinance for approval of a Plat of
Disconnect.
b) Direct the Attorney to prepare an Ordinance for a fence variation at 220 Placid
Way(ZBA Docket 04-7)
c) Direct the Attorney to prepare an Ordinance granting construction of an
addition to an existing deck at 1558 Idaho Place (ZBA Docket 04-9)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
Agenda for VB Meeting 09-14-04 10
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws, the meeting will be accessible to individuals with disabilities. Persons
requiring auxiliary aids and/or services should contact the Village Clerk, preferably no
later than five days before the meeting.
c: Johnson(2), Czarnik,Dill,Feichter, Lissner,Petri, Prochno,Parrin,Rummel,
Boffice, Cavallini,Cech, Goostree,Knickerbocker, Schmidt, Tromp,Roan,
Walsh(8)