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HomeMy WebLinkAboutAGENDA - 09/14/2004 - VILLAGE BOARD Next ORD: 3004 (3008) Next RES. 36-04 (41-04) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING September 14, 2004 1. Call to Order 2. Invocation(Rev. Gregory S. Gertz,Elk Grove Baptist Church) 3. Approval of Minutes of August 17, 2004 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: August 31, 2004/ $711,519.54 September 14, 2004/$1,549,030.47 6. CONSENT AGENDA A) Consideration of a request (attached) from the Elk Grove Chamber of Commerce to waive license fees for their annual Octoberfest, to be held at Queen of the Rosary Church, in the amount of$2,100. (The Octoberfest event will be held on Thursday, October 14, at Queen of the Rosary Church. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations.) B) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D, "Easements", to permit the construction of a deck which will encroach two feet (2') into a ten-foot(10')public utility easement at 736 Bismark Court. (The property owners are seeking a variation to construct a detached garage within a public utility easement. ComEd,Nicer Gas, SBC, and Comcast have written letters granting permission to encroach upon the easement. (The Engineering Department has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) C) Consideration of a request (attached) from Northwest Presbyterian Church to waive permit fees for the reconstruction and expansion of the parking lot at 301 Ridge Avenue in the amount of$2,000. Agenda for VB Meeting 09-14-04 2 (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations.) D) Consideration to renew an existing service contract with Holiday Designs, Inc., of Streamwood, IL for the annual holiday lighting service in a total contract amount not to exceed$35,616.00. (This contract was originally bid in FY 2000/01 with the option to renew for up to four additional one-year periods. The Village has the final option to extend this contract for Fiscal Year 2004/2005. (Holiday Designs has provided excellent service in past years. The Clock Tower and Veterans Memorial Park were added last year to the contract, which also includes decoration of the Village Green area and the Municipal Complex. (Prices reflect no increase from the previous year. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) E) Consideration of the following: • to award a purchase contract to Medtronic Physio-Control of Redmon, WA for the purchase of five (5) refurbished, fully upgraded cardiac monitors at a net cost not to exceed $46,000, which includes $36,500 from the General Fund and $9,500 from the Foreign Fire Insurance Fund; and • to increase the Foreign Fire Insurance Fund in the amount of$9,500. (The Northwest Community Emergency Medical System has mandated all emergency providers upgrade their department's cardiac monitors to record a 12-lead EKG. (Although $37,500 was budgeted for this purchase, other options have become available from the manufacturer that will increase the level of cardiac care the Village provides to the community. (The total cost for these units is $66,000, but the manufacturer will provide a$20,000 trade-in for the older Lifepak 10 units (10-12 years old) now carried on the ALS fire engines. If approved, the current Lifepak 12 units will be placed on the ALS engines, giving continuity of equipment across the board. (Because this alternative falls short of the budgeted amount, the Foreign Fire Insurance Board has agreed to supplement the Village EMS budget by a sum not to exceed$9,500. (A report from the Fire Chief,recommending approval,is attached.) Agenda for VB Meeting 09-14-04 3 F) Consideration of the following: • to award a purchase contract to Stryker EMS of Kalamazoo, MI for the purchase of five (5) stair chairs at a cost not to exceed $9,995, which includes $1,495 from the General Fund and $8,500 from the Foreign Fire Insurance Fund; and • to increase the Foreign Fire Insurance Fund in the amount of$8,500. (The Fire Department originally budgeted $1,750 for the purchase of two chairs. Since that time, they have been presented with an updated alternative, designed to be used with minimal lifting and utilizing a "tread type" design similar to that of an appliance hand truck. (This new design allows EMS personnel to guide patients down a staircase, as opposed to carrying or lifting them down stairs. (Emergency Medical personnel have trained with this stair chair and have placed it into service on a trial basis. (Because this alternative falls short of the budgeted amount, the Foreign Fire Insurance Board has agreed to supplement the Village EMS budget by a sum not to exceed $8,500. (A report from the Fire Chief,recommending approval, is attached.) G) Consideration to award a professional service contract to Visual Edge of Arlington Heights, IL for the revision, design, updating, and printing of the Shop Elk Grove booklet in the amount of $20,000 to be paid from the ICRC Fund. (Visual Edge created the first Shop Elk Grove booklet some 14 months ago. The booklet is scheduled for updating with information regarding new and existing retailers in the Village. The booklet will be distributed to all residents and businesses prior to the holiday shopping season in November when retailers experience 25% of their sales during a 5-week period. The booklets are also provided to new residents and businesses. (The revised booklet will feature the same layout style with an updated cover. The services under the contract include reviewing the Village's retail business license list, contacting businesses for inclusion in the booklet, data entry, design, layout, and printing 20,000 copies. (Funds are budgeted and available for this purpose in the ICRC budget. (A report from the Economic Development Coordinator, recommending