HomeMy WebLinkAboutAGENDA - 05/24/2016 - Village Board Agenda E vr�lq
AGENDA
REGULAR VILLAGE BOARD MEETING
May 24, 2016
7:00 PM
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
INVOCATION (PASTOR JAY CATANUS, NORTHWEST FILIPINO BAPTIST CHURCH)
3.APPROVAL OF MINUTES OF MAY 10,2016
4.MAYOR&BOARD OF TRUSTEES'REPORT
S.ACCOUNTS PAYABLE WARRANT: MAY 24,2016$965,594.43
6.CONSENT AGENDA
a. Consideration of a request from Fraternal Order of Police, located at 901 Wellington
Avenue, Elk Grove Village,to waive the FY 2016-17 business license fees in the amount
of$50.
(The Fraternal Order of Police is respectfully requesting the Business License fee in the
amount of$50 to be waived for the one vending machine that is located at Village Hall.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
b. Consideration of a request from Queen of the Rosary School, located at 690 Elk Grove
Blvd.,to waive the FY 2016-17 business license fees in the amount of$50.
(The Queen of the Rosary School is respectfully requesting the Business License fee in
the amount of$50 to be waived for one vending machine that is located at 690 W. Elk
Grove Blvd.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
c. Consideration of a request from Elk Grove Park District, located at 1000 Wellington
Pagel of 8
Avenue,to waive the FY 2016-17 business license fee for the June 12 Art in the Park
event in the amount of$135.
(The Elk Grove Park District is respectfully requesting their Business License fees in the
amount of$135 to be waived for Temporary General Retail License and Food Caterers
License for the June 12, 2016 Art in the Park event.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
d. Consideration of a request from Prince of Peace United Methodist Church, located at 1400
Arlington Heights Road, to waive the FY 2016-17 business license fees in the amount of
$325.
(The Prince Of Peace Church is respectfully requesting the Business License fee for 2016-
17 in the amount of$325 to be waived for their preschool located at 1400 S. Arlington
Heights Road in Elk Grove.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
e. Consideration of a request from Elk Grove Township Community Day
Care Center, located at 711 Chelmsford,to waive the FY 2016-17 business license fees in
the amount of$475.
(Elk Grove Township is respectfully requesting their Business License fees for 2016-17 in
the amount of$475 to be waived for the Community Day Care Center, one vending
machine and their Food Processor license to be used at 711 Chelmsford in Elk Grove.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Finance recommends approval.)
f. Consideration to award a purchase contract off the National IPA cooperative purchase
agreement with Canon Solutions America of Schaumburg, IL to provide replacement copy
machines in the amount of$29,485.
(The Village's budget contains funding to replace the copiers in the Village Clerk's
Office, Community Development Department, and the centrally located Mail Room.
(These copiers range in age from 7-10 years and have each processed between .5 million
and 1.5 million copies.
(The pricing provided by the recommended vendor reflects the National IPA cooperative
purchase agreement with all discounts and credits applied.
(The National IPA Program utilizes the County of DuPage Contract No. CP-002-13 dated
October 1, 2013.
(The Director of Information Technology recommends approval.)
g. Consideration to award a contract with C.C. Carthage, Inc. of Lake Zurich, IL to Furnish
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and Deliver Sand and Gravel in an amount not to exceed$36,640.90 from the General
Fund and the Water-Sewer Fund.
(On Tuesday, May 10, 2016,the Village opened sealed bids for the Furnish and Deliver
Sand and Gravel contract. Four(4) contractors obtained bid documents and three (3)bids
were submitted.
(This contract provides for the supply and delivery of various types of gravels and sands to
Village facilities.
(The initial term of the contract is from June 1, 2016 through April 30, 2017,with the
option of four(4) annual renewals in one-year increments through April 30, 2021.
(The lowest responsive and responsible bid was received from C.C. Carthage, Inc. of Lake
Zurich, IL in the amount of$36,640.90.
