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HomeMy WebLinkAboutAGENDA - 09/28/2004 - VILLAGE BOARD Next ORD: 3007 (3010) Next RES. 41-04 (41-04) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING September 28, 2004 1. Call to Order 2. Invocation(Rev. Art Fagan, Queen of the Rosary) 3. Approval of Minutes of September 14, 2004 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: September 28, 2004/$1,206,716.77 6. CONSENT AGENDA A) Consideration to grant a variation from the Village Code, Section 8-12B-1-1D, "Easements", to permit the construction of a shed which will encroach five feet (5') into a ten-foot(10')public utility easement at 708 Utah Street. (The property owners are seeking a variation to construct a shed within a public utility easement. ComEd, Nicor Gas, SBC, and Comcast have written letters granting permission to encroach upon the easement. (The Engineering Department has field checked this location for conflicts with Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) B) Consideration to renew an existing service contract with Powell Tree Care, Inc. of Elk Grove Village, IL for high branch pruning, trimming and clean-up chipping for 3,000 parkway trees in an amount not to exceed$78,180. (This contract was originally bid and awarded to Powell Tree Care as a three- year contract through April 30, 2003, with an option to renew annually up to two additional one-year periods, with Fiscal Year 2004/2005 being the final year. (A provision was provided in the specifications to allow the contractor to increase the price by 3.0%. (With the increase, the cost per tree has increased to $26.06 per tree compared to $25.30 per tree last year. (Powell Tree Care has performed satisfactorily in providing this service. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) Agenda for VB Meeting 09-28-04 2 C) Consideration to increase an existing contract with Eugene A. De St. Aubin & Brothers, Inc., of Kirkland, IL to furnish and plant eighty-nine (89) four inch (4") trees in the amount of$45,211, of which $10,412 will be paid for out of the General Fund and $34,799 will be paid for out of the Recycling Fund, for a total contract amount not to exceed$107,215. (In March, the Village awarded a parkway tree-planting contract to St. Aubin Nursery to furnish and plant one hundred and fifty 2-1/2" trees. On April 13, the Village increased the contract by$19,404 to replace ICRC plantings. (The Village Board recently approved an increase in the size of the parkway tree planting specification from 2-1/2"to 4"with a two-year warranty. (St. Aubin proposed a price of $665 to ftnnish and plant a 4" tree of any available variety,with a two year warranty. (Of the 89 trees to be planted, fifty-one (51) are remaining trees to be planted at a$391 increased cost. Furthermore, Public Works has identified thirty-eight(38) additional trees in need of replacement this fall at a cost of$665 per tree. (A report from the Director of Public Works, recommending approval, is attached.) D)Consideration of the following: • to award a purchase contract to Oakfield Ford, Inc. of Villa Park, IL as the lowest responsive and responsible bidder for the purchase of a 3/, ton extended cab pickup truck in an amount not to exceed$30,364.50; and • to trade-in the existing 1995 Chevrolet CK2500 pickup truck, unit #825, for a trade-in value of$4,200, to be deducted from the base cost. (Bid documents were submitted by 6 vendors. Upon review of the submitted bids, Oakfield Ford was determined to be the most responsive and responsible bidder. (The total $30,364.50 cost of the truck includes a base cost of$28,860 and an extended warranty of$1,504.50. It should be noted that Oakfield Ford provided a 15% discount on the extended warranty. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached.) E) Consideration to award a purchase contract to Hoskins Chevrolet of Elk Grove Village, IL for the purchase of three (3) 2005 Police Package Utility vehicles in an amount not to exceed$89,856. (Bid specifications were sent to twelve(12)potential bidders. (The Department of Public Works has reviewed the single bid, as well as the qualifications of the bidder. Upon review it was determined that Hoskins Chevrolet is a responsive and responsible bidder and the single bid pricing is competitively priced. (The per unit cost of$29,952 includes the base cost of$27,499 and the cost of a specialized police equipment option in an amount of$2,453. Agenda for VB Meeting 09-28-04 3 (Reports from the Police Chief and Director of Finance, recommending approval, are attached.) F) Consideration to authorize a professional services contract with the Northwestern University Center for Public Safety to perform Police Department training and field analysis of vehicles traveling through the Village in an amount not to exceed $31,400. (This study is a proactive measure to address the issues that may be raised as a result of the newly-enacted State legislation that requires police officers to collect limited specific racial data on all vehicle traffic stops. (Although the Village has demographic information on our residents, we do not have demographic data regarding the work force population in the community. (Northwest University Center for Public Safety has been identified by the State of Illinois to review all the data that is collected by all law enforcement agencies throughout the State. They are the agency that would collect the date for Elk Grove. (At the time of budget preparation, the cost of the study was undetermined. The Police Department estimated that the cost would be approximately$10,000. (The proposal involves a study of 15 areas in the Village to identify the race of drivers in our community. In addition, it includes analysis, training on data