approval, is attached.) H) Consideration to award a professional service contract to Baxter and Woodman Consulting Engineers of Crystal Lake, IL to perform a water and wastewater system rate study on a time and expense basis for a total contract amount not to exceed$14,400. Agenda for VB Meeting 09-14-04 4 (The Village received a total of seven (7) responses to its request for Statements of Qualification to perform the rate study. After reviewing the submittals and conducting interviews, Baxter and Woodman was determined to be the most qualified and experienced vendor. (Completion of the study and receipt of the final report is expected in December 2004. (The Water& Sewer Fund contains adequate funds for this purpose. (A report from the Director of Public Works, recommending approval, is attached.) I) Consideration to authorize the payment of annual membership dues for 2004- 2005,to the Suburban O'Hare Commission in the amount of$76,398.52. (The Suburban O'Hare Commission (S.O.C.) represents municipalities on issues of O'Hare Airport expansion, noise, and air pollution. Dues are paid on a quarterly basis and are the same amount as last fiscal year. (Sufficient funds are budgeted and available for this expense.) J) Consideration of a request to send Social Worker, Desmond Raftery, to Imago Couples Therapy in an amount not to exceed$2,500. (Imago is a training course regarding couples involved in domestic unrest. (Due to the amount of time the Police Department deals with domestic disputes, the involvement of the social worker is instrumental in helping these families find relief and solutions to their individual and family problems. (Village Board approval is required for all training in excess of$2,000.) K) Consideration of the following: • To increase the FY 2003-04 Devon/Rohlwing Development Fund in the amount of$61,466; • To increase the FY 2003-04 Recycling/Municipal Waste Fund in the amount of$67,076; • To increase the FY 2003-04 Emergency Management Fund in the amount of $213; • To increase the FY 2003-04 IMRF/FICA Fund in the amount of$65,611; • To increase the FY 2003-04 General Fund in the amount of$690,865; and • To increase the FY 2004-05 General Fund in the amount of$660,000 • To cancel the existing Aggregate Health Reinsurance Policy for approximate savings of$47,000. (Due to the timing of the sale of property, The Devon/Rohlwing Development Fund needs to be increased to cover the payment of property taxes not settled at closing, as well as professional services. Agenda for VB Meeting 09-14-04 5 (Each year, the Solid Waste Agency of Northern Cook County (SWANCC) provides the Village with an estimated tonnage that the Village is expected to deliver to the agency. The Village budgeted 14,344 tons, the actual amount of waste was 15,312, thus requiring an increase in the Recycling/Municipal Waste Fund. (The Emergency Management Fund requires an increase due to over- expenditures in the telephone account. (The IMRF/FICA Fund needs to be increased to cover the Village's portion of costs associated with expenditures for employee IMRF and FICA costs. (Both the FY 2003-04 (last year) and FY 2004-05 (current) General Fund requires an increase to cover necessary insurance expenditures. (A report was previously distributed on this topic. Adequate funds are available for this purpose.) L) Consideration to adopt Resolution No. 36-04 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1949-1951 Arthur Avenue. (This building will be purchased and renovated by an investor, who already has a tenant to fill the space. (It is anticipated that the improvements will cost over $500,000, and employment is anticipated to be high (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies being that it has been vacant for over two years.) (The 6B property tax incentive allows a property tax assessment reduction from 36% to 16% of fair market value for a twelve-year period. (A report from the Economic Development Officer and a letter from the applicant are attached.) M) Consideration to adopt Resolution No. 37-04 (attached) adopting the National Incident Management System(NIMS). (Passage of this resolution is required in order to continue receiving Homeland Security grant funds.) N) Consideration to adopt Resolution No. 38-04 (attached) amending Resolution No. 39-01 establishing meter testing charges pursuant to Section 7-2-4:E, Testing Meters,of the Village Code of the Village of Elk Grove Village. (The cost for testing a 5/8"meter will increase $15 and the cost for testing a'/d' and 1"meter with increase$10. Agenda for VB Meeting 09-14-04 6 (If a customer desires a test on the meter, they must pay for it unless the meter is not within 3% accuracy. Currently the Village is charging customers less than the costs incurred. (The Village last adopted new fees for meter testing in October 2001. (A report from the Director of Public Works, recommending approval, is attached.) O) Consideration to adopt Resolution No. 39-04 (attached) authorizing the Mayor and Village Clerk to execute a Letter Center Agreement between United Parcel Service and the Village of Elk Grove Village. (The agreement shall be for a three-year period, effective September 14, 2004. UPS agrees to pay the Village of Elk Grove an annual fee of$3,250 for the installation of ten (10) Letter Centers in rights-of-way. The Village has standardized all carriers on this per box rate.) P) Consideration to adopt Resolution No. 40-04 (attached) authorizing release/retention of Executive Session minutes of the Village of Elk Grove Village. (This item authorizes the release of executive session minutes from February 12, 2002 through December 17, 2002.) Q) Consideration to adopt Ordinance 3004 (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by increasing the amount of Class "A" Liquor