(Funds for the contract have been allocated in the Public Works General Fund and Water-
Sewer Fund.
(The Director of Public Works recommends approval.)
h. Consideration of a request from the Illinois Tollway, 2700 Ogden Avenue, Downers
Grove, IL to waive building and engineering permit fees in the amount of$6,235 for work
associated with the temporary construction trailer at the Illinois Department of
Transportation's yard at 1101 Biesterfield Road.
(It has been past practice of the Village Board to grant fee waivers for governmental and
non-profit organizations.
(The Director of Community Development recommends approval.)
i. Consideration to award a service contract to JG Uniforms of Chicago Illinois for the
purchase of police officer uniforms in an amount not to exceed $45,000.
(The Police Department has purchased uniforms and equipment from Apparel Sewn Right
(ASR/Kale Uniforms, Inc.)for the last twenty years.
(In June 2015,the Village received notice that ASR/Kale Uniform, Inc. was closing. JG
Uniforms agreed to fulfill all orders under the contract with ASR/Kale maintaining the
same terms. The Village Board approved this contract on August 18, 2015.
(For the 2017 budget JG Uniforms is requesting a 5%increase in its prices, as there has
been no increase in uniform prices in the last 5 years. This increase is reasonable and the
department would like to continue to utilize JG Uniforms.
(Some of the benefits provided by JG include:they offer hand measured and sewn ballistic
vest carriers;they have the ability to work with several manufacturers of uniform specialty
items which hold costs down; they provide uniforms to approximately 100 other police
departments which allows JG to provide discounts due to high volume and also provides
acceptable delivery expectations as most of the uniform items are in stock; they possess all
of the Department's specialty embroidery set ups; and they do not charge for delivery or
restocking fees.
(For the above reasons I am requesting that the Village Board waive the bidding process
and award a service contract to JG Uniforms for the 2017 fiscal year not to exceed
$45,000.
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(The Chief of Police recommends approval.)
j. Consideration to concur with prior authorization and waive the formal bidding procedures
and award a purchase contract to Mauritzon, Inc. of Chicago, IL for a 14 oz. Flame
Resistant Athletic Field Tarp in the amount of$48,640.00 from the General Fund.
(The Village solicited quotes from three (3)area tarp manufacture for 128,000 square feet
of 14 oz. flame resistant vinyl coated polyester tarp to cover the Elk Grove Village High
School Football Field during Village firework shows.
(Mauritzon, Inc. of Chicago, IL submitted the lowest quote.
(Adequate funds are available in the General Fund.
(The Director of Public Works recommends approval.)
k. Consideration to award a purchase contract to Currie Motors of Frankfort, IL in the
amount of$155,156 for the purchase of five(5) Ford Utility Interceptors.
(The Police Department is replacing three units due to mileage and age and one hybrid
unit due to age. The Fire Department is replacing one unit due to mileage and age.
(The Ford Utility Interceptors are available through the Suburban Purchasing Cooperative
(SPC)Joint Purchasing Contract from the lowest determined bidder, Currie Motors of
Frankfort, IL.
(Adequate funds are budgeted in the General Fund.
(The Director of Public Works recommends approval.)
1. Consideration to award a purchase contract through the Suburban Purchasing Cooperative
(SPC)Joint Purchasing Contract to Foster Coach Sales of Sterling, IL for the purchase of
one (1) Ford F-550 ambulance with custom Horton Body in an amount not to exceed
$210,000 from the Capital Replacement Fund.
(The Fire Department is replacing one ambulance due to age and excessive engine hours.
(The Ford F-550 ambulance is available through the Suburban Purchasing Cooperative
(SPC)Joint Purchasing Contract from the lowest determined bidder, Foster Coach Sales of
Sterling, IL.
(Adequate funds are budgeted in the Capital Replacement Fund.