collection and training of all police officers on the new law. Funds will be transferred from various training accounts in the Police Department to cover the difference and provide full training. (The study is a four to six month process and needs to be conducted during favorable weather conditions. Upon approval the study will be conducted this fall. (A report by the Chief of Police,recommending approval, is attached.) G) Consideration to adopt Ordinance No. 3007 (attached) amending the Village Code of the Village of Elk Grove Title 6, Chapter 4, Section 6-4-5-3: Prohibited and Restricted Areas by deleting Section 6-4-5-3.13, Restricted Parking/Parking by Permit(Fountain Square Park). (The "Permit Parking Only" signs around Fountain Square Park were removed in June. (The Police Department monitored the parking situation all summer and determined that it was no longer an issue. All visitors have parked in the Mead School parking lot. (Few cars have been found parked on the streets surrounding the park. It was determined that those vehicles either belonged to homeowners who live near the park or to visitors to homeowners in the neighborhood. (A report from the Chief of Police,recommending approval, is attached) Agenda for VB Meeting 09-28-04 4 H) Consideration to adopt Ordinance No. 3008 (attached) implementing the provisions of the State Officials and Employees Ethics Act in the Village of Elk Grove Village. (The State of Illinois is requiring all units of local government to adopt a standard ethics ordinance. (The Illinois Municipal League and the Attorney Generals Office, in conjunction with the Village Attorney, developed this ordinance. (Information concerning the impact of the law will be distributed to all Village employees.) I) Consideration to adopt Ordinance No. 3009 (attached) prohibiting the use of motorized skateboards and motorized scooters in the Village of Elk Grove Village. (Additional information on this item was presented by the Chief of Police, and was discussed and agreed upon at the August 17, 2004 Committee of the Whole meeting.) 7. REGULAR AGENDA A. Consideration to approve a sign variation for Kingsway America, of Northwest Point, as follows: Item Proposed Permitted by Variation Ordinance Requested Area of Sign 60 Sq.Ft. per Face 45 Sq. Ft. -Total 75 Sq. Ft.—Total 120 Sq. Ft. Total 167%Increase (Kingsway America is requesting a variation to permit the installation of an illuminated freestanding identification sign increasing the allowable sign area from a total of 45 square feet to a total of 120 square feet. (The proposed sign would be located approximately mid-way between the north and south entrances to Northwest Point on Arlington Heights Road. (In an effort to service and be readily identifiable to their patrons, Kingsway America has added ID sign panels to the proposed freestanding sign. (The Department of Engineering& Community Development has reviewed the request with respect to sight line limitations. The surrounding land uses, which include office buildings and the Cook County Forest Preserve, will not be impacted by the proposed sign. (The existing Arlington Height Road speed and six-lane configuration increase the need for added visibility of the identified sign. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) Agenda for VB Meeting 09-28-04 5 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department c. Water Meter Study 9. JUDICIARY,PLANNING AND ZONING COMMITTEE-Trustee Dill a. Parking Regulations pertaining to parking of Commercial Vehicles 10. PERSONNEL COMMITTEE-Trustee Lissner 11. RECYCLING &WASTE COMMITTEE-Trustee Prochno a. Household Hazardous Waste b. Multi-family Refuse Container Locations 12. INFORMATION COMMITTEE-Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Village Board Agenda on website d. Website Enhancements 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION-Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Higgins/Oakton Improvements C. Signage d. Improvements to Industrial Well Sites e. Improvements to Street Signs f. Rogers Park Detention 14. YOUTH COMMISSION-Trustee Prochno 15. PARADE COMMISSION- Trustee Czarnik 16. PLAN COMMISSION - Village Manager Partin a) PC Docket 03-5 Public Hearing for the annexation, rezoning, resubdivision and variations from the Village Code for the construction of townhomes located on Meacham Road south of Biesterfield Road(PH 9-3-03)(continued 11-5-03) b) PC Docket 04-2—Public hearing for Special Use Permit for the operation of a truck repair garage for transport tractors and straight trucks in an I-2 Industrial Zoning District at property located at 2626 Delta Lane(PH 4-21-04) c) PC Docket 04-3 — Public hearing to consider a Special Use Permit to allow the construction of a bank with a drive-thru facility and approval of the resubdivision of property located north of the northwest corner of Biesterfield and Meacham Roads. (PH 10-06-04) Agenda for VB Meeting 09-28-04 6 17. ZONING BOARD OF APPEALS - Village Manager Parrin 18. REPORTS OF OTHER BOARDS, COMMISSIONS &COMMITTEES a) Cable Television Committee-Trustees Petri/Lissner b) Community Service Board-Trustee Czamik c) Liquor Commission-Mayor Johnson d) Special Events Committee—Mayor Johnson 1. 50th Anniversary Celebration e) O'Hare Update—Mayor Johnson 19. ORDINANCES,RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a) ALL STAR CAB DISPATCH—(P.H. 10-26-04) b) DOCKET 04-9—Approval of an ordinance granting a variation at 1558 Idaho Place for addition to an existing deck — Motion was tabled for consideration at the September 28, 2004 Village Board Meeting. VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Dill,Feichter, Lissner,Petri,Prochno,Parrin,Rummel,Boffice, Cavallini, Cech, Goostree,Knickerbocker, Schmidt,Tromp, Roan, Walsh(8)