Licenses to twenty-eight(28). (Comfort Inn, located at 2550 Landmeier Road, has applied for a liquor license and has received tentative approval with respect to their background investigation from the Police Department.) CR) Consideration of the following: • `tg grant a variation from the Village Code, Section 8-1213-1-11), "Easements", to permit.the construction of a deck which will encroach four feet (4') into a seven-and-a-half-foot (7.5') public utility easement at 1558 Idaho Place. • to adopt Ordinance Nottached) granting a variation of Sections 3- 7:D.2 of the Zoning Ordinance to permit the construction of an addition to an existing deck which would encroach approximately 4.59 feet into a public utility easement and encroach approximately 3.09 feet into the required six(6') foot side setback on property located at 1558 Idaho Place. Agenda for VB Meeting 09-14-04 7 (The property owners are seeking a variation to construct a detached garage within a public utility easement. Com ED, Nicor Gas, SBC, and Comcast have written letters granting permission to encroach upon the easement. (The Engineering Department has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (This item was discussed at the August 24, 2004 Village Board meeting and currently appears on the Agenda under Unfinished Business of the Village Attorney. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) -3005) S) Consideration to adopt Ordinance No. 9006 (attached) granting a variation of Section 3-7:D.3 of the Zoning Ordinance to permit the construction of a 6-foot high white vinyl fence on property located at 220 Placid Way. (This item was discussed at the August 24, 2004 Village Board meeting and currently appears on the Agenda under Unfinished Business of the Village Attorney.) 3006 T) Consideration to adopt Ordinance No.,3007—(attached) disannexing certain property from the Village of Elk Grove Village to the Village of Schaumburg. (This item was previously discussed at the July 20, 2004 Village Board meeting.) 7. REGULAR AGENDA A) Consideration to grant a sign variation from Collections Etc., Inc. at 2521 Busse Road to allow a temporary freestanding sign to be located along Busse Road frontage for more than thirty(30)days. (The proposed sign is a "V" shaped sign with two (2) vinyl faces that measure 50 square feet each. (The purpose of the sign would be to provide identification for the business that would be visible to traffic traveling on Busse Road. (The Department of Engineering & Community Development agrees that the additional signage is appropriate for several reasons. Collections Etc. is located in a one million square foot multi-tenant building, with no street frontage due to location within the building. In addition, it can also be difficult to locate the entrance to Collections Etc. once customers are in the parking area, due to the size and diversity of tenants in the building. Agenda for VB Meeting 09-14-04 8 (The Department of Engineering & Community Development recommends that this variation be granted for a period of one year, subject to the condition the sign be maintained on a constant basis. After that time, the petitioner may request permission from the Village Board for additional time or a permanent sign at the location. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department c. Water Meter Study 9. JUDICIARY.PLANNING AND ZONING COMMITTEE-Trustee Dill a. Parking Regulations pertaining to parking of Commercial Vehicles 10. PERSONNEL COMMITTEE-Trustee Lissner 11. RECYCLING&WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste b. Multi-family Refuse Container Locations 12. INFORMATION COMMITTEE-Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Village Board Agenda on website d. Website Enhancements 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Signage C. Improvements To Industrial Well Sites/Street Signs d. Rogers Park Detention 14. YOUTH COMMISSION- Trustee Prochno 15. PARADE COMMISSION-Trustee Czarnik Agenda for VB Meeting 09-14-04 9 16. PLAN COMMISSION-Village Manager Parrin a) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision and variations from the Village Code for the construction of townhomes located on Meacham Road south of Biesterfield Road (PH 9-3-03)(continued 11-5-03) b) PC Docket 04-2 — Public hearing for Special Use Permit for the operation of a truck repair garage for transport tractors and straight trucks in an I-2 Industrial Zoning District at property located at 2626 Delta Lane(PH 4-21-04) c) PC Docket 04-3 —Public hearing to consider a Special Use Permit to allow the construction of a bank with a drive-thru facility and approval of the resubdivision of property located north of the northwest corner of Biesterfield and Meacham Roads. (PH 10-06-04) 17. ZONING BOARD OF APPEALS - Village Manager Parrin 18. REPORTS OF OTHER BOARDS. COMMISSIONS &COMMITTEES a) Cable Television Committee-Trustees Petri/Lissner b) Community Service Board-Trustee Czamik c) Liquor Commission-Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 50`s Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES,RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a) ALL STAR CAB DISPATCH—(P.H. 4-27-04) VILLAGE ATTORNEY a) Direct the Village Attorney to prepare an Ordinance for approval of a Plat of Disconnect. b) Direct the Attorney to prepare an Ordinance for a fence variation at 220 Placid Way(ZBA Docket 04-7) c) Direct the Attorney to prepare an Ordinance granting construction of an addition to an existing deck at 1558 Idaho Place (ZBA Docket 04-9) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT Agenda for VB Meeting 09-14-04 10 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson(2), Czarnik,Dill,Feichter, Lissner,Petri, Prochno,Parrin,Rummel, Boffice, Cavallini,Cech, Goostree,Knickerbocker, Schmidt, Tromp,Roan, Walsh(8)