(The Fire Chief recommends approval.)
m. Consideration to award a professional service contract to Swanson Contracting Co., Inc.
of Alsip, IL for the improvement of seven(7)railroad crossings located on Touhy Ave.,
Estes Ave., Greenleaf Ave., Lunt Ave., Morse Ave., Mark St. and Carl Blvd. in
the amount of$632,469.20 from the BLF Fund.
(The Village requested a proposal from the rail spur line operator, Chicago Terminal
Railroad, for improvement of seven separate crossings with the Business Park, Touhy
Ave., Estes Ave., Greenleaf Ave., Lunt Ave.,Morse Ave., Mark St.and Carl Blvd.
(The rail spur line operator, Chicago Terminal Railroad, has provided the Village with an
estimated cost proposal from their construction company, Swanson Contracting Co.,
Inc., for the improvement of the crossings.
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(The Director of Public Works recommends approval.)
n. Consideration to award a professional service contract with Alliance Contractors, Inc. of
Woodstock, IL for the 2016 Crosswalk Rehabilitation Contract in the amount of
$335,448.70 from the Residential Enhancement Fund.
(On Tuesday, May 10, 2016,the Village opened sealed bids for the 2016 Crosswalk
Rehabilitation Contract.
(Five(5) contractors obtained bid documents and three (3) submitted bids as shown on the
attached bid tabulation of contractors' bid prices.
(The lowest responsive and responsible bid was received from Alliance Contractors, Inc.
of Woodstock, IL.
(This contract provides for removal of brick crosswalk pavement at various locations
across Village roadways and the replacement with new brick crosswalks or integrally
colored concrete crosswalks.
(Locations for work proposed in this contract include the intersections at Biesterfield Road
and Michigan Lane, Biesterfield Road and Home Avenue,Biesterfield Road and West
Glen Trail,Biesterfield Road and Grissom Trail, and Rohlwing Road and White Trail.
(Adequate funds are available in the Residential Enhancement Fund.
(The Director of Public Works recommends approval.)
o. Consideration to adopt Resolution No. 16-16 (attached) authorizing the Mayor to execute
a Letter of Receipt stipulating the terms of an agreement for an application seeking a Cook
County Class 6B Property Tax Exemption status pursuant to the Cook County Real
Property Classification Ordinance as amended February 15, 2006 for certain real estate
located at 2300 Arthur Avenue.
(The Law Offices of Eugene L. Griffin&Assoc. on behalf of CR Express Inc.
(Applicant), is seeking a Cook County Class 6B Property Tax Exemption for property
located at 2300 Arthur Avenue.
(The Applicant intends on purchasing the building to house its growing airfreight logistics
business.
(The Applicant is currently located in Des Plaines at 1797 Winthrop Drive. The Applicant
currently employs sixty-one people all of which will be relocated to Elk Grove.
Additionally,the Applicant intends to add an additional sixty jobs.
(The subject property consists of an approximately 109,783 square foot building sitting on
approximately 4.7 acres.
(The Applicant intends on spending$2 million to refurbish both the interior and exterior
of the building. Including:ten new docks on the east side; new parking lots per Village
code;new landscaping; new fagade; new internally illuminated signage; new exterior
lighting;remove and replace the east dock and drive-in door per Village code; both
parking lot entrances shall be widened to 24' for two-way traffic per Village code; remove
and replace both parking lot aprons per Village code; the drainage ditch shall be cleared of
all trees and invasive brush; restore to a grass lined ditch; all storm structures shall be
cleared of all debris and the functionality of the storm sewers shall be verified.
(The goal of Class 6B is to attract new industry, stimulate expansion and retention of
existing industry and increase employment opportunities. The eligibility requirements for
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6B status are new construction, substantial renovation or buildings that have been vacant
for a period of time.
(This site qualifies as it involves occupation of an abandoned building for more than
twenty-four(24)months continuous vacancy with a purchase for value, and significant
rehabilitation.
(Property approved for Class 6B status allows the owner of the property to have the
assessment level lowered for a period of twelve years. The assessment schedule is 10%of
fair market value for ten years then 15% in the eleventh year and 20% in the twelfth
year. Industrial property is currently assessed at 25%of fair market value in Cook
County.
(The Director of Business Development and Marketing recommends issuing a Letter of
Receipt.)
p. Consideration to adopt Resolution No. 17-16 (attached)amending Resolution 35-00 and
authorizing the Mayor and Village Clerk to execute a First Amendment to the Ground
Lease Agreement between the Village of Elk Grove Village and SBA 2012 TC Assets,
LLC at property located at 1751 Greenleaf.
(This amendment would extend the Ground Lease Agreement for 1751 Greenleaf between
SBA 2012 TC Assets, LLC and the Village of Elk Grove an additional four(4), five-year
terms at the end of the term expiring September 30, 2025. The new final Ground Lease
Agreement expiration date will be on September 30, 2045.
(The amendment provides for a renegotiation date of October 1, 2035.
(The amendment would also permit SBA 2012 TC Assets, LLC to sublease a portion of
their lease area at 1751 Greenleaf to T-Mobile for the purpose of installing cellular
equipment and building an equipment shelter.
(The amendment would necessitate an addition of 5'x 20' area of ground space on the
southeast corner of the leased property, covering a vacated access and utility easement
previously used by SBA 2012 TC Assets, LLC.
(As part of the amendment, SBA 2012 TC Assets, LLC would pay an additional $1,000
per month in rent with a 4%annual escalator. Additionally, for our consideration they
have agreed to provide a one-time payment of$15,000.
(All other terms and conditions of the Ground Lease remain intact, including the annual
4%rent escalator.)
7.REGULAR AGENDA
8.PLAN COMMISSION -Village Manager Rummel
a. PC Docket 16-1 -A Public Hearing for a Special Use Permit to operate a religious
institution in accordance with Elk Grove Zoning Ordinance No. 2410, Chapter 3, Section
3-5:13 on the property located at 1550 Higgins Road(PH 5-23-2016)
9.ZONING BOARD OF APPEALS -Village Manager Rummel
a. ZBA Docket 16-1 -A Public Hearing for a variation from the provisions of the Elk Grove
Village Zoning Ordinance No. 2410 as it pertains to permitted heights of fences in
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industrial zoning districts on the property located at 2065 Tonne Road(PH 5-19-2016)
10.HEALTH&COMMUNITY SERVICES-Trustee Czarnik
11.RECYCLING&WASTE COMMITTEE-Trustee Feichter
12.YOUTH COMMITTEE -Trustee Franke
13.BUSINESS LEADER FORUMS-Trustees Lissner/Petri
a. Railroad Crossings
b. Update Zoning Regulations
14.CABLE TELEVISION COMMITTEE-Trustees Lissner/Petri
15.INFORMATION COMMITTEE-Trustee Prochno
a. Providing Information to Community
16.PARADE COMMITTEE -Trustee Czarnik
17.PERSONNEL COMMITTEE -Trustee Franke
18.JUDICIARY, PLANNING AND ZONING COMMITTEE -Trustee Lissner
19.CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri
20.AIRPORT UPDATE
21.MID-SUMMER CLASSICS CONCERT SERIES UPDATE-Mayor Johnson
22.SPECIAL EVENTS COMMITTEE -Mayor Johnson
23.LIQUOR COMMISSION- Mayor Johnson
24.REPORT FROM VILLAGE MANAGER
25.REPORT FROM VILLAGE CLERK
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26.UNFINISHED BUSINESS
27.NEW BUSINESS
28.PUBLIC COMMENT
29.ADJOURNMENT
In compliance with the Americans with Disabilities Act and other applicable Federal and
State laws,the meeting will be accessible to individuals with disabilities. Persons requiring
auxiliary aids and/or services should contact the Village Clerk,preferably no later than five
days before the meeting.
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